Top 40 Director of administration Jobs in White Plains Ny

Executive Assistant to the Head of School
HACKLEY SCHOOL —Tarrytown, NY
- $82,500 - $95,000 a year
- Full-time
- Bachelor's degree
- Organizational skills
- Senior level
- Health savings account
- AD&D insurance
Deputy Director of Athletics for Administration/SWA
Long Island University —Brookville, NY
- $120,001 - $125,000 a year
- Weekends as needed
- 5 years
- Master's degree
- University
Executive Assistant to the Head of Business Excellence and Head of Quality Lab-Solutions
Siemens Healthineers —Tarrytown, NY
- $74,970 - $103,081 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Disability insurance
- Health insurance
Assistant Director, Bureau of Budget Administration
Agency DEPT OF HEALTH/MENTAL HYGIENE —Queens, NY
- $65,091 - $104,135 a year
- Full-time
- Microsoft Excel
- CPA
- Mid-level
- Wellness program
- Health insurance
Director of Business Services / Business Office Manager
Artis Senior Living of Somers —Yorktown Heights, NY
- From $37 an hour
- Administrative experience
- High school diploma or GED
- Older adults
Quick Apply
Senior Director, Contracts and Administration
New York State Housing Finance Agency —New York, NY
- $137,000 a year
- Full-time
- Writing skills
- Office
- Bachelor's degree
- Paid parental leave
- Health insurance
Quick Apply
Director of Finance and Administration
DEPT OF DESIGN & CONSTRUCTION —Queens, NY
- $83,718 - $143,542 a year
- Full-time
- 18 years or older
- Data analysis skills
- Office
- Loan forgiveness
ASSISTANT DIRECTOR ADMINISTRATIVE
Montefiore Einstein —Bronx, NY
- $112,000 - $140,000 a year
- Full-time
- Microsoft Excel
- 5 years
- HIPAA
Administrative Relationship Manager Assistant Director - NYC
EY —New York, NY
- $91,900 - $195,200 a year
- Mid-level
- Microsoft Office
- 8 years
- Paid holidays
- Health insurance
Administrative & Office Director
Mensana Center —Cortlandt Manor, NY
- $90,000 - $110,000 a year
- Weekends as needed
- HIPAA
- Residential
- Administrative experience
- Paid time off
Quick Apply
Director, Horizon Administration
ADMIN FOR CHILDREN'S SVCS —Bronx, NY
- $66,067 - $216,270 a year
- Overtime
- Administrative experience
- Experience working with children
- Continuous improvement
- Health insurance
- Loan forgiveness
Director of Finance & Administration
Research Foundation of The City University of New York —New York, NY
- $100,000 - $105,407 a year
- Full-time
- Customer service
- Finance
- 8 years
Assistant Director, Academic Operations & Program Administration
Columbia University —New York, NY
- $85,000 - $105,000 a year
- Full-time
- School experience
- Office
- Master's degree
Administrative Director
Wyckoff Heights Medical Center-WHN —Middle Village, NY
- $112,000 a year
- Overtime
- Spanish
- Hospital
- 3 years
Director of Front Office
Marriott International, Inc —New York, NY
- $119,000 - $152,000 a year
- Full-time
- High school diploma or GED
- Mentoring
- Recruiting
Manager/Associate Director of Salesforce Administration & Business Intelligence
Zeta Charter Schools —New York, NY
- $90,000 - $125,000 a year
- Hybrid work
- Office
- SQL
- Analysis skills
- 403(b) matching
- Health insurance
DIRECTOR OF ADMINISTRATION AND COMPUTER TRAINING
LAW DEPARTMENT —Manhattan, NY
- $68,214 - $201,607 a year
- Full-time
- 18 years or older
- Computer science
- Computer Science
- Loan forgiveness
10d
Administrative Director
Wyckoff Heights Medical Center —Middle Village, NY
- $112,000 a year
- Overtime
- Spanish
- Hospital
- 3 years
Director of Administrative and Operational Analytics
Agency DEPT OF DESIGN & CONSTRUCTION —Queens, NY
- $75,443 - $153,210 a year
- Full-time
- Office
- SQL
- Analysis skills
- Loan forgiveness
ASSISTANT EXECUTIVE DIRECTOR RESIDENTIAL SERVICES (IDD)
The Arc Westchester —Hawthorne, NY
- $140,000 - $150,000 a year
- Full-time
- 5 years
- Writing skills
- Residential
Quick Apply

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Executive Assistant to the Head of School

HACKLEY SCHOOL -
Tarrytown, NY

Apply Now

Job Details

Full-time
$82,500 - $95,000 a year

Benefits

Health savings account
AD&D insurance
Disability insurance
Health insurance
Dental insurance
Vision insurance
Life insurance

Qualifications

Confidential information handling
Technical Proficiency

Full Job Description

Summary of Responsibilities

The Executive Assistant to the Head of School provides critical administrative support to the Head of School and Board of Trustees through leveraging institutional resources and systems to ensure that the Head and Board can operate effectively and efficiently in their leadership roles. The Executive Assistant must develop strong, trusting relationships with community members, while also cultivating an appreciation for and understanding of Hackley’s unique culture. By learning about all facets of school and Board operations, the Executive Assistant to the Head of School can carry out and anticipate responsibilities. The Executive Assistant is a key partner for the Head of School to ensure that the Head’s time is spent productively working with and on behalf of students, employees, and the institution. To that end, the Executive Assistant must successfully utilize a range of technology platforms in use at Hackley. Based on the nature of the work and the office, the Executive Assistant is entrusted with confidential and sensitive information, requiring discretion and sound judgment as integral characteristics to the role.

Reporting Structure

The Executive Assistant to the Head of School reports directly to the Head of School.

Specific Responsibilities

Support the Head of School in all operational areas, and, as requested by the Head of School, lend administrative support to members of Senior Administrative Team to ensure the continued smooth operation of the school
Serve as a critical conduit of information to and from the Head of School and trustees, alumnae, faculty, staff, parents, and students
Manage the Head of School’s calendar by prioritizing an active, dynamic schedule of appointments with good judgment and discretion
- Prepare documents for meetings
- Keep the Head of School on schedule throughout the day
Support the Head of School’s work with the Board of Trustees, including:
- Maintain an accurate directory of addresses and committee assignments
- Support new trustee onboarding
- Assemble board materials and oversee all aspects of the Board portal
- Take meeting minutes for all Board of Trustee meetings
- Support management of trustee documents (e.g. conflict of interest, confidentiality agreement)
- Communicate proactively with Trustees on a range of Board items and logistics
Track, maintain, and reconcile credit card and budget reports
Lead preparations for numerous school-wide ceremonies, such as Commencement, Cum Laude Society induction, and Class Day:
- Manage timely creation, proofing, and printing of invitations and programs
- Ensure all event details are planned out and communicated well in advance
- Arrange for all awards and certificates to be handed out
Coordinate travel, hotel, and conference registrations for numerous areas of school life, including:
- Any professional travel for the Head of School
- Professional development for faculty and staff in coordination with the Director of Academic Affairs
- Any travel and lodging details for prospective employees or guest speakers
Serve as a welcoming and effective representative of the Head of School’s office
Contribute to the School’s yearly calendar building process, playing a key role in understanding the broad K-12 rhythm and identifying solutions to anticipated conflicts
Perform other duties as assigned by the Head of School

Minimum Requirements and Competencies

Appreciation for and commitment to Hackley’s mission and values
Bachelor’s degree and prior experience as an administrative assistant preferred
Strong technological skills - both knowledge of current platforms used and the ability to learn new systems
Demonstrated ability to maintain confidentiality for all relevant matters
Strong written and oral communications skills
Excellent organizational skills with a keen eye for detail
Flexible, responsible, and resourceful, with strong time-management skills
Ability to work independently and creatively within established guidelines
Maintain a proactive approach to anticipating the needs of the Head of School
Collaborate with colleagues and constituencies from across the school community
Ability to prioritize competing responsibilities to meet deadlines
Demonstrated ability as a self-starter with ability to manage multiple projects simultaneously
Professional demeanor, sense of humor, and positive attitude
Ability to occasionally work outside of the workday or work week for board meetings and special programs and event

Salary and Benefits

The salary range for this position is $82,500-$95,000 depending on experience.

Hackley School offers a comprehensive benefits package, which includes a medical, dental and vision package; sick and vacation time; life insurance, AD&D and long-term disability insurance; flexible spending or health savings account; tuition remission; and the possibility of on-campus housing.

About Hackley School

Hackley School is a nonsectarian coeducational K-12 independent school located in Tarrytown, NY. Hackley’s mission challenges its community to grow in character, scholarship, and accomplishment, to offer unreserved effort, and to learn from the varying perspectives and backgrounds in our community and the world.

Founded as a boarding school in 1899, Hackley enrolls approximately 855 students, including about 30 five-day boarding students in grades 9-12. Students experience joy in the classroom and make life-long connections with each other and with our dedicated faculty, 40% of whom reside on campus. Robust extracurricular programming on our 285-acre campus creates unique opportunities for each student to learn and grow beyond the boundaries of the school day. Hackley graduates have the knowledge and confidence to pursue their passions and the drive to make a difference.

Hackley’s four core values are Enter Here to Be and Find a Friend, United We Help One Another, Character Above Intellect, and Go Forth and Spread Beauty and Light.

Learn more about Hackley at www.hackleyschool.org.

Apply Now

Refine Your Search

director of administration jobs in white plains ny

Executive Assistant to the Head of School

Deputy Director of Athletics for Administration/SWA

Executive Assistant to the Head of Business Excellence and Head of Quality Lab-Solutions

Assistant Director, Bureau of Budget Administration

Director of Business Services / Business Office Manager

Senior Director, Contracts and Administration

Director of Finance and Administration

ASSISTANT DIRECTOR ADMINISTRATIVE

Administrative Relationship Manager Assistant Director - NYC

Administrative & Office Director

Director, Horizon Administration

Director of Finance & Administration

Assistant Director, Academic Operations & Program Administration

Administrative Director

Director of Front Office

Manager/Associate Director of Salesforce Administration & Business Intelligence

DIRECTOR OF ADMINISTRATION AND COMPUTER TRAINING

Administrative Director

Director of Administrative and Operational Analytics

ASSISTANT EXECUTIVE DIRECTOR RESIDENTIAL SERVICES (IDD)

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