Top 232 Administrative coordinator Jobs in Westwood, Ma

Administrative Coordinator
Harvard University —Boston, MA
- Full-time
- Hybrid work
- Word processing
- University
- Organizational skills
- Commuter assistance
- Health insurance
Clinical Administrative Coordinator
UnitedHealthcare —Boston, MA
- $18 - $32 an hour
- 8 hour shift
- Remote
- Microsoft Outlook
- Pass drug screening
- Mid-level
- AD&D insurance
- Employee stock purchase plan
1d
ADMINISTRATIVE COORDINATOR, Trustees Office
Boston University —Boston, MA
- Evenings as needed
- Customer service
- Mid-level
- Office
Scheduling Coordinator
HVAC Industries —Needham, MA
- Writing skills
- Office
- Organizational skills
- Paid training
- Fuel card
Administrative Coordinator
Tufts University —Boston, MA
- $27.85 - $38.50 an hour
- Hybrid work
- 5 years
- Mid-level
- High school diploma or GED
Administrative Coordinator - President's Office
Merck KGaA —Boston, MA
- $35 - $53 an hour
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Paid time off
10d
Administrative Intake Coordinator - CBHC - Part Time *
Riverside Community Care —Norwood, MA
- $22 an hour
- Part-time
- Computer literacy
- Urgent Care
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
ADMINISTRATIVE COORDINATOR, HR Faculty Staff Assistance
Boston University —Boston, MA
- Microsoft Excel
- HIPAA
- Research
- Employee assistance program
Administrative Coordinator
Howard Hughes Medical Institute —Boston, MA
- $71,940 - $90,000 a year
- Full-time
- 5 years
- Computer literacy
- Bachelor of Science
- Health insurance
- Retirement plan
Administrative Coordinator
Hilton —Boston, MA
- $28.33 an hour
- Part-time
- Word processing
- Office
- Hotel
1d
Administrative Coordinator
Harvard University Central Administration —Cambridge, MA
- Weekends as needed
- Hybrid work
- Hospitality
- Customer service
- Mid-level
- Commuter assistance
- Health insurance
Quick Apply
Dental Receptionist/Insurance Coordinator
Hanover Endodontics, LLC. —Hanover, MA
- $19 - $33 an hour
- Full-time
- Dental office
- English
- Mid-level
- Continuing education credits
- Paid holidays
Quick Apply
10d
Full Time Front desk/Patient Coordinator
Pediatric Dentistry and Orthodontics of Sudbury —Sudbury, MA
- $28 - $34 an hour
- Part-time
- Dental office
- Customer service
- English
- Health insurance
- 401(k)
Quick Apply
Administrative Lab Coordinator
Hire Partnership LLC —Boston, MA
- $45,500 - $54,400 a year
- Monday to Friday
- Epic
- Communication skills
- Entry level
- Health savings account
- Disability insurance
Quick Apply
Administrative Lab Coordinator
Hire Partnership LLC —Boston, MA
- $45,500 - $54,400 a year
- Monday to Friday
- Epic
- Communication skills
- Entry level
- Health savings account
- Disability insurance
Quick Apply
Office Coordinator
Brandon School and Residential Treatment Center —Natick, MA
- $22 an hour
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
10d
Facilities Management Dispatcher/Office Coordinator
Wellesley College —Wellesley, MA
- $25.00 - $25.50 an hour
- Temporary
- Background check
- Spanish
- English
10d
Badge Coordinator
Securitas Security Services —Hopkinton, MA
- $20.09 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid training
- Paid holidays
2d
Dental Front Desk Admin/Billing Coordinator/Office Manager
Confidential —Brookline, MA
- $23 - $35 an hour
- Part-time
- Dental office
- English
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
2d
Front Desk Patient Care Coordinator
Dermatology and Skin Care Associates —Wellesley, MA
- From $22 an hour
- Full-time
- Administrative experience
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
2d

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Administrative Coordinator

Harvard University -
Boston, MA

Apply Now

Job Details

Full-time

Benefits

Commuter assistance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Parental leave
Vision insurance
Retirement plan

Qualifications

Employee onboarding
Document compliance management
Confidential information handling
Office activity coordination
Word processing
Spreadsheets
Executive administrative support
Invoice payment processing
Employee data management
Accounting data entry
Financial records management
PeopleSoft
Task prioritization
Compliance documentation
Financial data management
Organizational skills
Productivity software
Onboarding process management
Communication skills
Employee record maintenance
Entry level
Logistics planning
Quality data entry
Audit support

Full Job Description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Medical School?

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

About the Department:

The Harvard Medical School Departments of Microbiology and Genetics seek an Administrative Coordinator. The Administrative Coordinator provides critical transactional and logistical support to the Genetics and Microbiology departments. This position handles entry-level HR processes, routine financial administration, document collection, and data entry tasks. Under the supervision of the Senior Administrative Manager, the Coordinator ensures timely and accurate execution of administrative functions while maintaining compliance with Harvard policies.

Job Description

1. Administrative and HR Support

Processes new hires and terminations in PeopleSoft (PS).
Collects and uploads required documentation (I-9s, IDS forms, visas, IC certification forms, etc.).
Initiates online forms (e.g., APEX, Fieldglass) and ensures data entry is complete and accurate.
Provides back-up to the senior administrative manager as needed.
Assists the senior administrative manager and both department’s leadership as needed.

2. Onboarding and Offboarding Logistics

Tracks checklists for incoming and exiting members.
Schedules orientations and ensures completion of required training.
Maintain both departments’ email listservs.
Coordinates ID cards, system access, and return of University property.

3. Reappointments, Tracking and Document Management:

Maintains appointment and renewal tracking systems.
Assists with communication and document collection for annual renewals.
Maintains organized records for personnel, ICs, students, and departmental activities.

4. Timekeeping and Payroll:

Approves non-exempt staff time weekly in coordination with unit supervisors.
Escalates issues to the Senior Administrative Manager for audit and correction.
Supports compliance efforts by ensuring all required forms are filed and accessible for audit.

5. Other Support, As Needed:

Assists with planning and executing departmental activities.
Coordinates logistics and communication in collaboration with supervisors and other department staff.
Serves as department P-Card holder and processes reimbursements (Concur and paper).
Enters B2P invoices, vendor requests, check requests, and honoraria payments.

Qualifications

Basic Qualifications:

Three of more years of related experience. Education beyond high school may count towards experience.

Additional Qualifications and Skills:

College degree preferred.
Organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests.
Excellent interpersonal and communication skills.
Self-starter with proven ability to take initiative and be highly productive.
Willingness to perform tasks outside primary job description as necessary in support of colleagues and departmental researchers.
Ability to handle complex and confidential information with discretion.
Competency using a variety of computer software.
Position requires advanced knowledge of word processing, spreadsheets, and/or databases.

Additional Information

Standard Hours/Schedule: 35 hours per week | Monday - Friday | 9:00 am - 5:00 pm
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
Pre-Employment Screening: Identity
Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.

#LI-KM2

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

Apply Now

Refine Your Search

administrative coordinator jobs in westwood, ma

Administrative Coordinator

Clinical Administrative Coordinator

ADMINISTRATIVE COORDINATOR, Trustees Office

Scheduling Coordinator

Administrative Coordinator

Administrative Coordinator - President's Office

Administrative Intake Coordinator - CBHC - Part Time *

ADMINISTRATIVE COORDINATOR, HR Faculty Staff Assistance

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Dental Receptionist/Insurance Coordinator

Full Time Front desk/Patient Coordinator

Administrative Lab Coordinator

Administrative Lab Coordinator

Office Coordinator

Facilities Management Dispatcher/Office Coordinator

Badge Coordinator

Dental Front Desk Admin/Billing Coordinator/Office Manager

Front Desk Patient Care Coordinator

I want to receive the latest job alert for administrative coordinator in westwood, ma

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