Top 27 Scheduler Jobs in Westbrook, Me

Surgical Scheduler
Plastic + Hand Surgical Associates —Westbrook, ME
- $23 - $26 an hour
- Full-time
- Background check
- Surgery
- Computer literacy
- Health savings account
- Disability insurance
Quick Apply
1d
Administrative Assistant
BerryDunn —Portland, ME
- $25 - $29 an hour
- Full-time
- Mid-level
- Office
- Travel
Administrative Assistant (Front Desk)
Northeast Technical Institute —Scarborough, ME
- $18 - $22 an hour
- Full-time
- Office
- Administrative experience
- University
- Paid holidays
- Health insurance
Quick Apply
New Patient Intake Scheduler - Oncology
New England Cancer Specialists —Westbrook, ME
- Full-time
- HIPAA
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Home Care Scheduler
Compass Concierge and Companions —Windham, ME
- From $25 an hour
- Full-time
- Office
- Travel
- Home Health
- Paid time off
- Employee assistance program
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5d
Administrative Assistant I (School Year)
Portland Public Schools, Maine —Portland, ME
- $22.04 - $29.05 an hour
- Full-time
- Office
- Fingerprint clearance
- 1 year
Administrative Assistant - Code & Assessing Divisions
Town of Gorham —Gorham, ME
- $22.13 - $26.42 an hour
- Multiple hires
- Writing skills
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
5d
Receptionist/Administrative Assistant
Rune Law, LLC —Falmouth, ME
- $40,000 a year
- Email
- High school diploma or GED
- Entry level
- Under 1 year
- Health insurance
- Dental insurance
Quick Apply
6d
Administrative Assistant
Diodes Inc —South Portland, ME
- $21 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee discount
Quick Apply
4d
Administrative Assistant Acupuncture Office P/T 1:30pm-6:15pm
Freeport Acupuncture Center —Freeport, ME
- Part-time
- Microsoft Excel
- Microsoft Outlook
- In-person
- Employee discount
Quick Apply
Entry Level Appointment Scheduler
DaBella —Portland, ME
- $21 an hour
- Full-time
- Background check
- Residential
- In-person
- Paid training
- Health savings account
Quick Apply
Imaging Referrals Scheduler | South Portland, ME | 32-Hours
InterMed, P.A. —South Portland, ME
- $21.40 - $28.30 an hour
- Medical office experience
- HIPAA
- Mid-level
Quick Apply
Administrative Assistant
Jackson & MacNichol —South Portland, ME
- $22 an hour
- Full-time
- Data entry
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
Surgical Scheduler
Northern Light Health —Falmouth, ME
- Full-time
- Acute care
- Surgery
- Psychiatry
Scheduler/Dispatcher/Driver
ITNPortland, Dignified Transportation for seniors —Westbrook, ME
- $16 an hour
- Part-time
- Hybrid work
- Background check
- Clean driving record
- Heavy lifting
- Free parking
- Paid training
Quick Apply
20h
Administrative Assistant
Advantage Funeral and Cremation Services —Portland, ME
- $21 an hour
- Full-time
- Word processing
- Writing skills
- Research
Quick Apply
6d
Patient Scheduling Representative- FT - (Maine)
Maine Optometry —Gorham, ME
- $18 - $20 an hour
- Full-time
- Hybrid work
- HIPAA
- High school diploma or GED
- Communication skills
Quick Apply
Administrative Assistant
Performance Motorsports —Raymond, ME
- $20 - $23 an hour
- Part-time
- Dealership
- Administrative experience
- In-person
- On-the-job training
- Employee discount
Quick Apply
7d
SERVICE SCHEDULER
RAH SACO-CH LLC —Saco, ME
- No weekends
- Dealership
- Entry level
Quick Apply
Tax Administrative Assistant I (Part-time)
Baker Newman Noyes LLC —Portland, ME
- Overtime
- Communication skills
- Entry level
- Time management
- Profit sharing
- Paid parental leave
Quick Apply
14d

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Surgical Scheduler

Plastic + Hand Surgical Associates
Westbrook, ME

Quick Apply

Job Details

Full-time
$23 - $26 an hour
1 day ago

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Employee discount
Life insurance

Qualifications

Phone communication
Medical office experience
Employee relationship building
Medical scheduling
Administrative experience
Desktop applications
Productivity software
Clinical confidentiality policies

Full Job Description

Company Overview

Plastic & Hand Surgical Associates is a highly regarded independent plastic surgery center dedicated to providing compassionate, expert care. Our team includes surgeons, physician assistants, occupational therapists, and other healthcare professionals committed to delivering outstanding results and personalized treatment to our patients.

Overview

We are seeking a detail-oriented and energetic Surgery Scheduling Specialist to join our team. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a comprehensive understanding of surgical scheduling processes within a medical setting. This role involves coordinating and scheduling all outside cases for the Surgery Center at Plastic + Hand. Ensure accurate surgical bookings, verify required documentation and authorizations, coordinate pre- and post-operative processes, maintain scheduling records, and serve as a liaison between surgeons, scheduling teams, clinical staff, and coding departments. The position also provides cross-coverage for other coordinators as needed to support continuity of patient care and clinic operations.

Duties

Coordinate and book all outside surgeon cases for the Surgery Center at Plastic + Hand (SCAPH)

Coordinate surgery dates and times with the external scheduling team, and book RN prep calls and patient teachings as needed.
Book surgical cases using the appropriate details from the OR booking sheet, including the full procedure name and details, CPT codes, TRIDENT imaging needs, Read vs. No Read notation, regional block information, and radiation oncology injection details.
Maintain effective and prompt communication with external scheduling team.
Communicate with surgeon practice coordinators, authorization staff, and clinical staff regarding scheduling issues.
Confirm pre-op and notes have been received for Prep call.
Follow up with outside surgeon staff members regarding authorizations as needed.
Create the outside surgery charge slip once surgery is complete, including diagnosis and CPT codes.
Obtain external surgeon op notes from EMR and send surgery charge slip to coding team.

Cross coverage for coordinators as needed

Cover in office clinics and calls as needed for practice coordinator time off.
Daily assignment of coordinator coverage tasks in conjunction with the Float Coordinator.
Float Coordinator duties include printing surgical packets, releasing outside surgery block time, and providing backup coverage for external breast reconstruction cases as needed.

Other administrative duties as assigned for the ASC and Coordinator team.

Education & Experience:

High school graduate
Prior experience in a medical office
Prior surgical scheduling experience preferred
Proficiency with Microsoft applications and internet-based programs.
Strong interpersonal skills with the ability to establish strong working relationships.
Excellent verbal and written communication skills are necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups.
Maintain confidentiality of reports and patient information.
Strong time management skills to prioritize assignments and meet the designated deadline.
Ability to be self-motivating and flexible.
Ability to work under pressure and respond to change in a positive way.

Physical Requirements:

Ability to sit for extended periods while working at a computer and managing scheduling systems.
Frequent use of a computer, keyboard, mouse, and telephone for data entry and communication.
Ability to view and read computer screens, electronic medical records, and written documentation with or without reasonable accommodation.
Ability to communicate effectively in person, by telephone, and through electronic communication.
Occasional standing, walking, bending, reaching, and lifting of office supplies, and paperwork up to 10 pounds.
Ability to maintain concentration and accuracy while performing detailed, repetitive administrative tasks in a fast-paced environment.
Manual dexterity sufficient to operate standard office equipment, including computers, printers, copiers, and telephones.

Join our team as a Surgery Scheduling Specialist to ensure smooth surgical operations while delivering exceptional patient service in a fast-paced healthcare environment!

Pay: $23.00 - $26.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Experience:

Surgery Scheduling: 1 year (Required)

Work Location: In person

Quick Apply

Refine Your Search

scheduler jobs in westbrook, me

Surgical Scheduler

Administrative Assistant

Administrative Assistant (Front Desk)

New Patient Intake Scheduler - Oncology

Home Care Scheduler

Administrative Assistant I (School Year)

Administrative Assistant - Code & Assessing Divisions

Receptionist/Administrative Assistant

Administrative Assistant

Administrative Assistant Acupuncture Office P/T 1:30pm-6:15pm

Entry Level Appointment Scheduler

Imaging Referrals Scheduler | South Portland, ME | 32-Hours

Administrative Assistant

Surgical Scheduler

Scheduler/Dispatcher/Driver

Administrative Assistant

Patient Scheduling Representative- FT - (Maine)

Administrative Assistant

SERVICE SCHEDULER

Tax Administrative Assistant I (Part-time)

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