Top 25 Receptionist/mail coordinator Jobs in White Plains, Ny

Receptionist/Mail Coordinator
ISS —Stamford, CT
- $26 an hour
- Full-time
- Computer literacy
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Referral Coordinator/Receptionist - Infectious Disease Stamford
Stamford Health —Stamford, CT
- Full-time
- Microsoft Word
- English
- Administrative experience
- Free parking
- Health insurance
Quick Apply
8d
Luxury Boutique Front Desk Receptionist and Office Coordinator
Avi & Co. —New York, NY
- $50,000 - $60,000 a year
- 8 hour shift
- Mid-level
- Office
- Data entry
- Paid holidays
- Health insurance
Quick Apply
Medical Office Receptionist
LifeStance Health —New York, NY
- From $24.50 an hour
- Full-time
- HIPAA
- High school diploma or GED
- In-person
- Paid parental leave
- AD&D insurance
Quick Apply
6d
Facilities Coordinator and Receptionist
CANCER CARE INC —New York, NY
- $50,000 - $52,500 a year
- Full-time
- Ability to walk for extended periods
- Mid-level
- Office
Quick Apply
Corporate Receptionist
HHM Hotels (NYC Corporate) —New York, NY
- $23 - $25 an hour
- Extended hours
- Microsoft Outlook
- Word processing
- Mid-level
13d
Dental Office Receptionist
Affinity Dental Management —Bronx, NY
- $18 - $20 an hour
- Full-time
- Background check
- Dental office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Tax Office Coordinator / Administrative Manager
HYMES BARRERA & KIM CPA, LLP —Bronxville, NY
- $25 - $30 an hour
- Extended hours
- Microsoft Outlook
- Mid-level
- Office
- Paid time off
- Opportunities for advancement
Quick Apply
Experienced Front Desk Receptionist Women's Care Medical Office
HSMF Women's Care —Lake Success, NY
- $21 an hour
- Full-time
- Ob/Gyn
- Entry level
- 401(k)
- Paid time off
Quick Apply
Medical Receptionist Floater - Queens
Ent and Allergy Associates, LLP —Forest Hills, NY
- $21 an hour
- Full-time
- Surgery
- Clinic
- Travel
- Disability insurance
- Health insurance
Receptionist - Per Diem (PRN), 3PM-11PM
Kessler Institute for Rehabilitation - Kessler North (Saddlebrook) —Saddle Brook, NJ
- $19 an hour
- Weekends as needed
- Hospital
- High school diploma or GED
- Rehabilitation center
- 401(k) matching
- Opportunities for advancement
Orthodontic Treatment Coordinator / Receptionist
Park Ridge Orthodontics —Park Ridge, NJ
- From $20 an hour
- Full-time
- Background check
- Hospitality
- Dental office
- Paid training
- Paid holidays
Quick Apply
Medical Office Receptionist
BEHAVIORAL HEALTH PRACTICE SERVICES LLC. —Carmel, NY
- From $22 an hour
- Full-time
- HIPAA
- High school diploma or GED
- In-person
- Paid parental leave
- AD&D insurance
Quick Apply
Eligibility Service Coordinator (Bilingual Required)
Savista, LLC —Hackensack, NJ
- $18 - $22 an hour
- Full-time
- Acute care
- Spanish
- Hospital
- Health savings account
- Paid holidays
Quick Apply
Dental Treatment Coordinator / Assistant Office Manager
Nuva Smile —Ridgefield Park, NJ
- From $20 an hour
- Full-time
- Spanish
- Dental office
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
11h

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Orthodontic Receptionist / Scheduling Coordinator
The Smile Shoppe at Dublin Orthodontics —Dublin, OH
This would include, but is not limited to cheerfully answering the phones for multiple offices, greeting patients/parents when they come in for appointments,…
$20.00 - $27.50 an hour
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Patient Access Coordinator
Hanger, Inc. —Columbus, OH
Must have, or be eligible to obtain, a valid driver’s license and driving record within the standards outlined within Hanger’s Motor Vehicle Safety Policy and…
5d

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receptionist/mail coordinator jobs near white plains, ny

Receptionist/Mail Coordinator

ISS -
Stamford, CT

Quick Apply

Job Details

Full-time
$26 an hour

Benefits

Disability insurance
Health insurance
Dental insurance

Qualifications

Vendor relationship building
High school diploma or GED

Full Job Description

Receptionist/Mail Coordinator

Hourly Wage

ISS offers full-time employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program based on employment status. The hourly pay range for this position is $26.00 per hour - $26.00 per hour per hour.

Work Hours

The work hours for this position are Mon-Fri, 8:00 am - 4:30 pm.

Key Purpose

This role serves as the first point of contact for all visitors and colleagues, creating a welcoming, professional, and seamless front-of-house experience. From the moment someone enters the building, this position sets the tone through presence, service, and attention to detail.

In addition to delivering an exceptional guest experience, this role supports essential site operations through coordination of mailroom, shipping/receiving, and courier services. These responsibilities are carried out with the same level of care, organization, and accountability that defines the front desk experience.

Success in this role means maintaining a strong, visible lobby presence while ensuring reliable and efficient operational support behind the scenes.

Success Criteria

Consistently delivers a welcoming, polished, and professional guest experience
Maintains strong situational awareness and ownership of the lobby environment
Effectively balances front desk responsibilities with mailroom and operational tasks
Demonstrates reliability, accountability, and attention to detail
Communicates clearly and builds trust with colleagues, leaders, and visitors
Adapts to changing needs while maintaining a high standard of service

Key Areas of Collaboration and Influence

Partner with the Workplace Experience Manager, Facilities Manager, and other account leadership to support daily operations
Communicate effectively across the business unit to ensure alignment and information sharing
Collaborate with team members to deliver a consistent and high-quality experience
Support cross-functional teams as needed to meet site and customer needs

Ideal Candidate Experience

Experience

High School Diploma required; Associate’s or Bachelor’s degree preferred
2+ years in a front-facing customer service, reception, or hospitality role
Experience in a corporate or professional services environment preferred
Exposure to mailroom, shipping/receiving, or logistics support is a plus

Skills & Capabilities

Strong interpersonal presence with the ability to engage confidently at all levels, including executives
Highly organized with the ability to manage multiple priorities
Calm, professional, and solutions-oriented in high-pressure or high-traffic situations
Proficient in Microsoft Office and basic administrative systems

Mindset

Customer service-oriented with a focus on creating positive and memorable experiences
Reliable, accountable, and proactive in approach
Team-oriented with a willingness to step in and support where needed

Key Accountabilities

Guest Experience & Front Desk Ownership

Welcome, greet, and direct visitors with professionalism and warmth
Anticipate guest needs and create a seamless arrival experience
Manage visitor access, badging, and security protocols
Maintain a polished, organized, and professional lobby environment
Serve as a knowledgeable resource for employees, guests, and executives
Handle incoming calls and inquiries with confidence and clarity

Mailroom & Site Operations Support

Receive, log, sort, and distribute mail and packages
Coordinate shipping (including international) and courier services
Maintain tracking systems and ensure accurate documentation
Support loading dock organization and safety standards
Assist with inventory and supply coordination
Build effective working relationships with delivery vendors

Physical Demands & Work Environment

Ability to sit or stand for extended periods throughout the workday
Ability to work under pressure and meet time-sensitive deadlines during peak periods
Ability to remain on feet for up to 8 hours per day, excluding breaks
Ability to lift up to 50 lbs. as needed
Maintain a professional appearance in line with dress code standards

HSEQ Compliance: All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment. This includes following safety protocols, maintaining environmental responsibility, and upholding quality standards in all tasks. Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns.

To Executive Search Firms and Staffing Agencies: ISS Facility Services / Guckenheimer does not accept unsolicited resumes from agencies. All unsolicited resumes will be considered ISS Facility Services / Guckenheimer property, and ISS Facility Services / Guckenheimer will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting the ISS Facility Services / Guckenheimer Human Resources Talent Acquisition Department.

As a global organization, ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and to positively influence the market wherever we operate.

Quick Apply

Refine Your Search

receptionist/mail coordinator jobs in white plains, ny

Receptionist/Mail Coordinator

Referral Coordinator/Receptionist - Infectious Disease Stamford

Luxury Boutique Front Desk Receptionist and Office Coordinator

Medical Office Receptionist

Facilities Coordinator and Receptionist

Corporate Receptionist

Dental Office Receptionist

Tax Office Coordinator / Administrative Manager

Experienced Front Desk Receptionist Women's Care Medical Office

Medical Receptionist Floater - Queens

Receptionist - Per Diem (PRN), 3PM-11PM

Orthodontic Treatment Coordinator / Receptionist

Medical Office Receptionist

Eligibility Service Coordinator (Bilingual Required)

Dental Treatment Coordinator / Assistant Office Manager

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