Top 70 Administrative specialist Jobs in Wheaton Il

Advocacy and Education Administrative Specialist
Air Movement and Control Association International —Arlington Heights, IL
- $65,000 - $73,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
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Administrative Specialist - Human Resources
Village of Elk Grove —Elk Grove Village, IL
- $62,657 - $88,859 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
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14h
Lead Administrative Support Specialist
YWCA Metropolitan Chicago —Addison, IL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Reception and Administrative Operations Specialist
MC Machinery Systems, Inc. —Elk Grove Village, IL
- $23.08 - $28.58 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Scheduling Support Specialist
I-CAR —Hoffman Estates, IL
- Remote
- Word processing
- Mid-level
- Office
Sales Support Specialist
DELTA DENTAL OF ILLINOIS —Naperville, IL
- $21 - $25 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Administrative experience
- Paid holidays
- Disability insurance
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10d
Medical Front Office - Patient Service Specialist
RUSH Kids Pediatric Therapy —Naperville, IL
- $18 - $21 an hour
- Part-time
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
- 401(k)
AI Training Specialist (Data Annotation)
Remote Talent Cloud —Chicago, IL
- $20,800 - $41,600 a year
- Contract
- Remote
- English
- Organizational skills
- Communication skills
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Administrative Assistant/ Prior Authorization Specialist for Home Health Agency
Home Health Advantage INC. —Orland Park, IL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
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Leadership Support Specialist
TransChicago Truck Group —Elmhurst, IL
- $60,000 - $80,000 a year
- Full-time
- Mid-level
- 3 years
- Travel
- AD&D insurance
- Paid holidays
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Data Entry Specialist
XBP Global —Chicago, IL
- From $23.63 an hour
- Part-time
- Computer literacy
- Windows
- In-person
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IT Administrative Support Specialist
Bright Light Medical Imaging —Arlington Heights, IL
- $25 - $27 an hour
- Full-time
- HIPAA
- Mid-level
- Office
- Paid training
- AD&D insurance
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3d
Administrative Services Professional - 52 Week
Community High School District 99 —Downers Grove, IL
- $21.50 - $24.00 an hour
- 8 hour shift
- Office
- Entry level
3d
Administrative Services Professional - 37 Week
Community High School District 99 —Downers Grove, IL
- $21.50 - $24.00 an hour
- 8 hour shift
- Office
- Entry level
3d
Administrative Specialist - Neurosciences
Hospital: Rush University Medical Center —Chicago, IL
- $18.87 - $29.73 an hour
- 8 hour shift
- Microsoft Excel
- Mid-level
- High school diploma or GED
9d
Specialist, Corporate Administrative Support
InterPark LLC —Chicago, IL
- $55,000 - $70,000 a year
- Full-time
- 18 years or older
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
9d
Health & Safety Administrative Specialist - US, Travel
WITRON Group —Arlington Heights, IL
- $50,000 - $70,000 a year
- Microsoft Excel
- Mid-level
- High school diploma or GED
- AD&D insurance
- Disability insurance
Data Quality Professional
Harbor —Chicago, IL
- $15 an hour
- Remote
- Research
- Mid-level
- 3 years
- Opportunities for advancement
- Flexible schedule
Quick Apply
4d
HSPD-12: Government Badging & Credentialing Specialist
Electrosoft —Downers Grove, IL
- $30,000 - $40,000 a year
- Mid-level
- Administrative experience
- High school diploma or GED
Quick Apply
5d
OSP Administration Specialist - HOA & Easements
Surf Internet —Naperville, IL
- $80,000 - $85,000 a year
- Mid-level
- 3 years
- Construction experience
Quick Apply

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Advocacy and Education Administrative Specialist

Air Movement and Control Association International -
Arlington Heights, IL

Quick Apply

Job Details

Full-time
$65,000 - $73,000 a year

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Work from home
Vision insurance
401(k) matching
Flexible schedule
Life insurance

Qualifications

Meeting minutes
Confidential information handling
Data storage
Microsoft Outlook
Spreadsheets
Administrative experience
Video conferences (communication methods)
Document change management
Office record organization

Full Job Description

Job Function
The Advocacy and Education Administrative Specialist is responsible for providing comprehensive operational and administrative support that enables the Advocacy & Education team to effectively manage committees, regulatory initiatives, and stakeholder engagement across multiple priorities. The position serves as a central point of organization and execution—managing schedules, maintaining data systems, coordinating meetings and events, and supporting internal and external communications. This role ensures the team operates efficiently and is well-supported in delivering advocacy initiatives and education programs.

Job Responsibilities

Manage calendars, schedule committee meetings, and coordinate meeting logistics, including preparation of agendas, materials, and minutes
Track action items and committee activities using established workflows and tracking tools.
Maintain organized documentation and data systems (e.g., SharePoint), ensuring accuracy, version control, and accessibility of advocacy materials
Compile and format reports, summaries, and communications for internal and external use.
Coordinate logistics and provide administrative support for advocacy meetings, events, and stakeholder engagement activities
Staff liaison (eventually) for advocacy and education working groups, working up to staff liaison for subcommittees that meet infrequently
Support internal coordination and communication to ensure timely progress across advocacy and education initiatives
Provide support for learners experiencing login issues, navigation issues, and progress-tracking errors in our learning management system (LMS).
Provide administrative support for the RCEP portal and PDH issuance, ensuring 100% accuracy in credit reporting and the timely delivery of completion certificates to participants.
Provide logistical support for live webinars and online training, managing attendee registration, invoicing, technical troubleshooting, and chat moderation while maintaining a professional and interactive environment.
Provide logistical support for in-person training events (1-2 times per year), managing guest check-ins and the ordering, set up, and cleanup of breakfast and lunch while maintaining a professional and welcoming environment.
Other duties as assigned.

None of the foregoing information in any way states or implies that these are the only duties to be performed by an employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties as requested. Duties are not necessarily comprehensive and are subject to change at any time at the association leadership’s management's discretion.

Education & Experience

Impeccable organization, professionalism, and communication skills are a must
Detail-oriented and able to work independently while managing multiple priorities
Demonstrated proficiency in Microsoft products (Teams, Outlook, PowerPoint, Word, etc.) for agendas, minutes, and formal documentation
Basic Microsoft Excel for tracking regulatory deadlines, action items, and committee activities
Proficiency working with SharePoint and cloud-based document management systems for organized file storage and version control
Experience handling confidential or sensitive information with discretion
Preferred: Experience with Microsoft Teams (or similar) and supporting virtual meetings
Preferred: Experience supporting committees, boards, or association environments
Minimum one to two (1-2) years of professional administrative experience

Annual salary:
$65,000-73,000

Benefits: Medical, Dental, Vision, FSA, Life Insurance, STD/LTD, 401k matching (no vesting), and hybrid work environment.

Work Environment & Physical Demands

Work predominantly in office/home office, frequent computer use, office environment, extended periods sitting at computer; some moderate lifting, standing and physical activity during meetings and events.
This position is geographically based in Arlington Heights, Ill., with regular remote work-from-home two days per week.

AMCA offers a full line of benefits which includes a generous 401k plan with immediate vesting, 3 weeks of vacation, paid sick and holidays, flexible hours, summer hours, casual dress, 3 medical plans, dental, vision, flex spending, and company paid life, short/long term disability, and long-term care.

This position, and all others at AMCA International may be modified at any time. To ensure operational efficiency and meet the changing needs of our members and business, other duties may be assigned as needed.

At AMCA International we are committed to ensuring equal opportunity in all aspects of employment.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

No relocation is available.

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Refine Your Search

administrative specialist jobs in wheaton il

Advocacy and Education Administrative Specialist

Administrative Specialist - Human Resources

Lead Administrative Support Specialist

Reception and Administrative Operations Specialist

Scheduling Support Specialist

Sales Support Specialist

Medical Front Office - Patient Service Specialist

AI Training Specialist (Data Annotation)

Administrative Assistant/ Prior Authorization Specialist for Home Health Agency

Leadership Support Specialist

Data Entry Specialist

IT Administrative Support Specialist

Administrative Services Professional - 52 Week

Administrative Services Professional - 37 Week

Administrative Specialist - Neurosciences

Specialist, Corporate Administrative Support

Health & Safety Administrative Specialist - US, Travel

Data Quality Professional

HSPD-12: Government Badging & Credentialing Specialist

OSP Administration Specialist - HOA & Easements

I want to receive the latest job alert for administrative specialist in wheaton il

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