Top 236 Office coordinator Jobs in Wilmette, Il

Administrative Support Coordinator
Fusion Academy —Evanston, IL
- $30 - $35 an hour
- Full-time
- Background check
- School experience
- Google Workspace
- Commuter assistance
- Paid holidays
DATA COORDINATOR/SECRETARY
State of Illinois —Deerfield, IL
- $4,272 - $5,641 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
9d
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
OFFICE COORDINATOR
State of Illinois —Chicago, IL
- $4,272 - $5,641 a month
- Full-time
- Bilingual
- High school
- Office
- Paid parental leave
- Paid holidays
6d
Front Office Receptionist- Scheduling Coordinator
Lumiere Children's Therapy —Chicago, IL
- $45,000 - $52,000 a year
- Part-time
- Mid-level
- Administrative experience
- Clinic
Quick Apply
Receptionist/dental Insurance Coordinator
HPOMS - Highland Park Oral & Maxillofacial Surgery —Highland Park, IL
- $18 - $22 an hour
- Full-time
- Spanish
- Dental office
- In-person
- Health insurance
- Dental insurance
Quick Apply
Bilingual Customer Service Coordinator (Mandarin/English)
Fast Track Express —Wood Dale, IL
- $45,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Paid time off
- Opportunities for advancement
Quick Apply
Dental Office Patient Coordinator - 2+ Years Dental Experience
Diamond Dental Service LLC —Lake Zurich, IL
- $23 - $26 an hour
- Full-time
- Dental office
- Mid-level
- Cleaning
- Paid holidays
- Health insurance
Quick Apply
2d
Office Manager & Community Growth Coordinator — Dental Practice
Maya Dental Services —Chicago, IL
- $28 - $32 an hour
- Full-time
- Dental office
- Customer service
- Mid-level
- Paid time off
- Employee discount
Quick Apply
2d
Office Coordinator Bilingual Preferred
Elite Staffing —Chicago, IL
- $19 an hour
- Weekends as needed
- 18 years or older
- Spanish
- Computer literacy
- Commuter assistance
- Health insurance
Quick Apply
Rehabilitation Front Desk Coordinator & Aide (Spanish Speaker Preferred)
Premier Physical Therapy —Chicago, IL
- $17 an hour
- Full-time
- Spanish
- Ability to walk for extended periods
- Sanitation
- Health insurance
- Dental insurance
Quick Apply
2d
Coordinator, Native Self-Determination
John D. and Catherine T. MacArthur Foundation —Chicago, IL
- From $67,600 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Health insurance
Administrative Assistant / Badging Coordinator
Jacobs —Chicago, IL
- $60,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Office Coordinator
Compass Health Center —Northbrook, IL
- $19 - $23 an hour
- Microsoft Excel
- Mid-level
- Administrative experience
- Continuing education credits
- Health insurance
Quick Apply
Coordinator
Illinois Institute of Technology —Chicago, IL
- $28 an hour
- Part-time
- Hybrid work
- Customer service
- 5 years
- Writing skills
- 403(b) matching
Client Service Coordinator financial advisor
Harbor Wealth —Westchester, IL
- $27.63 - $33.28 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid training
- Flexible schedule
Quick Apply
12h
Patient Care Coordinator - Front Office
Doctors of Physical Therapy —Evanston, IL
- $18 - $20 an hour
- Full-time
- Clinic
- Data entry
- Organizational skills
- Health savings account
- Paid holidays
Quick Apply
Office Coordinator (Reception & Events)
Clarity Partners LLC —Chicago, IL
- $60,000 - $75,000 a year
- Evenings as needed
- Microsoft Outlook
- Mid-level
- Office
Project Coordinator
ARCO a Family of Construction Companies —Chicago, IL
- $60,000 - $80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Paid parental leave
- Health insurance
Department Coordinator
The University of Chicago —Chicago, IL
- $28.27 - $36.58 an hour
- Weekends as needed
- Background check
- Google Workspace
- Oracle
- Health insurance
- Paid time off
9d

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Administrative Support Coordinator

Fusion Academy -
Evanston, IL

Apply Now

Job Details

Full-time
$30 - $35 an hour

Benefits

Commuter assistance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Bachelor's degree

Full Job Description

Sola Academy by Fusion, an ISBE-approved therapeutic day school serving students with disabilities in grades 6–12, has an opening for an Administrative Support Coordinator.

This position provides a celebrity experience for all students, families, staff, and visitors through exceptional customer service, campus operations, compliance management, communication, and campus safety. The Office Manager serves as the operational hub of the school, ensuring that the campus is welcoming, organized, compliant, and aligned with Sola Academy and Fusion standards.

What You'll Do:

Support campus operations to ensure School Quality (SQ) and operational standards are met or exceeded.
Participate as a member of the campus leadership team and support annual and quarterly strategic planning initiatives.
Maintain accurate student records, enrollment statuses, transfers, and graduation documentation in Salesforce and other school systems.
Ensure alignment with campus priorities, operational systems, and organizational values.
Maintain campus aesthetics and brand standards, creating a welcoming and professional environment for students, families, and staff.
Coordinate facility needs, seasonal campus refreshes, and general upkeep with facilities partners.
-Orientation, Parent-Teacher Conferences, Graduation, and Teacher Appreciation Week.
Maintain the campus calendar and coordinate logistics for school events and activities.
Monitor student well-being and communicate safety concerns to appropriate team members.
Maintain awareness of student safety plans, Behavior Intervention Plans (BIPs), and medical plans and support implementation as appropriate.
Create and distribute monthly campus newsletters and family communications regarding events, schedules, and important updates.
Manage campus compliance documentation, cumulative records, transcripts, IEPs, BIPs, medication records, emergency contacts, and permanent student files.
Complete required safety drill documentation and maintain campus emergency preparedness records.
Manage medication logs and secure storage procedures.
Track campus devices and maintain accurate inventory of school assets.
Monitor and respond to campus email inboxes and inquiries in a timely manner.
Manage front desk operations, visitor management systems, student and staff identification processes, and campus sign-in procedures.
Coordinate procurement of devices, supplies, resources, business cards, and other campus materials.
Support staff with purchasing and reimbursement processes.
Provide exceptional customer service and ensure every visitor receives a welcoming first impression
Other duties as assigned

What We're Looking For:

Bachelor's Degree required
Minimum of 2 years of experience in office administration, school operations, customer service, or related field.
Strong organizational and project management skills.
Experience maintaining confidential records and compliance documentation.
Proficiency with Microsoft Office, Google Workspace, and database systems.
Ability to multitask and prioritize responsibilities in a fast-paced environment.
Accountable and highly detail-oriented.
Exceptional written and verbal communication skills.
Organized and proactive with strong follow-through.
Positive, patient, and welcoming demeanor.
Resourceful problem solver who takes initiative.
Strong relationship-building and customer service skills.
Adaptable and able to manage competing priorities.
Demonstrates integrity and professionalism.
Collaborative team player who supports students, families, and staff.
Commitment to continuous improvement and operational excellence.
Florida residents require level 2 background screening through https://info.flclearinghouse.com/.

Why Sola Academy by Fusion?

At Sola Academy, we combine the proven strengths of Fusion’s individualized learning model with integrated therapeutic supports to meet the unique needs of every student. Our campuses are purpose-built communities where students feel understood, supported, and challenged to grow.

You can learn more about us HERE.

Benefits:

We offer a package for full-time employees which generally includes:

Medical, dental, and vision plans
Vacation time (for certain positions) in accordance with company policy and state law

In addition to the above items, full-time and part-time employees can generally participate in the following benefits:

Sick time and paid holidays in accordance with company policy
401(k) plan with company match, based on eligibility
Tax-advantaged commuter benefits
Employee assistance program

Work Authorization:

Employment is contingent upon authorization to work in the United States. We do not provide visa sponsorship for this role.

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Qualified applicants who have access to or contact with students or the public, who are responsible for the safeguarding of others’ well-being, and who work with little supervision in close proximity to others will be required to complete a criminal history check once a contingent offer of employment is made. Applicants with arrest or conviction records will be considered for employment in accordance with local law. The nature and gravity of an offense, the length of time since the conviction, and the nature of the job in question are all considered, and criminal convictions do not automatically disqualify employment. Any discussion of criminal history will occur only after the background check is completed and a copy is provided to the applicant.

Min: USD $30.00/Hr. Max: USD $35.00/Hr.

Apply Now

Refine Your Search

office coordinator jobs in wilmette, il

Administrative Support Coordinator

DATA COORDINATOR/SECRETARY

Coordinator, Administrative Services

OFFICE COORDINATOR

Front Office Receptionist- Scheduling Coordinator

Receptionist/dental Insurance Coordinator

Bilingual Customer Service Coordinator (Mandarin/English)

Dental Office Patient Coordinator - 2+ Years Dental Experience

Office Manager & Community Growth Coordinator — Dental Practice

Office Coordinator Bilingual Preferred

Rehabilitation Front Desk Coordinator & Aide (Spanish Speaker Preferred)

Coordinator, Native Self-Determination

Administrative Assistant / Badging Coordinator

Office Coordinator

Coordinator

Client Service Coordinator financial advisor

Patient Care Coordinator - Front Office

Office Coordinator (Reception & Events)

Project Coordinator

Department Coordinator

I want to receive the latest job alert for office coordinator in wilmette, il

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