Top 10 Catering services administrative assistant Jobs in Weston Fl

Catering Services Administrative Assistant
Omni Hotels & Resorts —Fort Lauderdale, FL
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Inventory management
Quick Apply
Executive Administrative Assistant
THE SALVATION ARMY A GEORGIA CORP —Miami, FL
- $33 - $35 an hour
- Part-time
- Basic math
- Mid-level
- Office
- Paid holidays
- Health insurance
Assistant Account Manager - Employee Benefit Plans Administrator
National Employee Benefits Administrators, Inc. (NEBA) —Pembroke Pines, FL
- Full-time
- 5 years
- Writing skills
- English
- Paid jury duty
- AD&D insurance
Quick Apply
8d
Marketing Assistant (Content & Events)
Padrino's Cuban Restaurant | Florida —Plantation, FL
- Part-time
- Restaurant
- Entry level
Quick Apply
10d
Human Resources Assistant- MIA
SkyChefs —Miami, FL
- $18.00 - $24.35 an hour
- Full-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
Assistant Sales and Marketing Manager
Pier Sixty Six —Fort Lauderdale, FL
- Weekends as needed
- Microsoft Word
- Mid-level
- Office
- Health insurance
- Dental insurance
Assistant Manager
Moe's Southwest Grill —Miami, FL
- $45,000 - $55,000 a year
- Full-time
- Microsoft Word
- Background check
- ServSafe
Quick Apply
Family Nurse Practitioner in Palm Beach County Florida
HealthYes Staffing Network —Boca Raton, FL
- Full-time
- Mid-level
- Outpatient experience
- Outpatient
Quick Apply

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Catering Services Administrative Assistant

Omni Hotels & Resorts -
Fort Lauderdale, FL

Quick Apply

Job Details

Full-time

Qualifications

Microsoft Word
Microsoft Outlook
Presentation software
Computer literacy
Spreadsheets
High school diploma or GED
Office experience
Customer data entry

Full Job Description

Omni Fort Lauderdale Hotel

The Omni Ft. Lauderdale Hotel is a 29-story hotel, located at 1950 Eisenhower Blvd, and connected directly to the Broward County Convention. The property offers 801 guest rooms and suites, multiple restaurants, a vibrant rooftop bar, a sprawling pool, spa, and fitness center. The hotel has over 120,000 square feet of indoor and outdoor meeting and event space, including a grand ballroom, junior ballroom, 25 breakout rooms and pre-function meeting space with waterfront views.

JOB PURPOSE: To handle all Administrative duties as required by the Catering & Convention Services Department.

ESSENTIAL JOB FUNCTIONS:

Answers incoming telephone calls from all Catering and Convention Services phone lines.
Responds to telephone inquiries by determining client's needs and specifications to relay to catering and convention services managers/directors.
Processes all incoming and outgoing correspondence as assigned.
Types all outgoing correspondence.
Maintains inventory of office supplies.
Ensures that all filing systems are maintained according to event detailed (Local, Convention and Spin-off).
Gathers and organizes all materials for weekly/monthly reports as directed.
Sells Food & Beverage to small convention groups and one-shot groups.
Daily office duties to include Event Reader Boards, Door Cards, BEO Change Log/Distribution, the Guarantee Sheet and the Daily Report.
Weekly office duties to include Weekly BEO distribution, Resume distribution, distribution of event reports, and others as assigned.
Arranges appointments for the Catering and Convention Services leadership team.
Assists with Welcome/Introduction Packets, Pre-Planning Meeting Agendas and Packets, Pre-Convention Meeting Welcome Packets and Thank You Letters.
Builds and maintains a strong rapport with assigned Catering and/or Convention Services Manager(s) client(s) and functions as their liaison as assigned.
Creates resume shells, corporate events memos, and all vouchers required for incoming customers.
Processes and completes all required documentation for telephone requests, amenity requests, key requests, banner requests, transportation requests and vendor requests.
Assists with creating and making adjustments to Banquet Event Orders (BEO’s).
Coordinates Pre-Convention Meeting and Post-Convention Meeting Outlook invites.
Supports the planning and execution of in-house meetings as assigned.
Tracks and monitors deposit payments.
Communicate clearly and affectively across all departments with day to day tasks.
Works with assigned Catering and/or Convention Manager to ensure that all functions are "tied-down" 72 hours in advance (guarantees, floor plans, entertainment, flowers, A/V etc).
Special projects, and other administrative tasks as assigned.
Provides coverage for conference concierge team as assigned.

QUALIFICATIONS:

Previous catering, convention services experience in a large convention hotel required.
Previous office and customer service experience in a large convention hotel required.
Other relevant event, meeting planning, or hotel operations experience may be considered.
High school education required, college degree preferred.
Ability to clearly and pleasantly communicate in English with guests, management and co-workers, written, verbally in person, and by telephone
Ability to accurately and efficiently input information into computer systems, with developed computer proficiencies. Delphi experience required. Microsoft Excel, Powerpoint, and Word required.
Ability to work cohesively and respectfully with co-workers both within and outside of your department
Ability to think clearly, quickly and make concise decisions
Ability to work well under pressure, dealing with many guest and manager requests/questions within a short period of time
Strong organizational skills with the ability to prioritize and multi-task in a fast-paced environment.
Ability to prioritize and organize workload to ensure deadlines are met.
Ability to handle stressful situations, while maintaining a calm and welcoming and respectful demeanor.
Proven strong customer service focus with a passion for creating memorable and personalized guest experiences.
Expert in operating various office equipment, including but not limited to, telephones, computers, calculators, photocopiers and facsimile machines.
Must be able to work a variety of shifts, including early mornings, nights, weekends, and holidays.
Position requires the ability to sit and engage in repetitive motion, including utilizing telephone/computer for extended periods of time or for an entire shift.
Position requires the ability to move at a quick pace for extended periods of time.

ENVIRONMENT & POSITION ANALYSIS

Move, bend, lift, carry, push, pull, and place objects weighing up to 40 pounds without assistance.
Stand, walk or sit for an extended period or for an entire work shift.
Requires the ability to perform repetitive tasks, including utilizing telephone/computer for an extended period or for an entire shift.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:
EEOC is the Law Poster.
Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: [email protected].

Quick Apply

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catering services administrative assistant jobs in weston fl

Catering Services Administrative Assistant

Executive Administrative Assistant

Assistant Account Manager - Employee Benefit Plans Administrator

Marketing Assistant (Content & Events)

Human Resources Assistant- MIA

Assistant Sales and Marketing Manager

Assistant Manager

Family Nurse Practitioner in Palm Beach County Florida

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