Top 17 Payable coordinator Jobs in Wheeling, Il

Accounts Payable/Payroll Coordinator
Saint Viator High School —Arlington Heights, IL
- $65,000 - $80,000 a year
- Weekends as needed
- School experience
- Ability to walk for extended periods
- Mid-level
Quick Apply
Accounts Payable Coordinator
Path Construction —Arlington Heights, IL
- $40,000 - $70,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Disability insurance
- Dental insurance
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Operations Coordinator
Linx Global Mfg., LLC —Niles, IL
- $53,000 - $58,000 a year
- Full-time
- Background check
- Microsoft Excel
- English
- Health savings account
- Disability insurance
Quick Apply
Aviation Operations Coordinator
Abbott Laboratories —Waukegan, IL
- $61,300 - $122,700 a year
- Weekends as needed
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Tuition reimbursement
Accounts Payable Coordinator
Havas Group —Chicago, IL
- Full-time
- Communication skills
- Entry level
- Time management
12-Month Accounting Coordinator
Lincolnwood School District 74 —Lincolnwood, IL
- Office
- Entry level
Accounts Payable Coordinator
The Salvation Army Central Territory —Chicago, IL
- $21.81 - $26.17 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Accounts Payable Coordinator
Treatment Alternatives for Stronger Communities —Chicago, IL
- $52,000 - $57,000 a year
- Online Application
- Mid-level
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
2d
Accounting Coordinator
dbHMS —Chicago, IL
- $65,000 - $85,000 a year
- 8 hour shift
- Hybrid work
- CPA
- Bachelor of Science
- Office
- Dental insurance
- 401(k)
Quick Apply
10d
Accounts Receivable Coordinator
The Salvation Army Central Territory —Chicago, IL
- $21.81 - $26.17 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Asset Management Coordinator
Chicago Public Schools —Chicago, IL
- $44,000 - $57,500 a year
- Full-time
- Oracle
- Writing skills
- Mid-level
- Wellness program
- Disability insurance
Billing & Operations Coordinator
Motive Companies —Downers Grove, IL
- $46,000 - $48,000 a year
- Full-time
- Mid-level
- Office
- Continuous improvement
Quick Apply
4d
Senior Financial and Compliance Coordinator
ALPHA KAPPA ALPHA SORORITY, INC. —Chicago, IL
- $80,000 - $85,000 a year
- Extended hours
- CPA
- 5 years
- Office

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Accounts Payable / Front Desk Coordinator
S & G Manufacturing Group —Hilliard, OH
Answer and route incoming phone calls and emails. Assist with filing, data entry, and document management. Coordinate incoming and outgoing mail, packages, and…
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Treasury Shared Services Coordinator
Worthington Enterprises —Columbus, OH
You'll begin by building a strong foundation in Accounts Payable operations while progressively expanding your knowledge of Treasury, cash management, and Order…
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Accounts Payable/Payroll Coordinator

Saint Viator High School -
Arlington Heights, IL

Quick Apply

Job Details

$65,000 - $80,000 a year

Qualifications

Benefits administration
School experience
Associate's degree in accounting
Accounting systems
Computer operation
Confidential information handling
Retirement plan management
Payroll tax processing
Budgeting support
Account maintenance
Payroll tax returns
Spreadsheets
Associate's degree in Business Administration
Filing
Associate's degree in finance
Mid-level
State tax
Finance
Vendor statement reconciliation
Invoice matching
Invoice payment processing
Employee data management
Internal employee customer service
Financial records management
Team training
Compliance documentation
Vendor communication
Organizational skills
Paycom
Management reporting

Full Job Description

Job Title: Accounts Payable/Payroll Coordinator

Department: Administration

Reports to: Vice President of Finance

Job Purpose:

The Accounts Payable/Payroll Coordinator is responsible for the accurate processing of payroll for all employees at Saint Viator High School. This role ensures compliance with federal and state regulations while maintaining confidentiality and providing excellent service to staff regarding payroll-related inquiries.

Key Responsibilities:

Accounts Payable-

Process invoices for payment weekly.
Verify costs are in alignment with the annual budget.
Respond to vendor inquiries in a professional and timely manner.
Research and resolve discrepancies with purchase orders, invoices, or payments.
Maintain vendor account information.
Prepare annual 1099 filing.

Payroll-

Prepare and process payroll on a semi-monthly schedule, ensuring accuracy in hours worked, deductions, and employee classifications.
Maintain accurate employee payroll records, including new hires, terminations, and changes in employment status or pay rates.
Administer and reconcile deductions for benefits, retirement plans, and garnishments, ensuring compliance with applicable laws and School policies.
Generate and distribute payroll reports, including summaries and detailed reports for management, as well as year-end reports such as W-2s.
Ensure compliance with federal, state, and local payroll regulations and guidelines, including tax withholdings and reporting requirements.
Serve as a point of contact for employee inquiries regarding payroll, benefits, and timekeeping, providing timely and accurate responses.
Maintain accurate and organized payroll files and documentation, ensuring confidentiality and security of sensitive information.
Work closely with the Vice President of Finance to ensure accurate budgeting and reporting of payroll expenses.
Provide training and support to staff on timekeeping systems and payroll processes.
Perform other duties as assigned by the Vice President of Finance.

Qualifications/Experience:

Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred.
Minimum of 1-3 years of payroll processing experience, preferably in an educational or nonprofit setting.
Personal support of Saint Viator High School’s mission and vision, exercises good judgment, personal integrity, and maturity.

Skills and Abilities:

Project a positive image of Saint Viator High School and maintain confidentiality when appropriate.
Strong knowledge of payroll regulations and procedures.
Proficiency in payroll software (Paycom preferred), accounting software (Blackbaud preferred) and Microsoft Excel.
Excellent attention to detail and organizational skills.
Strong communication and interpersonal skills.
Proven ability to manage multiple priorities and foster a collaborative work environment.
Ability to work collaboratively in a diverse educational environment.

Working Environment:

Work in a school environment, collaborating closely with the Finance team and staff.
Occasional evening or weekend hours may be required for payroll processing or special projects.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands and fingers to operate a computer, telephone and keyboard; and reach with hands and arms.
Moderate lifting is required.

Quick Apply

Refine Your Search

payable coordinator jobs in wheeling, il

Accounts Payable/Payroll Coordinator

Accounts Payable Coordinator

Operations Coordinator

Aviation Operations Coordinator

Accounts Payable Coordinator

12-Month Accounting Coordinator

Accounts Payable Coordinator

Accounts Payable Coordinator

Accounting Coordinator

Accounts Receivable Coordinator

Asset Management Coordinator

Billing & Operations Coordinator

Senior Financial and Compliance Coordinator

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