Top 58 Admin program assistant Jobs in Williamsburg, Va

Executive Administrative Assistant, Finance & Administration
National Center for State Courts —Williamsburg, VA
- $68,640 - $85,800 a year
- Full-time
- Remote
- Research
- Mid-level
- Office
- Paid training
- Paid holidays
7d
Administrative Assistant
TIDEWATER PHYSICIANS MULTISPECIALTY GROUP P C —Williamsburg, VA
- Full-time
- Microsoft Excel
- Ability to walk for extended periods
- Computer literacy
Bookkeeping & Administrative Assistant
Applied Electronics & Truss —Newport News, VA
- $22 - $28 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- QuickBooks
- Health savings account
- Disability insurance
Quick Apply
2d
Administrative Assistant - PRN
Colonial Behavioral Health —Williamsburg, VA
- $18.25 an hour
- PRN
- HIPAA
- Office
- High school diploma or GED
2d
Administrative Program Assistant I/II
073-Gloucester Dept Of Social Services —Gloucester County, VA
- $37,918 - $55,744 a year
- Full-time
- Computer Science
- Word processing
- Writing skills
8d
ADMINISTRATIVE ASSISTANT / ADMINISTRATIVE SERVICES
Dept Behavioral Health/Develop —Williamsburg, VA
- $35,000 - $58,900 a year
- Email
- Research
- Mid-level
- Human resources
2d
Administrative Assistant I/II/III
James City County —Williamsburg, VA
- $37,479 - $66,196 a year
- Full-time
- Clean driving record
- Writing skills
- Research
Executive Assistant I
Doctors Hospital of Williamsburg —Williamsburg, VA
- $20.40 - $26.55 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Quick Apply
2d
Office Assistant RMG - Ortho & Sports Med
Riverside Medical Group - Williamsburg - Physician Specialists —Williamsburg, VA
- $16.80 - $21.83 an hour
- Full-time
- High school diploma or GED
- Entry level
Quick Apply
9d
Dental Office Assistant - Business Assistant
Williamsburg Center for Dental Health, P.L.C —Williamsburg, VA
- $18.00 - $28.50 an hour
- Full-time
- Dental office
- Current TB test
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
8d
Administrative Program Assistant I/II
Virginia Department of Social Services —Gloucester, VA
- $37,918 - $55,744 a year
- Full-time
- Computer Science
- Word processing
- Writing skills
9d
Receptionist/Office Assistant (3.5 hours/day)
MATTHEW WHALEY ELEMENTARY SCHOOL —Williamsburg, VA
- $17.05 an hour
- Part-time
- Computer literacy
- Writing skills
- Office
Administrative Assistant
Renaissance Wellness —Newport News, VA
- $17 - $20 an hour
- Part-time
- Google Workspace
- Computer literacy
- Office
- Flexible schedule
- Referral program
Quick Apply
5d
Wealth Office Assistant
Chesapeake Bank —Williamsburg, VA
- Full-time
- Organizational skills
- Communication skills
- Entry level
Quick Apply
Real Estate Administrative Assistant
Coldwell Banker Premier —Williamsburg, VA
- $18.00 - $18.50 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
HMP Properties —Williamsburg, VA
- $25 - $28 an hour
- Full-time
- Hospitality
- Mid-level
- Leadership
Quick Apply
Front Desk Receptionist/Office Assistant
Custom Vinyl Products —Newport News, VA
- Full-time
- Background check
- Pass drug screening
- Office
- Disability insurance
- Health insurance
Quick Apply
12d
Administrative Assistant
Equity LifeStyle Properties —Gloucester, VA
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Office
- Paid holidays
- Health insurance
Administrative Coordinator Planning Division
James City County —Williamsburg, VA
- $42,758 - $75,955 a year
- Full-time
- Writing skills
- Research
- Mid-level
Office Assistant
SeaWorld Parks & Entertainment —Williamsburg, VA
- $12.77 an hour
- Part-time
- Office
- High school diploma or GED
- Typing

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admin program assistant jobs near williamsburg, va

Executive Administrative Assistant, Finance & Administration

National Center for State Courts -
Williamsburg, VA

Apply Now

Job Details

Full-time
$68,640 - $85,800 a year
7 days ago

Benefits

Paid training
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
403(b)
Loan forgiveness
Life insurance

Qualifications

Optimizing workflow processes
Project team coordination
Meeting minutes
Financial operations
Accounting systems
Portfolio monitoring
Operational analysis
Committee work
Correspondence management
Office activity coordination
Business travel arrangements
Operations coordination planning
Filing
Executive administrative support
Research
Mid-level
Financial performance report preparation
Invoice payment processing
Expense reports
Presentation preparation
Document quality checks
Managing executive calendars
Process improvement planning
Editing
Board relations
Progress tracking (project management tasks)
Audit support

Full Job Description

JOB

Who We Are

The National Center for State Courts (NCSC) is a community of dedicated researchers, consultants, educators, and former practitioners who drive innovation and advancement in courts and justice systems. NCSC’s reputation for trusted leadership allows us to work alongside top judicial officers to examine some of the most complex and significant issues facing society. Our team of experts and court leaders are deeply committed to advancing just, free, and safe communities. To learn more about NCSC, visit NCSC.org

NCSC is seeking an experienced EA to join our Finance & Administrative team. The Executive Assistant (EA) serves as a key operational partner to the VP of Finance & Administration, with responsibility that goes well beyond traditional administrative support. This role is designed for someone genuinely interested in how nonprofit finance and operations work — someone who wants to understand the details, not just manage the logistics. The EA helps the VP maintain visibility across a broad portfolio that includes Finance, HR, IT, Grants & Contracts, Compliance, and Facilities by tracking workstreams, monitoring project progress, conducting preliminary research and analysis, and making sure deliverables reach the right people in polished, professional form. The EA is the VP's primary support on governance committee work, including the Finance, Audit, and Investment Committees, and takes ownership of the quality of every document or communication that comes from this office.

EXAMPLE OF DUTIES

Demonstrates conduct consistent with NCSC’s core values

Project Oversight & Operational Support

Tracks active projects and initiatives across all functions in the VP’s portfolio (Finance, HR, IT, Grants & Contracts, Compliance, and Facilities), maintaining a current status view and flagging items at risk of slipping
Develops and maintains project trackers, action logs, and deadline registers; follows up with functional leads and project owners to keep commitments on track
Prepares preliminary analyses, research summaries, and briefing materials to support the VP’s decision-making; synthesizes information from multiple sources into clear, accurate summaries
Drafts and edits internal memos, talking points, correspondence, and executive summaries; formats all documents to NCSC standards before distribution
Supports process improvement efforts by researching tools and approaches, documenting workflows, and helping implement changes across the VP’s functions

Governance Committee Support

Provides dedicated support to the Finance, Audit, and Investment Committees of the Board, including coordinating meeting logistics, assembling and distributing board packages, and taking accurate, professional minutes
Collaborates with the Finance team on committee reports, financial summaries, and presentation materials; reviews drafts for accuracy, completeness, and professional presentation before submission to the VP
Maintains a committee calendar and tracks action items from meeting to meeting, ensuring follow-through and timely distribution of materials

Audit & Financial Operations Support

Coordinates planning and, if applicable, document gathering, working with the Finance team to ensure a smooth coordination with the executive on the Audit process.
Collaborates with the Finance team to collate financial reports, schedules, and presentations for internal and board audiences; reviews for internal consistency and formatting prior to the VP’s review
Coordinates invoice routing, payment approvals, and expense report processing using NCSC’s financial systems

Executive & Administrative Coordination

Supports the VP’s calendar management as needed, ensuring meeting preparation is thorough and timely
Coordinates with teams across the Finance & Administration group and with other departments to facilitate information flow, track follow-up, and keep the VP’s priorities visible
Arranges travel logistics and processes associated expense reports
Handles electronic approvals, document routing, and filing

SUPPLEMENTAL INFORMATION

Benefits

NCSC is proud to provide a comprehensive benefits package for our regular full-time and regular part-time employees, consisting of:

Insurance

Medical Insurance: PPO, HDHP options (HMO option for VA residents)
Dental Insurance
Vision Insurance
Employer Paid Life Insurance for Employee + Family
Employer Paid Accidental Death Insurance
Employer Paid Short-Term & Long-Term Disability
125 Plan
Employee Assistance Program

Retirement

Retirement: Money Purchase Plan Pension account (9% of salary)
Retirement Option: 403B

Paid Time Off

All Purpose Leave (APL)
Paid Holidays (10)

Other Benefits

Education Assistance
Paid Training and Development
Qualifying Employer for the Public Service Loan Forgiveness under 501(c)(3)

The annual starting salary for this role is between $68,640 - $85,800, factors which affect starting pay within the range include education, experience, and other qualifications as it relates to the position.

Join our Team!

This position closes on July 10, 2026. Please submit your resume and cover letter in addition to your completed NCSC application. For reference, include professional references only with at least one previous or current supervisor.

NCSC is an equal opportunity/disability/veteran employer.

Committed to Diversity, Equity & Inclusion

Apply Now

Refine Your Search

admin program assistant jobs in williamsburg, va

Executive Administrative Assistant, Finance & Administration

Administrative Assistant

Bookkeeping & Administrative Assistant

Administrative Assistant - PRN

Administrative Program Assistant I/II

ADMINISTRATIVE ASSISTANT / ADMINISTRATIVE SERVICES

Administrative Assistant I/II/III

Executive Assistant I

Office Assistant RMG - Ortho & Sports Med

Dental Office Assistant - Business Assistant

Administrative Program Assistant I/II

Receptionist/Office Assistant (3.5 hours/day)

Administrative Assistant

Wealth Office Assistant

Real Estate Administrative Assistant

Executive Assistant

Front Desk Receptionist/Office Assistant

Administrative Assistant

Administrative Coordinator Planning Division

Office Assistant

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