Top 361 Secretary Jobs in West Palm Beach Fl

Business Process & AI Coordinator
Excell Refrigeration —Riviera Beach, FL
- Full-time
- Customer service
- Research
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Bookkeeping & Administrative Assistant
Neighborhood Renaissance, Inc. —West Palm Beach, FL
- $21 - $27 an hour
- Full-time
- Mid-level
- Office
- GAAP
Quick Apply
2d
Agency Title Clerk - Palm Beach
Dealer Services Network —West Palm Beach, FL
- $17 - $20 an hour
- 8 hour shift
- Background check
- Computer literacy
- Bachelor of Science
- Health insurance
- Dental insurance
Quick Apply
7d
SECRETARY SPECIALIST - 80081471
The State of Florida —Lake Worth, FL
- $1,390.99 - $1,439.79 a week
- Computer literacy
- Writing skills
- Pass drug screening
9d
Office Assistant
MP DESIGN & ARCHITECTURE —West Palm Beach, FL
- $20 - $24 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Executive Administrative Assistant
Blackpoint Partners LLC —West Palm Beach, FL
- $85,000 - $95,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
11d
ADMINISTRATIVE ASSISTANT (FULL TIME)
Morrison Healthcare —West Palm Beach, FL
- $18 - $22 an hour
- Weekends as needed
- Background check
- Administrative experience
- Food service experience
- Commuter assistance
- Disability insurance
Quick Apply
14d
Administrative Assistant
Arrow Search Partners —West Palm Beach, FL
- $90,000 - $120,000 a year
- Inventory management
- Mid-level
- Office
Office Assistant/Receptionist
CREATION MARBLE —West Palm Beach, FL
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Executive Assistant
Arrow Search Partners —West Palm Beach, FL
- $90,000 - $110,000 a year
- Research
- Mid-level
- Office
Administrative Assistant
Palm Beach Organized LLC —Palm Beach Gardens, FL
- $20 - $25 an hour
- Part-time
- Google Workspace
- Research
- In-person
- Flexible schedule
- Referral program
Quick Apply
Administrative & Member Communications Coordinator
Eastpointe Country Club —Palm Beach Gardens, FL
- $25 - $28 an hour
- Full-time
- Mid-level
- Administrative experience
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
6d
Administrative Assistant
Blue Streak LLC 1 —West Palm Beach, FL
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Rosso Site Development —Lake Worth, FL
- $55,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
2d
Part-time Personal Assistant (Palm Beach, FL)
Lily Pond Services —Palm Beach, FL
- Part-time
- Childcare
- Research
- Mid-level
Administrative Assistant - Public Works
Town of Palm Beach —West Palm Beach, FL
- $22 an hour
- Temporary
- Microsoft Outlook
- English
- Office
- Health insurance
- Dental insurance
6d
Full Time Receptionist
Barfield McCain Ayoub PA —West Palm Beach, FL
- $20 - $22 an hour
- Overtime
- Microsoft Outlook
- Administrative experience
- Data entry
- Free parking
- Health insurance
Quick Apply
Receptionist - State Farm Agent Team Member
Robert LaPeter - State Farm Agent —Wellington, FL
- $40,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- 401(k)
Quick Apply
Front Desk & Member Services Coordinator
The Gymnastics Revolution —West Palm Beach, FL
- From $20 an hour
- Part-time
- Background check
- Serving
- Sales
- 401(k) matching
- Flexible schedule
Quick Apply
6d
Administrative Assistant
HMY Yacht Sales —West Palm Beach, FL
- Full-time
- Customer service
- Writing skills
- Mid-level
- Health savings account
- Health insurance
Quick Apply

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Business Process & AI Coordinator

Excell Refrigeration -
Riviera Beach, FL

Quick Apply

Job Details

Full-time

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Customer communication
Confidential information handling
Spreadsheets
Machine intelligence
Productivity software
Generative AI

Full Job Description

Position Summary

The Business Process & AI Coordinator is responsible for leveraging artificial intelligence, technology, and administrative best practices to improve operational efficiency across the organization. This position supports executive leadership, accounting, dispatch, customer service, billing, and service operations by utilizing AI tools to automate processes, validate information, manage documentation, and improve workflow accuracy.

The ideal candidate is highly organized, technology-driven, detail-oriented, and capable of handling confidential information while identifying opportunities to streamline administrative and operational processes.

Essential Duties and Responsibilities

AI & Process Improvement

Utilize AI tools to improve administrative, accounting, customer service, dispatch, and operational workflows.
Develop, test, and maintain AI prompts, templates, and automated workflows.
Identify opportunities to reduce manual data entry and repetitive administrative tasks.
Research and recommend technology solutions to improve company efficiency.
Create standard operating procedures and documentation for AI-assisted processes.
Train employees on approved AI tools and process improvements.

Billing & Invoice Administration

Review service tickets and invoices for accuracy and completeness.
Utilize AI and other technologies to identify billing discrepancies, missing information, and potential errors.
Assist with customer invoicing and billing support.
Verify labor, materials, purchase orders, and supporting documentation prior to invoicing.
Monitor billing workflow to ensure timely processing.

Purchase Order & Document Management

Process customer purchase orders and ensure proper documentation is maintained.
Scan, index, upload, and organize electronic records within company systems.
Manage confidential company documents and records in accordance with company policies.
Maintain digital filing systems and document retention standards.
Assist with contract, vendor, and customer document administration.

Executive & Administrative Support

Provide administrative support to executive leadership and department managers.
Prepare reports, presentations, and operational analyses.
Assist with special projects and process improvement initiatives.

Dispatch & Customer Service Support

Provide backup support to dispatch and customer care functions as needed.
Assist with work order review and service documentation.
Support communication between customers, technicians, and administrative staff.
Monitor workflow queues to ensure timely completion of administrative tasks.

Data Quality & Compliance

Verify data accuracy across multiple business systems.
Assist with internal audits and process compliance reviews.
Ensure confidential information is handled securely and appropriately.
Maintain compliance with company policies regarding data security and record retention.

Qualifications

Associate’s degree preferred; equivalent experience considered.
Experience in administration, accounting, billing, dispatch, operations, or business support roles.
Strong proficiency with AI tools such as ChatGPT, Claude, or similar technologies.
Experience with document management systems and business software.
Advanced Microsoft Office skills, particularly Excel.
Exceptional attention to detail and organizational skills.
Ability to manage confidential and sensitive information.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication skills.

Preferred Experience

HVAC, refrigeration, construction, or service industry experience.
Experience with service management software such as Sawin or similar platforms.
Experience with accounting systems, purchase order management, and invoicing processes.
Process improvement, automation, or workflow optimization experience.

Excell Benefits:

PTO (paid time off) / 6 paid holidays
Competitive pay
Group health insurance, dental, vision, short-term disability, and life insurance
Supplemental fringe benefits, critical illness, cancer, accident/injury, wellness, disability, life insurance, and gap plan available
401(k) retirement program with company matching dollar for dollar up to 3% of salary

Quick Apply

Refine Your Search

secretary jobs in west palm beach fl

Business Process & AI Coordinator

Bookkeeping & Administrative Assistant

Agency Title Clerk - Palm Beach

SECRETARY SPECIALIST - 80081471

Office Assistant

Executive Administrative Assistant

ADMINISTRATIVE ASSISTANT (FULL TIME)

Administrative Assistant

Office Assistant/Receptionist

Executive Assistant

Administrative Assistant

Administrative & Member Communications Coordinator

Administrative Assistant

Administrative Assistant

Part-time Personal Assistant (Palm Beach, FL)

Administrative Assistant - Public Works

Full Time Receptionist

Receptionist - State Farm Agent Team Member

Front Desk & Member Services Coordinator

Administrative Assistant

I want to receive the latest job alert for secretary in west palm beach fl

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