Top 194 Administrative services coordinator Jobs in West Virginia

Resource Coordinator
Brown Edwards —Charleston, WV
- $60,000 - $80,000 a year
- Full-time
- Mid-level
- High school diploma or GED
- Bachelor's degree
- Profit sharing
- Health savings account
RN Medical Coordinator
Everstand —Martinsburg, WV
- $87,385 - $90,007 a year
- Full-time
- Background check
- Nursing
- Vital signs
- Paid holidays
- Health insurance
Quick Apply
RN Part Time
Everstand —Martinsburg, WV
- $43.27 an hour
- Part-time
- Background check
- Spanish
- Nursing
Quick Apply
Document Production Workflow Coordinator
RR Donnelley —Wheeling, WV
- $18.22 - $25.53 an hour
- Overtime
- Microsoft Excel
- Pass drug screening
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
General Manager
Burger King —Ripley, WV
- Weekends as needed
- 18 years or older
- Computer literacy
- Ability to lift 50 pounds
Quick Apply
Creative Workflow Coordinator / Designer
RR Donnelley —Wheeling, WV
- $22.40 - $32.69 an hour
- Full-time
- Microsoft Excel
- Pass drug screening
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Nursing Manager
Sevita —Bridgeport, WV
- Full-time
- CPR Certification
- Nursing
- RN License
- Paid holidays
- Paid time off
Sales Account Executive
Hired LLC —Morgantown, WV
- $55,000 - $80,000 a year
- Overtime
- Research
- Mid-level
- Office
- Cell phone reimbursement
Quick Apply
3d
Central Supply Coordinator
Martinsburg Healthcare Center —Martinsburg, WV
- Full-time
- Skilled nursing facility
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Central Supply Coordinator
Willow Tree Healthcare Center —Charles Town, WV
- Full-time
- Computer literacy
- High school diploma or GED
- Computer skills
- Health insurance
- Dental insurance
Student Operations Coordinator - Department of Psychology
West Virginia University —Morgantown, WV
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
- Paid holidays
- Health insurance
Program Support Assistant
US Veterans Health Administration —Morgantown, WV
- $50,460 - $65,999 a year
- Online Application
- Hybrid work
- Background check
- Microsoft Outlook
- Psychiatry
5d
Secretary
State of West Virginia —West Virginia
- $31,350 - $52,250 a year
- Overtime
- Background check
- Psychiatry
- Pass drug screening
- Health insurance
- Dental insurance
4d
Referral Coordinator (All BH Sites)
COMMUNITY CARE OF WEST VIRGINIA INC —Bridgeport, WV
- Full-time
- OSHA
- HIPAA
- Mid-level
- Paid holidays
- Disability insurance
14d
Research Assistant - Department of Ophthalmology
West Virginia University —Morgantown, WV
- Full-time
- Microsoft Excel
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
Administrative Services Assistant 1
WV Finance Division —Charleston, WV
- $32,862 - $56,373 a year
- Full-time
- Background check
- Research
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Volunteer Coordinator
BMC Berkeley Medical Center —Martinsburg, WV
- Full-time
- Hospital
- Ability to walk for extended periods
- Word processing
7d
(Temporary) Clinical Research Coordinator Certificate Trainee - WV Clinical & Translational Science Institute
West Virginia University —Morgantown, WV
- Part-time
- Nursing
- Patient monitoring
- Writing skills
Payroll Coordinator II - REMOTE
Ryder System —Charleston, WV
- $25 - $29 an hour
- Remote
- Spanish
- Mid-level
- 3 years
- Disability insurance
- Health insurance
Executive Administrative Coordinator
Developmental Therapy Center, Inc. —Huntington, WV
- $21.63 - $28.85 an hour
- Weekends as needed
- Marketing
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply

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Resource Coordinator

Brown Edwards -
Charleston, WV

Apply Now

Job Details

Full-time
$60,000 - $80,000 a year

Benefits

Profit sharing
Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
Life insurance

Qualifications

Confidential information handling
High school diploma or GED
Productivity software

Full Job Description

A Top 100 Firm, Brown Edwards provides assurance, tax and business advisory services to a diverse clientele. With a firm-wide staff of approximately 450 professionals, our accounting firm is one of the largest independent CPA firms in the Virginia / West Virginia / Tennessee region. We support individuals and businesses ranging from small companies to large corporations. Our success is directly attributable to an unyielding commitment to excellence in every aspect of our work.

Core Values: Integrity : Community : Respect : Excellence : Transformative

We are seeking a Resource Coordinator to join our team at one of our 13 office locations, hybrid, or remotely!

The Resource Coordinator is responsible for maintaining accurate staff schedules to support timely completion of client work and optimal utilization of Firm resources. This role creates, updates, and monitors schedules within the Firm’s scheduling software and may coordinate staff assignments across multiple service lines. The Resource Coordinator supports workflow efficiency by ensuring that scheduling decisions reflect staff availability, skillsets, and Firm needs.

What your day looks like:

General Duties and Responsibilities

Maintains Firm confidentiality.
Follows Firm policies by conforming to the procedures outlined in the Employee Handbook.
Develops an understanding of the Firm’s vision, plan, and strategies and their role in achieving them.
Works sufficient hours needed to complete assigned responsibilities.

Specific Duties and Responsibilities

Creates, plans, and updates staff schedules within the Firm’s scheduling software with direction from the Resource Manager.
Reviews schedules continually for open time, unscheduled jobs, conflicts, and required follow-up action.
Monitors workflow progression and assigns additional resources as needed to maintain timeliness.
Confirms schedules 3–6 months in advance.
Updates lost clients in the scheduling software and removes associated scheduled time.
Finalizes new hire setups in the scheduling software, ensuring appropriate time is reserved for training and onboarding.
Adjusts available staff time to reflect percentage agreements and part-time statuses.
Upon employee termination, reallocates work assignments.
Updates staff skillsets in the scheduling software to ensure accurate matching of work.
Matches client work to staff based on experience, industry/specialty, technical expertise, and geography.
Aligns staff assignments to enhance engagement productivity and support staff development.
Analyzes scheduling data and works with the Resource Manager to resolve staffing issues and concerns.
Serves as a point of contact for staff regarding scheduling issues and assignment questions.
Manages FPTO/PTO and CPE scheduling requests to maintain workflow and productivity.
Understands staff productivity and adjusts schedules as appropriate.
Participates in capacity planning and assists with reconciliations between scheduled time and budgeted time.
Runs reports and provides support to the Resource Manager, Service Line Leaders, and Industry/Specialty Leaders as requested.
Supports service line administration tasks as needed.

What you need for this role:

High School Diploma or GED required; Bachelor’s degree in business administration or related field preferred.
4+ years of management or coordination experience preferred.
Experience in a professional services firm preferred.
Intermediate to advanced Microsoft Office Suite experience.
Scheduling software experience strongly preferred.
Strong verbal and written communication skills.
Ability to work and communicate effectively with professionals at all levels.
Ability to work in a deadline-driven environment and manage multiple tasks with strong attention to detail.
Ability to work independently or collaboratively with administrative or management personnel.
Ability to maintain confidentiality.
Strong judgment and reasoning skills.
Ability to respond tactfully and professionally in high-demand situations.
Travel to regional locations may be required (less than 5%).

What you can expect from us:

Full benefits package including: Medical, Dental, Vision, FSA and HSA options, STD/LTD, Firm-paid Life Insurance, and Supplemental Life, Critical Illness and Accident coverages.
401K Profit Sharing Plan with Pre-tax and Roth deferral options and employer match.
Competitive compensation and annual merit considerations.
Annual and engagement-based performance assessments.
Firm-wide Peer Recognition and Rewards platform to support our culture of year-round positive feedback and communication.
Flexible working options with generous PTO.
“Dress for Your Day” policy.
Whether you aspire to pass the CPA exam or pursue an additional designation, we offer educational support and Continuing Professional Education (CPE) programs to help you achieve your goals!
Participation in professional and civic organizations is encouraged! Brown Edwards is proud to be deeply involved in many charitable organizations that give back to our communities. We even offer reimbursements for some membership dues.
Collaborative work groups or “niches” provide opportunity to work closely with Partners and Directors, allowing you to learn, grow, and build your career.

Pay Rate:

$60,000.00-$80,000.00

Actual compensation will be determined based on relevant experience, credentials, demonstrated skills, performance, and business need.

Brown Edwards provides equal employment to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leaves of absence, compensation and training.

Apply Now

Refine Your Search

administrative services coordinator jobs in west virginia

Resource Coordinator

RN Medical Coordinator

RN Part Time

Document Production Workflow Coordinator

General Manager

Creative Workflow Coordinator / Designer

Nursing Manager

Sales Account Executive

Central Supply Coordinator

Central Supply Coordinator

Student Operations Coordinator - Department of Psychology

Program Support Assistant

Secretary

Referral Coordinator (All BH Sites)

Research Assistant - Department of Ophthalmology

Administrative Services Assistant 1

Volunteer Coordinator

(Temporary) Clinical Research Coordinator Certificate Trainee - WV Clinical & Translational Science Institute

Payroll Coordinator II - REMOTE

Executive Administrative Coordinator

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