Top 26 Office administrator Jobs in Westbrook, Me

Office Manager
CertaPro Painters of Maine —Westbrook, ME
- $65,000 - $80,000 a year
- Full-time
- 5 years
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
9d
Office Manager/Bookkeeper
Hopkinson & Abbondanza, PA —Portland, ME
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
2d
Business Office Manager
Dexter Health Care —Saco, ME
- $23 - $26 an hour
- Full-time
- HIPAA
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
9d
Business Office Director
Birchwoods At Canco Assisted Living —Portland, ME
- $28 - $31 an hour
- Online Application
- Microsoft Word
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Maine
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Healthcare Office Manager (Portland)
The Vascular Care Group —Portland, ME
- $85,000 - $95,000 a year
- Writing skills
- HIPAA
- Mid-level
Quick Apply
Operations & HR Director
Maine Democratic Party —Portland, ME
- $102,000 - $114,000 a year
- Email
- Mid-level
- Office
- Administrative experience
- Relocation assistance
Office Manager
Spurwink Services —Portland, ME
- $18.35 - $20.19 an hour
- Mid-level
- Office
- Administrative experience
- Paid training
- Disability insurance
4d
Business Coordinator
Forest Stewards Guild —Portland, ME
- $27.50 - $30.00 an hour
- Weekends as needed
- Clean driving record
- Mid-level
- Microsoft Office
- AD&D insurance
- Disability insurance
Quick Apply
IT/Facilities Coordinator- Part time
CIEE Inc —South Portland, ME
- $25 - $29 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
11d
Office Administrator
Brown Dog Carriers —Biddeford, ME
- From $25 an hour
- Email
- Word processing
- Writing skills
- Office
- Health savings account
- Disability insurance
Quick Apply
3d
Branch Operations Manager
Sila Services —Windham, ME
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- Residential
- Paid holidays
- Disability insurance
Quick Apply
11d
Office Manager, Academic Affairs
University of New England —Biddeford, ME
- $53,000 - $56,000 a year
- Online Application
- Writing skills
- Research
- Office
- Health insurance
- Dental insurance
10d
Assistant Director of Operations
Adam Tudela - State Farm Agent —Yarmouth, ME
- $45,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid time off
- Opportunities for advancement
Quick Apply
Front Office Manager
SSH DT Portland LLC —Portland, ME
- Full-time
- English
- Mid-level
- Hotel
- Paid holidays
- Health insurance
Quick Apply
Dental Assistant/Front Office Administrator
Summit Dental —Scarborough, ME
- $20 - $27 an hour
- Email
- Dental office
- Mid-level
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
8d
Business Office Manager
RiverRidge Outpatient - ME —Kennebunk, ME
- $52,000 - $62,000 a year
- Full-time
- Mid-level
- Office
- Finance
- Disability insurance
- Dental insurance
Front Office Manager OEM/HM
Residence Inn Portland Downtown / Waterfront —Portland, ME
- $58,000 - $60,000 a year
- Full-time
- Residential
- 3 years
- Hotel
- Health insurance
- Dental insurance
Quick Apply
1d
Programs Coordinator
Animal Welfare Society —Kennebunk, ME
- $50,000 - $54,000 a year
- Full-time
- Mid-level
- High school diploma or GED
- Mentoring
- Health insurance
- Dental insurance
Quick Apply
1d
Office Manager
Camp O-AT-KA —Sebago, ME
- $22 - $25 an hour
- Temporary
- Background check
- Google Workspace
- Sales
Quick Apply

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Office Manager

CertaPro Painters of Maine -
Westbrook, ME

Quick Apply

Job Details

Full-time
$65,000 - $80,000 a year
9 days ago

Benefits

Paid holidays
Health insurance
401(k)
Paid time off
401(k) matching

Qualifications

Team scheduling

Full Job Description

Benefits:

Health insurance
Paid time off
401(k)
401(k) matching
Bonus based on performance

Do you want to be part of an INDUSTRY LEADER? Do you like working for a SMALL BUSINESS that has the sales, marketing and training resources of a large national company? Do you enjoy SCHEDULING Teams and COMMUNICATING with people and HELPING them realize their visions? If the answer is YES, then joining the CertaPro Painters® of Maine Team may be right for you.

We are recruiting a OFFICE MANAGER who can provide the administrative and financial support needed to help make sure we are consistently Delivering What We Promise and earning Customers for Life.

BENEFITS include paid holidays, vacation, retirement plan and health insurance options.

POSITION OVERVIEW
The role of the OFFICE MANAGER is to support the Production Team, the Sales Team and Owner with a range of administrative, bookkeeping and data management tasks. These activities directly contribute toward the company meeting or exceeding expectations in terms of Leads Generated, Sales Dollars Completed, Gross Profit Margin, and Net Promoter Score Rating. While working toward these goals, the Office Manager must represent the CertaPro brand in a manner that distinguishes us from our local competition as CertaPro “Delivers Extraordinary Experiences” and ensures that our customer’s needs and expectations are met or exceeded.

KEY ACCOUNTABILITIES

Financial – 30%

Daily bookkeeping of income and expense
Provide accountant financial data within 5-business days of month end
Accounts receivable management
Accounts payable management
Job costing and close outs
Weekly Flash Report
Avoidable Cost Report
Maintain weekly/monthly performance metrics reports
QuickBooks management

Human Resources – 20%

Subcontractor payment processing
Maintain PTO records for employees
Background checks for applicants
Subcontractor documentation management

Operations - 20%

Vendor management
Collect and record all EPA RRP Lead Safe compliance documentation

Customer Experience – 20%

Schedule sales appointments requested via Phone or Email
Support Production Coordinator with all Customer Communication responsibilities
Oversee/verify resolution of customer concerns, problems or complaints

Marketing – 5%

Submit information required for Monthly Newsletter
Maintain before/after project photographs

Administrative/Other – 5%

Painter appreciation events
General office management of supplies and equipment
Mail processing

QUALIFICATIONS/EXPERIENCE

Two-year college degree (or equivalent work experience) in related field with five years or more experience in production management.
Strong verbal and interpersonal communication skills, with the ability to interact confidently and professionally with painters and customers.
Strong organization skills, with the ability to plan and schedule production resources for complex and rapidly changing schedules.
Ability to manage multiple tasks in a coordinated and strategic manner, meeting both long-term and short-term schedule requirements.
Strong customer management skills.
Ability to work independently and be self-directed while simultaneously collaborating with the CertaPro Team.

COMPANY OVERVIEW
CertaPro Painters® of Maine is not only one of the leading PROFESSIONAL painting companies in Maine but also one of the oldest, most successful CertaPro Painters® franchise operations in the country, with over 20-years providing professional painting services that beautify the interiors and exterior of residential homes and commercial buildings. We are independently owned and operated. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients.

The Promise we make is “To Consistently Delivery Extraordinary Experiences®”. While this promise is made to our customers and clients, it is also made to our fellow team members, employees and subcontractors alike, as well as our vendors and other partners. It is a promise the Company makes to you but one we ask you to make to the Company as well.

The Vision we have for the Company is that “In a world of increasingly little or no CERTAINTY, CertaPro Painters® DELIVERS one job and one EXTRAORDINARY CUSTOMER EXPERIENCE at a time.” While it is important to assure our customers of our quality workmanship and our expertise, and to deliver completed projects that demonstrate a high level of craftsmanship, more important is that the customer can reflect on the overall experience, from when they first contact us until when the project is complete, and that they feel we Delivered on that Vision. As the Office Manager for CertaPro Painters® of Maine, you will often be the first point of contact for our customers and clients and help make sure we deliver on our promises.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.

Quick Apply

Refine Your Search

office administrator jobs in westbrook, me

Office Manager

Office Manager/Bookkeeper

Business Office Manager

Business Office Director

Military Service - U.S. Air National Guard, Administration

Healthcare Office Manager (Portland)

Operations & HR Director

Office Manager

Business Coordinator

IT/Facilities Coordinator- Part time

Office Administrator

Branch Operations Manager

Office Manager, Academic Affairs

Assistant Director of Operations

Front Office Manager

Dental Assistant/Front Office Administrator

Business Office Manager

Front Office Manager OEM/HM

Programs Coordinator

Office Manager

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