Top 699 Administrative assistant Jobs in Wheeling Il

Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
Executive Assistant
University of Saint Mary of the Lake —Mundelein, IL
- $55,000 - $75,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Customer service
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant/Bookkeeper
SamiCapital.co —South Barrington, IL
- $19 - $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Receptionist
Deer Park Village Senior Living —Deer Park, IL
- $16 - $17 an hour
- Day shift
- 18 years or older
- Computer literacy
- Typing
- AD&D insurance
- Health insurance
Childcare Administrative Support
The Learning Tree —Elgin, IL
- $22 - $25 an hour
- Full-time
- Mid-level
- Marketing
- Health insurance
- Dental insurance
Quick Apply
Production Clerk
Handi-foil Corp —Antioch, IL
- $18 - $20 an hour
- Urgently hiring
- Background check
- Spanish
- Microsoft Excel
- Health savings account
- Health insurance
Quick Apply
12d
Administrative & Accounting Coordinator
PASONA N A, INC. —Wheeling, IL
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
Commercial Loan Assistant
ITASCA BANK & TRUST Company —Itasca, IL
- $22.00 - $43.75 an hour
- Weekends as needed
- Microsoft Outlook
- Word processing
- Mid-level
Administrative Assistant - Construction Office
Osman Construction Corporation —Rolling Meadows, IL
- $45,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
1d
HR Assistant/Coordinator
Beacon Hill Staffing Group —Chicago, IL
- $60,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Dental insurance
- Vision insurance
Quick Apply
5d
Receptionist
Lake Barrington Senior Living —Lake Barrington, IL
- $17.50 an hour
- Part-time
- 18 years or older
- Computer literacy
- Typing
- AD&D insurance
- Health insurance
Administrative Assistant
MSM Solutions Inc —Elmhurst, IL
- $35,000 - $50,000 a year
- Full-time
- Bilingual
- Spanish
- Microsoft Excel
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant (Front Office)
Ida Crown Jewish Academy —Skokie, IL
- $35,000 - $40,000 a year
- Full-time
- School experience
- Microsoft Outlook
- High school diploma or GED
- Dental insurance
- Paid time off
Quick Apply
4d
Bilingual HR Assistant
LHH US —Bellwood, IL
- $24 - $26 an hour
- Monday to Friday
- Mid-level
- Military encouraged
- Fair chance
- Commuter assistance
- Paid holidays
Quick Apply
Part Time Music School Administrator-Schaumburg, IL
Ensemble Performing Arts —Schaumburg, IL
- $15 - $18 an hour
- Part-time
- Fair chance
- Visual & Performing Arts
- School
- 401(k) matching
Quick Apply
Administrative Assistant
JSMM INC —Deerfield, IL
- $30 an hour
- Full-time
- Construction site
- 5 years
- Office
- Health insurance
- Paid time off
Quick Apply
1d
Orthodontic Assistant (Algonquin)
Orthodontic Experts LTD —Algonquin, IL
- $20 - $24 an hour
- Full-time
- High school diploma or GED
- 1 year
- Communication skills
- Travel reimbursement
- Paid training
Quick Apply
ADMIN ASSISTANT.FT. Exp & Spanish Preferred. $20-25 /Hr. DOE
Confidential —Saint Charles, IL
- $19 - $25 an hour
- Overtime
- Background check
- Spanish
- Dental office
- Dental insurance
- 401(k)
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Illinois
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
- Health insurance
Concierge
Belmont Village Geneva Road —Carol Stream, IL
- $17 an hour
- Part-time
- English
- Administrative experience
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
12d

I want to receive the latest job alert for administrative assistant in wheeling il

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near wheeling il

Administrative Assistant jobs in Rolling Meadows, IL

Receptionist jobs in Lake Barrington, IL

Administrative Assistant jobs in Elgin, IL

Executive Assistant jobs in Mundelein, IL

Administrative Assistant jobs in Elmhurst, IL

Orthodontic Assistant jobs in Algonquin, IL

School Principal jobs in Schaumburg, IL

Human Resources Coordinator jobs in Chicago, IL

Administrative Assistant jobs in Saint Charles, IL

Administrative Assistant jobs in Deerfield, IL

Concierge Medical jobs in Washington, DC

Concierge jobs in Atlanta, GA

Senior Concierge jobs in Atlanta, GA

Concierge Medicine jobs in Fort Lauderdale, FL

Concierge Nurse jobs in Dallas Fort Worth, TX

Concierge Nurse jobs in Murrieta, CA

Accounting Coordinator jobs in Cedar Rapids, IA

Sports Accounting jobs in Boston, MA

Event Coordinator jobs in New York, NY

Project Coordinator jobs in Mckinney, TX

Coordinator, Administrative Services

Mizkan America -
Schaumburg, IL

Apply Now

Job Details

Full-time
$27.50 - $38.46 an hour

Benefits

Profit sharing
Wellness program
Paid parental leave
Disability insurance
Health insurance
Dental insurance
401(k)
Parental leave
Vision insurance

Qualifications

Access control systems
Office supply management
Practicing in a sourcing or procurement role
Visitor query response
Computer operation
Mail metering
Confidential information handling
Office activity coordination
Maintaining an organized workspace
Shipping coordination
Phone communication
Inventory management
Operations coordination
Copy machines
Greeting customers
Executive administrative support
Mail distribution
Purchase order management
Mid-level
Phone call screening
Invoice payment processing
Mail management
Facilities maintenance customer service
Telephone systems
Mail processing
Productivity software
Managing executive calendars
Clean workspace maintenance
Cross-functional collaboration
Associate's degree

Full Job Description

About Mizkan America, Inc.

Based in our Corporate Headquarters in Schaumburg, IL, Mizkan America is a subsidiary of the Mizkan Group, a global, family-owned company that has been Bringing Flavor to Life™ for over 220 years. As one of the leading makers of vinegars, condiments, and sauces in the United States, Mizkan America maintains 12 manufacturing facilities that serve the retail, foodservice, specialty-Asian and food-ingredient trade channels. We are committed to following our two core principles: continuously challenging the status quo and delivering only the finest products for our customers. Our leadership seeks out, embraces, and implements ideas for improvement from all of its employees. Transparency and accountability are two key factors that drive our company’s overall management approach.

We are looking for people who are seeking to deliver their best so that we can deliver ours. Above all, we’re dedicated to maximizing the potential of our greatest assets—our team members. That’s reflected in our ongoing commitment to recruit, develop, reward, and retain our talented, multicultural workforce. Join the Mizkan family and be a part of sales strategies for our iconic brands!

What You'll Do

The Administrative Services Coordinator is responsible for ensuring the smooth day-to-day operation of the corporate office while providing administrative support for company needs. This role serves as the first point of contact for visitors, supports leadership administrative needs, and manages key processes such as purchase orders, document coordination, and mail distribution.

This position requires onsite work five (5) days per week and plays a critical role in maintaining daily office operations, including physical mail and package management, as well as coordination of building-related requests and communications.

Essential Functions:

Regular, predictable, in-person attendance Monday – Friday is an essential function of this position.
This list is intended to describe the general nature and level of work performed. This is not an exhaustive list of all responsibilities required for this role.
Serve as the primary point of contact at the front desk, greeting visitors and directing them appropriately
Support resolution of facility or equipment issues by coordinating with internal teams or external vendors
Submit and track building work orders and maintenance requests; communicate status updates to employees and leadership as needed
Answer, screen, and route incoming phone calls not handled by the automated system
Manage visitor access, employee badges, and the digital visitor management system
Receive, sort, and distribute mail and packages; coordinate all incoming and outgoing shipments
Maintain a clean, organized, and professional front office, mailroom, and kitchen areas
Monitor and maintain office and kitchen supply inventory, including ordering, stocking, and invoice verification
Coordinate building notifications (e.g., maintenance alerts, service disruptions, safety notices) and ensure timely employee communications
Support onsite meetings and events
Provide administrative support to the leadership team as needed, primarily in, but not limited to, the legal department
Assist with calendar coordination and meeting logistics
Perform execute administrative tasks such as document preparation and scheduling
Prepare reports and business documents
Create and manage the purchase order (PO) process
Track invoices and partner with Finance for payment processing
Regular, predictable, in-person attendance Monday – Friday is an essential function of this position
This list is intended to describe the general nature and level of work performed. This is not an exhaustive list of all responsibilities required for this role

What You Bring - Skills/Competencies

Reliable, selfâ€‘motivated, and highly organized with strong attention to detail
Demonstrated learning agility and willingness to take on new responsibilities
Strong written and verbal communication skills, with the ability to interact professionally with employees, leadership, vendors, and visitors
Excellent customer service and interpersonal skills
Ability to multitask and work effectively in an environment with frequent interruptions
Proven ability to handle confidential information with discretion and professionalism
Proficiency in Microsoft Office Suite.

Education/Experience/Qualifications/Certifications

Associate’s degree preferred

Physical Requirements and Work Conditions

This position is performed primarily in a professional office environment
Prolonged periods of sitting while working at a computer and performing administrative tasks
Frequent use of hands and fingers for typing, handling paperwork, and operating standard office equipment
Ability to view computer screens and printed materials for extended periods with a high level of accuracy
Daily standing, walking, bending, reaching, and moving throughout the office, mailroom, and kitchen areas
Ability to lift and move packages and supplies weighing up to 25 pounds

Compensation & Benefits

This position offers an hourly rate of $27.50 to $38.46 , with an annualized salary equivalent of $57,200 to $80,000 , based on a full-time schedule.
This is a non-exempt position
- Note: Compensation is based on several factors and may vary based on market location, job-related knowledge, skills, and experience
This role is eligible for a Short-Term Incentive Bonus

Work Schedule & Location

This is an in-person position based in Schaumburg, IL.

Mizkan America, Inc. is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other protected characteristic under applicable federal, state, or local law.

#LI-SM1

Apply Now

Refine Your Search

administrative assistant jobs in wheeling il

Coordinator, Administrative Services

Executive Assistant

Administrative Assistant/Bookkeeper

Receptionist

Childcare Administrative Support

Production Clerk

Administrative & Accounting Coordinator

Commercial Loan Assistant

Administrative Assistant - Construction Office

HR Assistant/Coordinator

Receptionist

Administrative Assistant

Administrative Assistant (Front Office)

Bilingual HR Assistant

Part Time Music School Administrator-Schaumburg, IL

Administrative Assistant

Orthodontic Assistant (Algonquin)

ADMIN ASSISTANT.FT. Exp & Spanish Preferred. $20-25 /Hr. DOE

Military Service - U.S. Air National Guard, Administration

Concierge

I want to receive the latest job alert for administrative assistant in wheeling il

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected