Top 484 Office coordinator Jobs in Whitestone, Ny

Office Assistant / Personal & Business Coordinator
Sun Management LLC —Greenvale, NY
- $30 an hour
- Part-time
- Background check
- Spanish
- Inventory management
- Flexible schedule
Quick Apply
1d
Office Coordinator at Midtown Investment Firm
BCL Search —New York, NY
- $65,000 - $80,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid time off
Quick Apply
Front Office Coordinator | Queens, NY
United Dental Corporation —Flushing, NY
- $47,000 - $60,000 a year
- Full-time
- Bilingual
- Dental office
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
4d
Office Manager / People Ops Coordinator (Part-Time)
NewtonX —New York, NY
- Up to $30 an hour
- Part-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
Quick Apply
8d
Office Coordinator
Catholic Health —Roslyn, NY
- $28.07 - $35.09 an hour
- Mid-level
- High school diploma or GED
- Medical terminology
- Health insurance
- Tuition reimbursement
Receptionist/Office Coordinator
Polsinelli —New York, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- 3 years
- Free parking
- AD&D insurance
11d
Administrative Coordinator
HEARTSHARE HUMAN SERVICES OF NEW YORK —Brooklyn, NY
- $85,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
7d
Office Coordinator
Enterprise Community Partners, Inc. —New York, NY
- $28.37 - $32.31 an hour
- Weekends as needed
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Office Manager / Administrative Coordinator
The Learning Experience - Brooklyn, NY - Greenpoint —Brooklyn, NY
- $18 - $45 an hour
- Full-time
- School experience
- Google Workspace
- Medical office experience
- Paid holidays
- Health insurance
Quick Apply
Office Coordinator, NYC
Ramp —New York, NY
- $80,000 - $110,000 a year
- Full-time
- Spanish
- Mid-level
- Office
- Travel reimbursement
- AD&D insurance
10h
Office Coordinator | Receptionist
Man Group —New York, NY
- $70,000 - $85,000 a year
- Microsoft Outlook
- Computer literacy
- Office
- Disability insurance
- Health insurance
Quick Apply
Patient Care Coordinator & Office Administrator
Brain Resource Center —New York, NY
- $22 - $28 an hour
- Part-time
- Private practice
- US work authorization
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
4h
Office Coordinator
On Board Experiential —New York, NY
- $25 - $35 an hour
- Part-time
- Hybrid work
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Office Coordinator
Bryan Cave Leighton Paisner LLP —New York, NY
- $72,000 - $85,000 a year
- Overtime
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Front Desk Coordinator
Stay Well Health & Wellness —Queens, NY
- $18 - $22 an hour
- Part-time
- Spanish
- Computer literacy
- No experience needed
- Paid training
Quick Apply
1d
Front Desk Coordinator
NovaStem Hair Restoration —Garden City, NY
- $25 an hour
- Full-time
- Google Workspace
- Clinic
- Data entry
- Paid training
- Employee discount
Quick Apply
6d
Administrative Coordinator - Supportive Housing
Urban Resource Institute —New York, NY
- $65,000 - $70,000 a year
- Weekends as needed
- Mid-level
- Office
- Residential
Office Services Coordinator
MME Worldwide Inc —Farmingdale, NY
- $30 - $35 an hour
- Full-time
- Inventory management
- Mid-level
- Office
Quick Apply
3d
Administrative Coordinator - Mineola
NYU Langone Health —Mineola, NY
- $66,300.00 - $69,451.20 a year
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Wellness program
13d
Administrative Coordinator, Department of Surgery - Mineola
NYU Langone Health —Mineola, NY
- $66,300 - $73,458 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Surgery
- Wellness program
4d

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Office Assistant / Personal & Business Coordinator

Sun Management LLC
Greenvale, NY

Quick Apply

Job Details

Part-time
$30 an hour
1 day ago

Benefits

Flexible schedule

Qualifications

Mandarin
Spanish
Correspondence management
Office activity coordination
Inventory management
Expense management
Operations coordination
Vendor coordination
Client file management
Household management
Executive administrative support
Legal document sorting and filing
Financial records management
Task prioritization
Calendar management
Office supply ordering
Errand assistance
Organizational skills
Office management
Property management
Entry level
File organization
Bill payment support

Full Job Description

We're looking for a highly organized, detail-oriented Office Assistant to support a busy real estate investor and hotel operator with both business and personal affairs. This is a varied, hands-on role for someone who genuinely enjoys bringing order to a full plate. No two days will look exactly alike, and that's the appeal.

You'll help manage paperwork and filing across a portfolio of properties and a small hospitality business, while also supporting personal matters, including checking in with my parents and coordinating with their care manager as needed. (Day-to-day medical management, medications, and pharmacy coordination are handled by a separate care team; this role is more about staying connected and being a helpful point of contact.)

The role also touches the day-to-day operating side of the business: coordinating with hotel staff, the property management office, and attorneys; paying bills; ordering supplies and inventory; and handling whatever else comes up in a given week. This is a role that grows and shifts, you should be comfortable with a job description that isn't fixed in stone.

This role suits someone who is calm under a full workload, comfortable switching between tasks, and takes real satisfaction in keeping things and people well taken care of.

What You'll Do

Organize, file, and maintain business and personal paperwork (contracts, invoices, correspondence, records)
Track and manage business and personal calendars
Coordinate with hotel employees, the property management office, and attorneys on various matters
Check in with my parents and coordinate with their care manager as needed
Pay bills and help track expenses across properties and household
Order inventory and supplies as needed
Assist with light administrative tasks across property management and hotel operations (vendor follow-ups, document prep, correspondence)
Help prioritize and track an ever-changing to-do list across multiple areas of responsibility
Run occasional errands or coordinate with outside vendors/providers as needed
Bring structure and systems to a busy, multi-hat household and business operation
Take on new or unexpected tasks as they come up. This role has range, and flexibility matters more than a fixed job description

What We're Looking For

Exceptionally organized and detail-oriented, nothing falls through the cracks
Self-motivated and comfortable working independently once given direction
Patient, thorough, and caring in how you approach both tasks and people
Flexible and able to shift between very different types of tasks in the same day
Strong follow-through and reliability
Comfortable with technology (email, calendars, filing systems); willingness to learn new tools (including AI-assisted organization) is a plus
Prior experience in an administrative, executive assistant, or office management capacity is helpful but not required
High-functioning, dependable, and trustworthy, this role involves access to personal and business matters
Mandarin Chinese and/or Spanish language skills preferred, not required

A Note on Fit

We're especially open to candidates who've had full careers and are looking for meaningful, flexible work rather than a return to a demanding 9 to 5, but we welcome applicants of any background who bring the qualities above.

Pay: $30.00 per hour

Benefits:

Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in whitestone, ny

Office Assistant / Personal & Business Coordinator

Office Coordinator at Midtown Investment Firm

Front Office Coordinator | Queens, NY

Office Manager / People Ops Coordinator (Part-Time)

Office Coordinator

Receptionist/Office Coordinator

Administrative Coordinator

Office Coordinator

Office Manager / Administrative Coordinator

Office Coordinator, NYC

Office Coordinator | Receptionist

Patient Care Coordinator & Office Administrator

Office Coordinator

Office Coordinator

Front Desk Coordinator

Front Desk Coordinator

Administrative Coordinator - Supportive Housing

Office Services Coordinator

Administrative Coordinator - Mineola

Administrative Coordinator, Department of Surgery - Mineola

I want to receive the latest job alert for office coordinator in whitestone, ny

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