Top 146 Office representative Jobs in Willmar, Mn

Scheduling Coordinator
BETHESDA HEALTH AND HOUSING —Willmar, MN
- $19.10 - $21.51 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
9d
Customer Service Representative
Willmar Municipal Utilities —Willmar, MN
- From $30.50 an hour
- Full-time
- Bilingual
- Background check
- Customer service
- Health insurance
- Dental insurance
Quick Apply
9d
Ag Inside Sales Representative
Ziegler CAT —Willmar, MN
- $74,200 - $111,300 a year
- Full-time
- Clean driving record
- Research
- Mid-level
- Paid parental leave
- Health savings account
General Superintendent - Civil Large Grading Projects
M. A. Mortenson Company —Minnesota
- $178,800 - $268,200 a year
- Weekends as needed
- Hybrid work
- Construction site
- Driver's License
- Bachelor's degree
- AD&D insurance
- Paid holidays
Electrical Superintendent II - HV Power
M. A. Mortenson Company —Minnesota
- $142,800 - $214,200 a year
- Management
- OSHA
- Construction site
- AD&D insurance
- Paid holidays
Outside Sales Representative
Coordinated Business Systems —Willmar, MN
- $65,000 - $100,000 a year
- Full-time
- Background check
- Mid-level
- Business development
- Paid training
- Health savings account
Quick Apply
6d
Outside Sales Representative (No Sales Experience Necessary)
Platinum Supplemental Insurance —Minnesota
- Full-time
- No experience needed
- Entry level
- Under 1 year
- Paid training
Quick Apply
Outside Sales Representative
Platinum Supplemental Insurance —Minnesota
- Full-time
- No experience needed
- Entry level
- Under 1 year
- Paid training
Quick Apply
Outside Sales Representative (Training Provided)
Platinum Supplemental Insurance —Minnesota
- Full-time
- No experience needed
- Entry level
- Under 1 year
- Paid training
Quick Apply
Director of Commercial Analytics
Pace Analytical Services —Minnesota
- Full-time
- Remote
- English
- Office
- Finance
- Wellness program
- Health savings account
Account Representative - State Farm Agent Team Member
Mick Quinn - State Farm Agent —Willmar, MN
- $55,000 - $80,000 a year
- Full-time
- Office
- Communication skills
- Marketing
- Health insurance
- 401(k)
Quick Apply
Secretary/Receptionist - Part Time
New London- Spicer School Dist. —New London, MN
- $20.22 an hour
- Part-time
- Basic math
- Office
- High school diploma or GED
- On-the-job training
- 403(b)
10d
Lead Customer Service Representative
Steffl Drilling & Pump Inc. —Willmar, MN
- $22 - $27 an hour
- Full-time
- Mid-level
- Office
- Residential
- Health savings account
- Relocation assistance
Quick Apply
Territory Manager - Willmar, MN
Reynolds American Inc —Willmar, MN
- Mid-level
- Analysis skills
- Driver's License
- Paid jury duty
- Paid parental leave
Field Representative - Part Time
RDSolutions —Willmar, MN
- Part-time
- 18 years or older
- Clean driving record
- High school diploma or GED
- Mileage reimbursement
- 401(k) matching
Customer Service Tech Support
VALLEY INDUSTRIES, LLP —Paynesville, MN
- $26.00 - $28.50 an hour
- Office
- Entry level
Quick Apply
12d
Merchandise Associate
TJ Maxx —Willmar, MN
- $14.50 - $15.00 an hour
- Part-time
- Merchandising
- Organizational skills
- Fair chance
- Paid parental leave
- Health savings account
2d
Store Support
Home Depot —Willmar, MN
- $16.50 - $18.50 an hour
- Entry level
- Time management
Store Cleaning Associate
TJ Maxx —Willmar, MN
- $14.50 - $15.00 an hour
- Part-time
- Merchandising
- Organizational skills
- Fair chance
- Paid parental leave
- Health savings account
1d
Loss Control Inspector Trainee - Willmar, Minnesota
HSB —Willmar, MN
- Full-time
- Remote
- Customer service
- Ability to walk for extended periods
- Writing skills

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Scheduling Coordinator

BETHESDA HEALTH AND HOUSING -
Willmar, MN

Quick Apply

Job Details

Full-time
$19.10 - $21.51 an hour
9 days ago

Qualifications

High school diploma or GED

Full Job Description

BETHESDA

Scheduling Coordinator

Ancillary Departments

As our Ancillary Departments Scheduler, you’ll prepare staffing schedules and replacement of staff, making sure those teams are covered, so each shift starts with the right people in the right place.

POSITION SUMMARY

Employment Type

Full-time, benefits eligible

Classification

Hourly, Non-Exempt

Schedule

80 hours per pay period I Monday–Friday, 8:00 a.m. – 4:30 p.m.

Pay Range

$19.10 - $21.51 per hour, based on experience and qualifications

Location

On-Site I Bethesda Grand in Wilmar

Reports To

Director of Human Resources

Departments Supported

Brothers Café, Culinary, Laundry, Maintenance, Recreation, Housekeeping, and Sunrise Village.

Dress Code

Business casual, with Bethesda identification badge.

ABOUT THE ROLE

As the Scheduler for our ancillary departments, you’ll build and maintain the staff schedules for Brothers Café, Culinary, Laundry, Maintenance, Housekeeping, Recreation, and Sunrise Village. You’ll partner with department directors to anticipate coverage needs, fill open shifts quickly, and keep staffing aligned with budgeted hours. You will orient new ancillary team members to the OnShift app, their schedule, and the process for time off and shift trades.

JOB RESPONSIBILITIES

Build & Maintain Department Schedules — Create, publish, and maintain master and daily schedules for assigned ancillary departments in OnShift; process time-off requests, shift trades, and schedule changes accurately and ahead of posting deadlines.
Manage Daily Coverage & Call-Ins — Monitor call-ins and open shifts each day; secure replacement coverage by phone, text, and messaging; escalate gaps that put minimum coverage or service levels at risk.
Maintain Rotational Schedules & Staffing Levels — Manage rotational schedule templates and weekend and holiday rotations.
Track Time Off & Attendance — Record paid personal leave and gather daily absentee information and report occurrences under Bethesda’s attendance policy.
Partner with Department Directors and HR Department — Meet regularly with ancillary department directors and Human Resources regarding coverage needs, open positions, time-off planning, and recurring staffing gaps; escalate unresolved issues promptly.
Ensure Payroll Accuracy & Documentation — Review timecards, missed punches, and schedule variances ahead of each pay period close; keep staffing records and scheduling documentation accurate and current; orient new team members to Bethesda’s scheduling processes.
Other Duties as Assigned — The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

QUALIFICATIONS

High school diploma or equivalent required; post-secondary education (diploma, associate’s degree, or higher) preferred.
Minimum of 2 years of scheduling, staffing, or administrative coordination experience in healthcare or senior living is preferred but not required.
Strong organization, time management, communication, and customer service skills.
Experience building schedules for large or multi-department teams.
Proficiency with OnShift scheduling software, Microsoft Office (Excel, Outlook, Word, Teams).
Ability to manage competing priorities and stay composed through frequent interruptions and last-minute changes.
Ability to maintain strict confidentiality of employee and resident information.

PHYSICAL & MENTAL DEMANDS

Primarily light work, requiring frequent periods of sitting at a workstation.
Regular walking, standing, bending, stooping, pushing, and pulling.
Occasional squatting, kneeling, and reaching above shoulder level.
Occasional lifting of up to 20 pounds.
Sustained judgment, initiative, and problem-solving amid frequent interruptions.

ACKNOWLEDGMENT

I have read this job description and understand the responsibilities and requirements of this position.

Quick Apply

Refine Your Search

office representative jobs in willmar, mn

Scheduling Coordinator

Customer Service Representative

Ag Inside Sales Representative

General Superintendent - Civil Large Grading Projects

Electrical Superintendent II - HV Power

Outside Sales Representative

Outside Sales Representative (No Sales Experience Necessary)

Outside Sales Representative

Outside Sales Representative (Training Provided)

Director of Commercial Analytics

Account Representative - State Farm Agent Team Member

Secretary/Receptionist - Part Time

Lead Customer Service Representative

Territory Manager - Willmar, MN

Field Representative - Part Time

Customer Service Tech Support

Merchandise Associate

Store Support

Store Cleaning Associate

Loss Control Inspector Trainee - Willmar, Minnesota

I want to receive the latest job alert for office representative in willmar, mn

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