Top 60 Program assistant Jobs in Wheeling, Wv

Executive Assistant (Hybrid)
RR Donnelley —Wheeling, WV
- $18.22 - $25.53 an hour
- Overtime
- Hybrid work
- 5 years
- Writing skills
- Pass drug screening
- Disability insurance
- Health insurance
Quick Apply
8d
Program Assistant
Southwestern Community Action Council, Inc. —Wheeling, WV
- $14 an hour
- Email
- Background check
- Clean driving record
- Pass drug screening
- Paid holidays
- Health insurance
Quick Apply
3d
Administrative Assistant
Kalkreuth Roofing & Sheet Metal, Inc —Triadelphia, WV
- Mid-level
- Office
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
5d
Administrative Assistant
Carter Healthcare —Wheeling, WV
- Computer literacy
- Basic math
- English
Bookkeeper/Administrative Assistant
MPR Transloading & Energy Solutions —Bellaire, OH
- $35,000 - $50,000 a year
- Full-time
- Microsoft Excel
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
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Insurance Administrative Assistant
STEELE INSURANCE ASSOCIATES INC —Saint Clairsville, OH
- $34,000 - $40,000 a year
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
3d
Administrative Assistant
Americo Inc. —McMechen, WV
- $16 - $18 an hour
- Overtime
- Microsoft Outlook
- Writing skills
- Office
Quick Apply
Administrative & Events Assistant
St. Clairsville Area Chamber of Commerce —Saint Clairsville, OH
- $15 - $17 an hour
- Part-time
- Office
- In-person
- Entry level
- Flexible schedule
Quick Apply
11d
Administrative Assistant (part-time)
AlignHR, LLC —Wheeling, WV
- Part-time
- Inventory management
- Mid-level
- Office
Administrative Assistant
Penn State University —Washington County, PA
- $40,608 - $58,836 a year
- Online Application
- Hybrid work
- Background check
- Microsoft Outlook
- Mid-level
- Travel reimbursement
- Paid holidays
Administrative Assistant
THE VILLAGE NETWORK —Bethesda, OH
- $16.01 - $17.04 an hour
- Full-time
- Microsoft Excel
- Office
- Residential
- Paid holidays
- Paid time off
Quality Stars Program Coordinator
The Health Plan of West Virginia Inc —Wheeling, WV
- Full-time
- Bachelor's degree
- Experience equivalent to degree accepted
- Training & development
Quick Apply
Assistant Dental Office Manager
Aspen Dental —Triadelphia, WV
- $18 - $22 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
5d
Executive Assistant – Transportation & Fleet Operations
SPM Fleet Services, Inc —Richmond, OH
- From $15 an hour
- Full-time
- Clean driving record
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
4d
Administrative Assistant
Linx WV —Moundsville, WV
- $13.75 an hour
- Full-time
- Office
- Microsoft Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Client Support Assistant
Village Caregiving - Morgantown, WV —Moundsville, WV
- $13.50 - $16.50 an hour
- Full-time
- No experience needed
- Home Health
- Communication skills
- Paid training
- Health insurance
Quick Apply
6d
Office Assistant, Pain Management
Trinity Health System —Steubenville, OH
- Part-time
- Background check
- Hospital
- Medical office experience
Head Start Assistant Teacher/Family Support Specialist
Community Action Commission of Belmont County —Bellaire, OH
- From $13.32 an hour
- Full-time
- School experience
- Pass drug screening
- Math
- Health savings account
- Health insurance
Quick Apply
Medical Education Program Coordinator
Trinity Health System —Steubenville, OH
- Full-time
- Microsoft Excel
- Hospital
- Mid-level
Front Office Assistant Manager
Oglebay —Wheeling, WV
- $18 an hour
- Weekends as needed
- Mid-level
- Continuous improvement
- Mentoring
Quick Apply

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Executive Assistant (Hybrid)

RR Donnelley -
Wheeling, WV

Quick Apply

Job Details

Full-time
$18.22 - $25.53 an hour
8 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Adoption assistance
Work from home
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Customer relationship building
Client relationship development
Customer engagement
Customer relationship management

Full Job Description

Company Description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

The Executive Assistant provides a wide variety of executive level administrative support to high-level senior professionals within a firm, office and/or client, which may include tasks such as calendar and phone management, travel bookings, expense reports, and any additional administrative job tasks as assigned. The Executive Assistant will be a proven subject matter expert that will provide white glove executive support to assigned professionals.

Schedule: Monday-Friday 8:00 am - 5:00 pm

Hybrid with 3 days onsite in Wheeling per week.

(* denotes an “essential function”)

- Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)
- Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.
- Complex calendar and meeting coordination including ability to make decisions on behalf of supported professional
- Complex travel bookings including ability to accurately plan multi-leg international trips
- Communicate and/or respond in effective and professional manner on behalf of supported professional
- Utilize appropriate logs and/or tracking software for all administrative support work
- Ensure that job tickets are properly filled out before beginning work
- Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
- Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues
- Meet contracted deadlines for accepting, completing, and delivering all work
- Troubleshoot basic equipment problems
- Assist in developing training plans and process maps for the administrative operation
- Deliver training plans to a team of Admins
- Serve as a subject matter expert and resource for junior employees
- Interact with clients in person, over the phone, via video or electronically in a professional and knowledgeable manner
Prioritize workflow and efficiently multi-task
Performs Quality Assurance on own work and work of others
Answer telephone, emails, and place service calls when needed
Use equipment and supplies in a cost-efficient manner
Help to foster a proactive environment of continuous service enhancement and relationship building with the client
Adhere to Williams Lea policies in addition to client site policies

Working conditions

Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.
Ability to work overtime as needed.
Work is performed in a professional work environment and/or work from home setting.
Business casual and/or professional attire required.

Qualifications

Job qualifications

Associate degree or advanced degree preferred. Commensurate experience may be considered in lieu of education, based upon candidate’s overall employment history
5+ years’ experience supporting at the executive level in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (3) years or more. Formal education and/or training may be considered in lieu of experience
Excellent calendar management experience and skills, including the coordination of complex executive meetings
Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client
Familiar with other software programs for providing administrative support
Previous experience scheduling travel arrangement strongly preferred.
Previous experience providing administrative support at the executive level preferred
Ability to interact well with all levels of management
Able to be trusted with highly sensitive and confidential information and handle with professionalism and discretion
Strong attention to detail; able to work on multiple projects simultaneously with little to no errors
Must have excellent organizational skills
Must be able to meet deadlines and complete all projects in a timely manner and maintain professionalism and composure when working with immediate deadlines
Able to exercise good judgment to make decisions that conform to business needs and policy
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
Ability to effectively work independently with strong decision-making abilities with minimal supervision as well as the ability to work collaboratively as part of a team
Ability to work in a fast-paced, high volume environment with efficient and effective multi-tasking skills
Ability to communicate professionally both verbally and in writing
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
Must be self-motivated with a positive attitude while remaining flexible, proactive, resourceful and efficient
Proven customer service skills are required to create, maintain, and enhance customer relationships

Additional Information

The rate of pay for this role at the noted RRD location is $18.22-25.53hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

#WLWV

#LI-Hybrid

#LI-NH1

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Quick Apply

Refine Your Search

program assistant jobs in wheeling, wv

Executive Assistant (Hybrid)

Program Assistant

Administrative Assistant

Administrative Assistant

Bookkeeper/Administrative Assistant

Insurance Administrative Assistant

Administrative Assistant

Administrative & Events Assistant

Administrative Assistant (part-time)

Administrative Assistant

Administrative Assistant

Quality Stars Program Coordinator

Assistant Dental Office Manager

Executive Assistant – Transportation & Fleet Operations

Administrative Assistant

Client Support Assistant

Office Assistant, Pain Management

Head Start Assistant Teacher/Family Support Specialist

Medical Education Program Coordinator

Front Office Assistant Manager

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