Top 27 Administrative coordinator Jobs in Willis, Tx

Operations and Office Coordinator
VMI Systems, Corp. —Conroe, TX
- $24.50 - $29.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
18h
Administrative Coordinator
CCMC —Conroe, TX
- Weekends as needed
- Background check
- Pass drug screening
- Clean MVR report
- Paid training
- Wellness program
Quick Apply
12d
Administrative Coordinator
Horkus Construction —Spring, TX
- $18 - $20 an hour
- Full-time
- Bilingual
- Google Workspace
- Construction site
Quick Apply
Dental Front Desk Receptionist / Insurance Coordinator/Credentialing Full Time
Woodlands Elite Dental Partners —Spring, TX
- $15 - $25 an hour
- Full-time
- Dental office
- In-person
- Entry level
Quick Apply
Business Office Coordinator
Memorial Hermann Surgery Center Woodforest (11250) —Montgomery, TX
- Full-time
- Surgery
- Mid-level
- High school diploma or GED
- Health savings account
- AD&D insurance
9d
Operations Coordinator
High Performance Aviation, LLC —Conroe, TX
- Full-time
- Spanish
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
Administrative Coordinator
Horkus Construction, LLC —The Woodlands, TX
- $16 - $19 an hour
- Full-time
- Bilingual
- Google Workspace
- Construction site
- Health insurance
- Vision insurance
Quick Apply
Office Coordinator
Exo Group, LLC —The Woodlands, TX
- $22 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health savings account
- AD&D insurance
Quick Apply
15h
Administrative Coordinator III
Sam Houston State University —Huntsville, TX
- Part-time
- Research
- Mid-level
- Office
- Tuition reimbursement
12d
Client Service Coordinator
HairClub —The Woodlands, TX
- $20 an hour
- In-person
- 1 year
- Entry level
- Paid training
- Paid holidays
Quick Apply
6d
Studio Coordinator
School of Rock-Conroe —Conroe, TX
- Part-time
- Social media management
- Customer service
- Mid-level
Quick Apply
6d
Front Desk Coordinator
OMS360 —Montgomery, TX
- Full-time
- Spanish
- Dental office
- English
Quick Apply
5d
Receptionist and Events Coordinator
Beyond Energy Services & Technology —Houston, TX
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Administrative Coordinator III for MABS (full-time, temporary)
Sam Houston State University —Huntsville, TX
- Temporary
- Mid-level
- Office
- University
- Tuition reimbursement
14d
Member Experiences Coordinator
Bluejack National —Montgomery, TX
- Weekends as needed
- Spanish
- Microsoft Outlook
- Mid-level
Quick Apply
Accounting & Administrative Coordinator (Hospitality – Restaurant/Bar)
Thistle Draftshop —Spring, TX
- $20 - $28 an hour
- Part-time
- Bar
- Mid-level
- Administrative experience
- Work from home
- Flexible schedule
Quick Apply
12d
Tax Filing Operations Coordinator (On-Site Contract - The Woodlands, TX)
Strada Global —The Woodlands, TX
- $25 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health insurance
- Retirement plan
Copy of Sales Coordinator
GRASTEN TECHNOLOGIES BUYER LLC —Conroe, TX
- $18 - $20 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
12d
Office Coordinator (Hospice)
Harbor Healthcare System —Tomball, TX
- Online Application
- Microsoft Outlook
- Pass drug screening
- Office
- Paid holidays
- Health insurance
Quick Apply
Patient Coordinator/Receptionist
Davam Aesthetics —Magnolia, TX
- Up to $17 an hour
- Full-time
- Mid-level
- In-person
- 2 years
- Health insurance
- Dental insurance
Quick Apply
8d

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Operations and Office Coordinator

VMI Systems, Corp.
Conroe, TX

Quick Apply

Job Details

Full-time
$24.50 - $29.50 an hour
18 hours ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance

Qualifications

Teamwork
Microsoft Excel
Microsoft Outlook
Customer service
Computer literacy
Executive administrative support
Bachelor's degree
Attention to detail
Time management

Full Job Description

Operations & Office Coordinator

Location: Conroe, Texas
Company: VMI Security

Position Summary

VMI Security is seeking a highly organized, energetic, and self-motivated Operations & Office Coordinator to oversee the daily administrative and operational functions of our growing U.S. headquarters in Conroe, Texas. This is a hands-on role for someone who thrives in a fast-paced, entrepreneurial environment and enjoys wearing multiple hats.

The Operations & Office Coordinator will be responsible for ensuring the office, warehouse, and administrative functions operate efficiently while supporting logistics, customer service, HR administration, purchasing, scheduling, and day-to-day business operations. This individual will play a critical role in helping VMI continue its rapid growth by keeping people, processes, and resources organized and running smoothly.

Key Responsibilities

Coordinate and optimize the daily operations of the Conroe office and warehouse.
Manage inbound and outbound shipments, deliveries, and logistics coordination.
Maintain an organized, professional, and efficient office environment.
Coordinate office supplies, equipment, vendors, and facility maintenance.
Schedule meetings, travel, training, and company events.
Assist with purchasing, inventory tracking, and vendor communications.
Support customer order processing and internal operational workflows.
Assist with onboarding new employees and provide administrative HR support, including personnel files, benefits coordination, and training documentation.
Maintain company records, policies, and operational documentation.
Coordinate shipping documentation and support production scheduling as needed.
Support executives with administrative and operational projects.
Identify opportunities to improve workflows, increase efficiency, and eliminate bottlenecks.
Work collaboratively with Sales, Service, Production, and Finance to ensure smooth daily operations.
Perform other duties as assigned to support the needs of a growing business.

Qualifications

Minimum 5 years of experience in an office operations, office management, business administration, or operations coordination role.
Experience working in a fast-paced, high-growth, multifaceted business where priorities change frequently.
Demonstrated ability to manage multiple projects simultaneously while maintaining exceptional attention to detail.
Strong organizational, planning, and time management skills.
Proven ability to prioritize tasks and solve problems independently.
Excellent verbal and written communication skills.
Strong computer proficiency, including Microsoft Office (Word, Excel, Outlook, PowerPoint). Experience with ERP or CRM systems is a plus.
Professional, positive attitude with a customer-service mindset.
Ability to work independently while supporting a collaborative team environment.

Physical Requirements

Ability to occasionally lift and move boxes or equipment weighing up to 50 pounds.
Comfortable working in both an office and warehouse environment.
Willingness to assist with organizing inventory, maintaining warehouse cleanliness, receiving shipments, and other hands-on operational tasks as needed.
Ability to stand, walk, bend, and perform light physical work throughout the day.

Preferred Qualifications

Experience supporting manufacturing, logistics, security technology, or industrial equipment businesses.
Experience with purchasing, shipping, inventory management, or supply chain coordination.
Basic HR or payroll administration experience.
Experience implementing process improvements or office systems.

What Success Looks Like

The successful candidate will become the operational backbone of the Conroe office by keeping daily activities organized, ensuring logistics run smoothly, supporting employees across departments, and continuously improving operational efficiency. This role is ideal for someone who enjoys ownership, thrives in a growing company, and takes pride in creating structure, organization, and accountability.

VMI Security offers competitive compensation, opportunities for career growth, and the chance to be part of an innovative team delivering advanced security screening technologies across the United States.

Pay: $24.50 - $29.50 per hour

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Do you have any experience or knowledge of X-ray producing equipment?

Education:

Bachelor's (Preferred)

Experience:

Operations Coordination: 5 years (Preferred)

Ability to Commute:

Conroe, TX 77304 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in willis, tx

Operations and Office Coordinator

Administrative Coordinator

Administrative Coordinator

Dental Front Desk Receptionist / Insurance Coordinator/Credentialing Full Time

Business Office Coordinator

Operations Coordinator

Administrative Coordinator

Office Coordinator

Administrative Coordinator III

Client Service Coordinator

Studio Coordinator

Front Desk Coordinator

Receptionist and Events Coordinator

Administrative Coordinator III for MABS (full-time, temporary)

Member Experiences Coordinator

Accounting & Administrative Coordinator (Hospitality – Restaurant/Bar)

Tax Filing Operations Coordinator (On-Site Contract - The Woodlands, TX)

Copy of Sales Coordinator

Office Coordinator (Hospice)

Patient Coordinator/Receptionist

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