Top 9 Administrator in training Jobs in Williamsville, Ny

Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS)
State of New York - Attorney General, Office of the —Buffalo, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Word processing
- Administrative experience
- Paid holidays
- Health insurance
6d
Front Desk Administrator
Battin Eyecare —Buffalo, NY
- $19 - $25 an hour
- Full-time
- In-person
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant, Western NY
State of New York - Empire State Development, NYS —Buffalo, NY
- $48,925 - $51,000 a year
- Full-time
- Hybrid work
- Background check
- Office
- Administrative experience
Customer Admin $20/hour - $41,600 annual
Anchor Freight Management and Logistics LLC —Buffalo, NY
- $41,600 a year
- Full-time
- Office
- Experience equivalent to degree accepted
- In-person
- Paid time off
- Opportunities for advancement
Quick Apply
1d
Administrative Assistant, WNY
Empire State —Buffalo, NY
- $48,925 - $51,000 a year
- Hybrid work
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Printer Fleet Administrator
SA IT Services —Buffalo, NY
- $19 - $20 an hour
- Full-time
- Driver's License
- US work authorization
- In-person
- Health insurance
- Dental insurance
Quick Apply
8d
STORE OPERATIONS ADMINISTRATOR
Bassett Furniture —Amherst, NY
- $19 - $21 an hour
- Full-time
- Clean driving record
- Inventory management
- Merchandising
- Paid training
- Health insurance
Quick Apply
11h
Human Resources Administrator – On site | Food Manufacturer
Rosina Food Products Inc —West Seneca, NY
- $20 - $23 an hour
- Bilingual
- Computer literacy
- In-person
- Paid holidays
- Health insurance
Quick Apply

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Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS)

State of New York - Attorney General, Office of the
Buffalo, NY

Apply Now

Job Details

Full-time
$40,391 - $58,447 a year
6 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Vision insurance
Loan forgiveness

Qualifications

Administrative experience

Full Job Description

Duties Description • Answer telephone/emails from client agencies, respond to questions concerning policies or procedures; refer calls/emails to appropriate staff member.

Greet, direct, and provide materials to in-person office visitors with excellent customer service.
Open, review, sort and distribute incoming physical and electronic correspondence. Communicate with other bureaus and offices to determine how to redirect as appropriate.
Prepare outgoing correspondence and legal documents as assigned, including review of documents for proper grammatical usage and accuracy.
Copy and scan legal documents.
Distribute completed work product to the appropriate state agency or client.
Design and maintain case files and correspondence files, including opening and closing such files when appropriate.
Schedule meetings and maintain appointment calendars. Maintain office calendars to ensure that they are accurate and current.
Schedule video conferences and court reporters for depositions. Arrange conference rooms for some and setup needed equipment.
Coordinate hand delivery of documents to courts, judges and/or other businesses.
Make travel arrangements, including reserving of rental or fleet car, lodging, and completion of OAG travel documentation, including submission of expense reports.
E-file and retrieve documents in the federal and state court systems.
Assist with assembly, redacting and organization of documents for submission to court.
Maintain and update systems of record such as NYMatters and other case-management databases.
Prepare case files closed by attorneys for shipment to archived records, retrieve case files as requested, and maintain and update paper archive management system.
Keep staff and attorneys informed of, and schedule as needed, meetings, court appearances, and legal filings.
Provide reception coverage, as needed.
Perform other duties as assigned.

Minimum Qualifications NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE QUALIFICATIONS:

Administrative Assistant 1 (AA1) (SG 11, current starting salary $47,695, job rate $58,447):

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2 (NS Equated SG 10, current starting salary $45,081, job rate $55,322):

One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 1 (NS Equated SG 8, current starting salary $40,391, job rate $49,743):

Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitution:
Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Traineeship Coursework:
Successful completion of a two-year traineeship leads to appointment as an Administrative Assistant 1, SG-11. If appointed at the traineeship level, you will need to complete mandatory coursework to advance to the full AA1 SG-11. If appointed at the SG-11 hiring rate, you may be required to provide proof of successful completion of the required four mandatory administrative support courses and completion of the four elective administrative support courses.

OTHER WAYS TO QUALIFY:

Reachable on the Department of Civil Service Eligible list for Administrative Assistant 1.

OR

Eligible for a lateral transfer or eligible for transfer under 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

OR

55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, the candidate must be enrolled in the Civil Service 55b/c program and meet the minimum qualifications listed above.

Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state’s environment.

Careers with the State offer multiple benefits, including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.

HOURS
The agency's hours of operation are Monday through Friday, between 8:30 a.m. and 5:00 p.m. (37.5 hours/week). Scheduling determinations depend on the needs of each Bureau and will be communicated during interviews.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG. This agency does not participate in E-Verify for work authorization purposes.

Some positions may require additional credentials or a background check to verify your identity.

Apply Now

Refine Your Search

administrator in training jobs in williamsville, ny

Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS)

Front Desk Administrator

Administrative Assistant, Western NY

Customer Admin $20/hour - $41,600 annual

Administrative Assistant, WNY

Printer Fleet Administrator

STORE OPERATIONS ADMINISTRATOR

Human Resources Administrator – On site | Food Manufacturer

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