Position Summary:
Provides assistance to the Food & Beverage Department, as directed by the Assistant General Manager. Provides assistance to the Catering Department and additionally, will provide assistance to the administrative office as required. Will provide outstanding service to our members through his or her knowledge and ability to solve problems and anticipate Members’ needs. Must possess excellent customer service, organizational and follow-up skills. Self-motivation and strong communication skills, both oral and written are also a must. Proficient computer experience including Microsoft Office Suite, Adobe Illustrator, Adobe Photoshop, Adobe InDesign, minor web-site construction, and internet search skills is required.
Essential Responsibilities:
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Exemplify St. Andrews Country Club standards, practices and procedures
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Provide clerical assistance (copying, faxing, mail services, etc.)
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Will attend weekly Food & Beverage Operation meetings
- Responsible for accuracy and timely presentation of all communication items to the Marketing & Communications department – Flyers, Monthly Calendars, e-Blasts, Social Calendars
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Menus: Designs, updates (pricing, new items, specials), and prints all menus and posts dining information to the Club’s website. Responsible for inventory of menu paper and covers, and orders as needed.
- Manages Food & Beverage Website as needed with new menus and flyers. Updates Main Club calendar and dining calendar on the website with all current dining information.
- Designs all place cards, buffet signs, posters, menus, etc for Food & Beverage
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Receives and submits invoices as required.
- Responsible for Holiday Take Out Orders – Rosh Hashanah, Yom Kippur, Thanksgiving, Passover – Keeping track of all orders, and billing members
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Responsible for maintaining and planning the dining portion of the Social Calendar
- Committee Agendas & Invitations: Responsible for archiving all documents pertaining to the House Committee. Helps facilitate invitations to the House Committee members. Creates all Agendas and is required to attend House Committee meetings monthly. Minutes, Agendas & Monthly Records will be as an official record for future reference
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Manage all Food & Beverage department communications, including creating and distributing calendar invitations for meetings and special events, scheduling meetings and Zoom conferences, coordinating attendee communications, and preparing and distributing agendas, presentations, reports, and other meeting materials to support the Food & Beverage leadership team.
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Serve as the administrator for the DateCode Genie labeling software by managing user accounts and permissions, creating and maintaining compliant label templates, coordinating user training on producing labels for daily operations and special events, maintaining label inventory & ordering, and serving as the primary contact for software support and troubleshooting.
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Order, maintain, and inventory all SafeStaff training materials and testing supplies to ensure uninterrupted program operation. Review and accurately complete all SafeStaff examination Scantron forms, verify participant information for accuracy, and prepare and ship completed examinations to SafeStaff headquarters for processing.
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Provide support to the Marketing & Communications Department by assisting with the creation, editing, and distribution of promotional materials when requested
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Will serve as Front Desk receptionist and reservationist when required
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Will assist Administrative Offices as required
Knowledge & Skill Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential; functions.
- Computer efficiency in Microsoft Office Suite, Club Essentials, Adobe Illustrator, Adobe Photoshop, Adobe InDesign, website construction, and internet search skills
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Multi line phone system
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Excellent communication and Member relation skills
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Ability to multi – task in high profile, high traffic environment
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Strong independent work and organizational skills
Education & Work Experience Requirements:
High School Degree required, minimum of two years college education. Minimal knowledge of food and beverage, prior hotel or county club related experience helpful. Minimum of two years administrative experience, hospitality industry preferable.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, use the hands to finger, handle or feel objects, tools, or controls, talk or hear. The employee is frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl.
The employee must frequently lift and/or move up to 60 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, extreme cold, and extreme heat.
The noise level in the work environment is usually moderate
Compensation:
Salary is commensurate with experience.
This is a full-time position eligible for full benefit package such as:
- Medical Insurance
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Dental Insurance
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Vision Insurance
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Company Paid Life Insurance
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Supplemental Life Insurance
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Company Paid Short Term Disability Insurance
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Company Paid Long Term Disability Insurance
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401(k) Retirement Savings Plan with Company Match
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Paid Time Off
This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments.
This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to their health or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.
This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.
About St. Andrews Country Club Property Owners Association
St. Andrews of Boca Raton, a resident-only Platinum Club of America and a Distinguished Emerald Club of the World and ranked in the Top Ten of America’s Healthiest Club, is also internationally recognized for magnificent estate residences, recently completed $17.5 million renovations as part of a three-phase Improvement Plan. The POA Association features superior amenities and two 18-hole championship golf courses, including an Arnold Palmer Signature Design®. The POA Association offers a comprehensive Golf Performance Center with an indoor hitting bay and private practice area. Aaron Krickstein, formerly ranked #6 worldwide, oversees a full tennis program with 15 clay tennis courts, including a European red clay court. The POA Association also features a full-service spa, fitness center, and a 125,000-square-foot completely remodeled Clubhouse with four unique restaurants. A brand-new Recreation & Aquatic Center features three pools, poolside dining, Splash Club, state-of-the-art playground equipment, and an air-conditioned game room. St. Andrews has hosted numerous PGA golf exhibitions led by touring pros and is the home course to LPGA Touring Professional and resident Morgan Pressel.
For more information, please visit www.standrewscc.com or follow us on Facebook, Twitter, LinkedIn and Instagram.
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