Office Administrator
BLACKHORSE LLC —Brookfield, CT
- $52,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- 401(k)
Quick Apply
Bookkeeper/Administrative Assistant
Long Island Restaurant Group —Port Jefferson, NY
- $25 - $28 an hour
- Full-time
- Mid-level
- QuickBooks
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
7d
Estate Operations Manager
Sage Haus —Redding, CT
- $160,000 - $220,000 a year
- Email
- Background check
- 7 years
- Microsoft Excel
Quick Apply
Auto: Assistant Office Manager/Bookkeeper-Family Owned Dealership | 50+ Years in Business
Rye Subaru —Rye, NY
- $65,000 - $85,000 a year
- Full-time
- Dealership
- Inventory management
- Mid-level
- Paid holidays
- Health insurance
Quick Apply

More jobs to discover

Find similar jobs that you might be interested in.

Bookkeeper/Administrative Assistant
Hillside Management —Kearny, NJ
\* Process rent payments, security deposits, and tenant charges. \* Enter vendor invoices and process payments. \* Update and maintain records within AppFolio.
$24.61 - $29.64 an hour
Quick Apply
14d
Bookkeeper/Administrative Assistant
Bruzzone Shipping —Freeport, NY
Manage multi-line phone systems, answer inquiries professionally, and direct calls appropriately. Handle front desk responsibilities such as greeting visitors,…
$25.46 - $30.66 an hour
Quick Apply
16h

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Accounting Assistant
Midwest Photo —Columbus, OH
This position will include working at a computer, sitting at a desk, answering phone calls and emails up to 90% of the time. High school diploma/GED required.
$16 - $20 an hour
Quick Apply
13d
Bookkeeper/Administrative Assistant
JWC LLC —Pataskala, OH
Provide front desk support by greeting visitors, answering inquiries, and managing appointment scheduling. Technical proficiency in productivity software along…
From $18 an hour
Quick Apply

I want to receive the latest job alert for bookkeeper/administrative assistant in westport, ct

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

bookkeeper/administrative assistant jobs near westport, ct

Office Administrator jobs in Brookfield, CT

Administrative Assistant jobs in Port Jefferson, NY

Office Manager jobs in Rye, NY

Office Administrator jobs in Rochester, MI

Office Assistant jobs in Riverside, CA

Office Administrator jobs in Connecticut

Construction Administrator jobs in New York, NY

Office Administrator jobs in Lowell, MA

Office Administrator jobs in Lexington, KY

Part Time Office jobs in Harrisburg, PA

Administrative Assistant jobs in Anderson, SC

Administrative Assistant jobs in Pleasanton, CA

Administrative Assistant jobs in Moreno Valley, CA

Remote Administrative jobs in Charlotte, NC

Administrative Assistant jobs in Alabama

Administrative Assistant jobs in Boca Raton, FL

Veterinary Assistant jobs in Arkansas

Property Manager jobs in Florida

Property Management jobs in Connecticut

Automotive Service Manager jobs in Tennessee

Office Administrator

BLACKHORSE LLC
Brookfield, CT

Quick Apply

Job Details

Full-time
$52,000 - $65,000 a year

Benefits

Paid holidays
401(k)
Paid time off
401(k) matching
Paid sick time

Qualifications

Accounting systems
Confidential information handling
Microsoft Excel
Microsoft Outlook
Phone communication
High school diploma or GED
Office phone management

Full Job Description

Benefits:

401(k)
401(k) matching
Bonus based on performance
Competitive salary
Paid time off

About BlackHorse LLC

BlackHorse LLC is a growing company committed to delivering exceptional service to our clients and fostering a strong, collaborative workplace for our team. As we expand, we are building the internal team needed to scale our operations thoughtfully, protect our culture, and sustain the quality that has gotten us here.

Position Summary

The Office Administrator is the day-to-day engine of the BlackHorse office. This role keeps the office organized, running smoothly, and prepared for whatever comes through the door, over the phone, or through email. The Office Administrator supports ownership, the Business Manager, project teams, and field staff by handling reception, project paperwork, vendor and subcontractor coordination, basic bookkeeping tasks, filing, and general administrative duties.

The ideal candidate is dependable, detail-oriented, and calm under pressure. This person takes pride in a well-run office, follows through on the small things, and treats every phone call and interaction as a reflection of the company.

Key Responsibilities

Office & Reception

Serve as the first point of contact for phone calls, emails, and visitors; greet professionally and route accurately.

Manage the general company inbox and voicemail; ensure timely responses or handoffs.

Order and maintain office supplies, equipment, and kitchen or break room stock.

Keep the office clean, organized, and welcoming.

Coordinate mail, shipping, deliveries, and courier services.

Assist with calendar management, meeting scheduling, and appointment coordination for ownership and management.

Project & Document Administration

Assist project managers with project setup, subcontractor onboarding, and closeout paperwork.

Prepare, distribute, and file contracts, subcontracts, change orders, submittals, RFIs, and other project documents.

Track and collect Certificates of Insurance (COIs), W-9s, and other subcontractor compliance documents.

Maintain organized digital and physical project files.

Assist with permit applications, municipal paperwork, and client submissions as needed.

Bookkeeping & Financial Support

Enter invoices, receipts, and expenses into accounting software.

Assist with accounts payable and accounts receivable data entry.

Track and organize receipts, credit card statements, and expense reimbursements.

Support payroll administration by collecting, reviewing, and organizing timesheets.

Prepare basic reports and coordinate with the Business Manager, bookkeeper, or CPA as directed.

Compliance & Certifications Support

Track renewal dates for business licenses, insurance policies, bonding, and industry certifications.

Maintain organized records for company compliance, certifications, and registrations.

Assist with preparation and submission of documentation to clients, government agencies, and vendors.

General Administrative Support

Draft, format, and proofread letters, memos, meeting notes, and other correspondence.

Maintain accurate contact lists, vendor lists, and subcontractor databases.

Support marketing and outreach activities as directed (mailings, updates, event coordination).

Handle other administrative tasks and special projects as assigned by ownership or the Business Manager.

Required Qualifications

High school diploma or equivalent (Associate's or Bachelor's degree preferred).

2+ years of office administration, executive assistant, or similar administrative experience.

Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software.

Working knowledge of QuickBooks or similar accounting software.

Excellent written and verbal communication skills, including a professional phone presence.

Strong organizational skills and attention to detail.

Ability to manage multiple tasks and deadlines without losing accuracy.

Discretion and professionalism when handling confidential company, employee, and client information.

Reliable, punctual, and self-directed.

Preferred Qualifications

Experience supporting a construction, contracting, or trades business.

Familiarity with standard construction documents (subcontracts, COIs, submittals, RFIs, change orders).

Experience with project management or construction management software (Procore, Autodesk Construction Cloud, Buildertrend, or similar).

Notary public commission.

Bookkeeping certification or coursework.

What We're Looking For

This is a trust-based role that touches nearly every part of the business. We're looking for someone who:

Takes pride in a well-run office.

Is a team player who gets along with everyone but isn't afraid to hold the line on process.

Is curious, resourceful, and willing to figure things out.

Stays calm under pressure with a positive attitude.

Follows through on commitments, big and small.

Compensation & Benefits

Competitive pay based on experience

Performance bonuses (when available)

Paid Time Off (PTO)

Paid Vacation

Paid Sick Time

Paid Holidays

401(k) retirement plan with company match

Opportunity to grow with an expanding company

Work Environment & Schedule

This is an in-office position. Standard business hours are [Monday to Friday, 8:00 AM to 4:30 PM. Occasional flexibility may be needed to meet deadlines or support key business events.

Quick Apply

Refine Your Search

bookkeeper/administrative assistant jobs in westport, ct

Office Administrator

Bookkeeper/Administrative Assistant

Estate Operations Manager

Auto: Assistant Office Manager/Bookkeeper-Family Owned Dealership | 50+ Years in Business