KPS Commercial Construction is celebrating its 12-year anniversary. We continue to grow and are searching for committed employees to provide our clients with a world-class experience when building their construction project(s). We pride ourselves on ensuring we meet our client’s exact specifications, with the highest quality and completing the project within the stated time frame. Our motto of “Building on a Foundation of Trust” exemplifies how each one of our employees works towards achieving excellence with each other and every one of our clients. For more information, please review our website at KPS - Commercial Construction - KPS - Commercial Construction (kpsconstruction.com)
Position Description
We are looking for a Project Coordinator to support multiple Project Managers and an Estimating Assistant to support our Estimating Department. These positions are multi-faceted with an opportunity to learn, gain experience, grow, and develop within the company and handle many different processes. These positions are located in our Arcadia, Indiana office, working 8:00 am - 5:00 pm, Monday to Friday. These position does not have a work from home (WFH) option.
The Project Coordinator position is responsible for:
- Assisting the Project Managers with:
- Creating and delivering owner and subcontractor contracts and change orders ensuring the documents are signed and returned in a timely manner before any work starts.
- Contacting subcontractors when needed; asking for bids/quotes for change orders; clarifying processes and procedures with them.
- Creating and submitting subcontractor invoices for payment.
- Creating purchase orders for materials, equipment and overhead items.
- Updating Procore with subcontractor information, budgets, financial information, project documentation and other various requirements.
- Creating weekly reports and sending them to the owner to provide status updates on their construction project.
- Coordinating and interfacing with our Accounting/Finance area normally to clarify invoices, contracts, PO’s or when issues arise.
- Managing and professionally responding to all owners and subcontractors via phone and email.
- Supporting, and in some cases, training our subcontractors on how to complete standardized forms for payment and how to use Procore basic functionality.
- Ensuring the appropriate Procore workflow is utilized to process a variety of documentation and functions; ensuring all documentation is attached and archived for easy identification and retrieval; following consistent workflow procedures and adjusting entries as needed.
- Assist in answering general incoming phone calls and making outbound calls when needed.
- Creating documents using Microsoft, Adobe and DocuSign products.
- On occasion, traveling to job sites to support the project manager and/or owner when needed.
- Learning more Project Manager processes as proficiency is achieved.
The Estimating Assistant position is responsible for:
- Using Building Connected to assist in managing the estimation and bidding process including uploading blueprints, sending out bid invitations, following-up on Request-for-Information (RFI) questions, contacting subcontractors that have not submitted bids and other processing and organizational tasks.
- Managing and updating Plan Hub and Blue Book websites; receiving and processing bids and communicating bid/job statuses.
- Assisting in finding, evaluating and calling existing and new subcontractors in locations where we are bidding each new job; sending interested subcontractors an “invitation to bid” email with our requirements e.g., construction drawings; compliance and insurance requirements; scheduling times, and other pertinent information.
- Ensuring timely follow-up with subcontractors to obtain 3-6 bids per for each “division or trade” needed for the project prior to the “bid date deadline”.
- Gathering, validating, and organizing all subcontractor lists, contact information, documents and creating files in our public drive to archive each bid submitted to ensure easy retrieval. Ensuring all required documentation is returned from the subcontractor and archived (including all public project requirements).
- Updating the “bid board” daily, as well as collaborating with others to update the weekly bid spreadsheet with all statuses of each bid and posting the results.
- If the job is awarded to us, creating and organizing the “bid book;” if the job is not awarded, archiving the information and subcontractor list appropriately.
- Managing and responding to [email protected] email box or interest from our KPS website.
- Managing and professionally responding to all subcontractors via phone and email. Ensuring the appropriate Procore workflow is utilized to process a variety of documentation and functions; ensuring all documentation is attached and archived for easy identification and retrieval; following consistent workflow procedures and adjusting entries as needed.
- Assist in answering general incoming office phone calls and making outbound calls when needed.
Position Requirements
- An associate or bachelor’s degree preferred and/or 1-5 years of experience in a role coordinating documents, invoices, bookkeeping, client service and troubleshooting issues.
- Intermediate experience in Microsoft Office programs, i.e., Excel, WORD and Teams; , Procore, Adobe and DocuSign experience preferred.
- Must be well organized and be able to execute processes in a timely and accurate manner.
- Must have an energetic, enthusiastic, collaborative, and “can do” attitude.
- Must convey a professional, positive, courteous, and friendly brand image when interacting with clients and staff.
- Must be a team player and flexible as needs change quickly in a growing business.
- Excellent written and verbal communication skills including the use of proper English and grammar.
- Initiative-taker, inquisitive, willing to learn quickly and be creative; suggesting efficient solutions and collaborating in the implementation.
- This position does not have a work-from-home (WFH) option, and the employee must work on-site in the Arcadia, Indiana office.
Company Benefits
KPS is an equal opportunity employer and provides a safe and drug-free workplace. As part of the hiring process, we require a drug and background screening. We pride ourselves on our guiding principles of honesty, trustworthiness, fairness and providing an inclusive culture. We focus on developing and growing our employees within the organization and providing them with challenging career opportunities.
We also provide the following benefits:
- Competitive salary depends on experience. (Position is full-time.)
- Primary and secondary (gap) medical insurance which reduces premiums and out-of-pocket expenses (eligible after 30 days of employment).
- Dental, vision and life insurance (eligible after 30 days of employment).
- Paid company holidays.
- Accrued Paid Time Off (PTO) after 90 days of employment (10 days your first year).
- 401(k) and 401(k) match after 1 year of employment.
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- What are your salary requirements?
- If selected for this position, when could you start?
- Will you be able to work in the Arcadia, IN office Monday through Friday, 8:00 am - 5 pm ET?
- Would you pass a drug screening test for federally illegal drugs? (Note: Even with a Medical Marijuana Card, marijuana is federally illegal.)
- How many years of assisting a construction project manager do you have?
- Have you been charged or convicted of any criminal offenses in the last 20 years?
- Have you been charged or convicted of any criminal traffic offenses in the last 20 years?
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Arcadia, IN 46030 (Required)
Work Location: In person
