Top 26 Executive/personal assistant finance Jobs in Wilmington, Ma

Executive Assistant to Vice President
Analog Devices —Wilmington, MA
- $86,400 - $118,800 a year
- Full-time
- 5 years
- Office
- Bachelor's degree
- Paid holidays
- Health insurance
6d
Executive Assistant
Sanofi —Cambridge, MA
- $36.81 - $49.08 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Parental leave
Executive Assistant
Encore Fire Protection —Needham, MA
- $100,000 - $130,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Executive Associate
Convatec —Lexington, MA
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Financial & Administrative Operations Coordinator
MCOS Financial Solutions LLC —Quincy, MA
- $35 - $45 an hour
- Part-time
- Hybrid work
- Mid-level
- QuickBooks
- Reliable transportation
- Flexible schedule
Quick Apply
Legal Executive Assistant
Ropes & Gray —Boston, MA
- $70,500 - $107,550 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- Opportunities for advancement
Staff Enterprise Data Architect
Ōura —Boston, MA
- $169,150 - $233,000 a year
- Remote
- Organizational skills
- Senior level
- Leadership
- Paid holidays
- Health insurance
Finance/Payroll Assistant (AF05)
City of Newton —Newton, MA
- $51,152 - $68,744 a year
- Word processing
- Writing skills
- Mid-level
- Paid holidays
- Disability insurance
Executive Assistant to the Chief People and Culture Officer and General Counsel
Ceres, Inc. —Boston, MA
- $50,600 - $60,150 a year
- Online Application
- Hybrid work
- Word processing
- Office
- Bachelor's degree
- 403(b) matching
- Health insurance
Director, Chief of Staff – Sales & Client Management
Zelis —Boston, MA
- $153,000 - $193,800 a year
- Full-time
- 5 years
- Office
- Analysis skills
- Paid holidays
- Disability insurance
Senior Legal Recruiting Specialist
Ropes & Gray —Boston, MA
- $88,600 - $135,100 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Opportunities for advancement
4d
Assistant Director of Grant Development
Northern Essex Community College —Haverhill, MA
- $86,000 - $90,000 a year
- Extended hours
- Background check
- Spanish
- Microsoft Outlook
- Disability insurance
- Health insurance
Assistant Account Manager - Commercial Lines
HUB International —Wilmington, MA
- $20.44 - $39.15 an hour
- Full-time
- Mid-level
- High school diploma or GED
- 2 years
- Wellness program
- Health savings account
Director, Sales Operations - Technology
Wolters Kluwer —Waltham, MA
- $165,400 - $295,600 a year
- Full-time
- Senior level
- Leadership
- Communication skills
- Commuter assistance
- Paid parental leave
5d
Financial Analyst, Corporate FP&A
SharkNinja —Needham, MA
- $58,100 - $87,000 a year
- Oracle
- ERP systems
- Mid-level
- Health insurance
- Paid time off
Senior Director, Assistant General Counsel
Azenta —Burlington, MA
- $232,000 - $290,000 a year
- Full-time
- Mentoring
- Recruiting
- Senior level
Assistant Manager, Financial Administration - Retail Alternatives
Ultimus Fund Solutions —Boston, MA
- Full-time
- Writing skills
- Mid-level
- Office
Quick Apply
Sr. Staff Enterprise Architect - Corporate Systems (Hybrid - Acton, MA)
Insulet Corporation —Acton, MA
- $138,700 - $208,000 a year
- Full-time
- Hybrid work
- Engineering
- 11+ years
- Office
- Health insurance
- Dental insurance
Director, Sales Strategy
Wolters Kluwer —Waltham, MA
- $165,400 - $295,600 a year
- Full-time
- Finance
- Bachelor's degree
- Senior level
- Commuter assistance
- Paid parental leave
Director, Sales Programs
Wolters Kluwer —Waltham, MA
- $165,400 - $295,600 a year
- Full-time
- Marketing
- 3 years
- Finance
- Commuter assistance
- Paid parental leave

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Executive Assistant to Vice President

Analog Devices -
Wilmington, MA

Apply Now

Job Details

Full-time
$86,400 - $118,800 a year
6 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Confidential information handling
AI tools proficiency
Executive administrative support
Communication platforms
Collaborative technology platforms
Productivity software
International corporation experience
Grammar Experience
Technical Proficiency

Full Job Description

About Analog Devices

Analog Devices, Inc. (NASDAQ: ADI ) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, AI, and software technologies into solutions that combat climate change, reliably connect humans and the world, and help drive advancements in automation and robotics, mobility, healthcare, energy and data centers. With revenue of more than $11 billion in FY25, ADI ensures today's innovators stay Ahead of What's Possible. Learn more at www.analog.com and on LinkedIn and X .

Position Summary

The Executive Assistant is responsible for a variety of complex executive responsibilities for the Vice President of the Business Unit and other key staff members of the leadership team. This position requires communication with high-level internal and external contacts, exposure to and management of sensitive information, and a high level of tact, diplomacy, initiative, planning ability , anticipation, discretion and sound judgment. This position frequently functions as an extension of the Vice President and presents “ the face of the Business Unit ” to ADI C-Suite leadership, customers and employees ; therefore , the candidate must have strong executive presence and exceptional communication skills . The ideal candidate possesses solid business acumen, is able to connect multiple inputs and separate pieces of informat io n into a cohesive picture and execute a set of actions in a timely and appropriate manner .

Principal Responsibilities

The Executive Assistant performs a wide array of administrative and project-related duties for the Business Unit VP , including but not limited to the following:

Handles, interprets, organizes, and prepares information and correspondence coming in/going out o n email, Microsoft Teams, and Microsoft Sharepoint sites . Screens incoming information and responds in a timely fashion, escalating to VP attention when appropriate .

Manages a very dynamic calendar for the VP and for the Business Unit, in close coordination with ADI company meeting and communications cadences . Heavy travel planning, meeting scheduling, and periodic event coordination with internal and external participants from US , Europe and Asia .

Serves as a liaison between the VP, S enior VP, and others as requested , following up with VP, Staff and other stakeholders on projects and deliverables, and prioritizing follow-ups and action items accordingly .

A nalyze and present company-reported data in partnership with HR, Finance, and other supporting departments .

Contribute to the curation of social media and web presence for VP and Business Unit .

Maintains Resource Directories, Sharepoint and OneDrive sites, organizational charts, and other reporting systems as required .

Perform other duties, projects or special assignments as required . Light travel will be required for this role (10%) .

Education and Experience

Bachelor’s degree preferred; equivalent combination of education and relevant experience can be considered.

Minimum 5 (five) years of E xecutive Assistant support of VP+ level in a public enterprise organization .

Excellent verbal and written communication skills, with an emphasis on grammar and syntax .

Experience working with international stakeholder s and managing communications with a globally distributed team.

Expertise with Microsoft Office 365 applications, and demonstrated proficiency with current enterprise technologies, such as multiple device management, online collaboration tools and AI productivity tools such as Microsoft Co p ilot and Claude Cowork,

Outstanding organizational and time management skills .

Experience interacting with international executives and corporate entities outside of the U.S.

S ignificant and demonstrated ability to manage multiple priorities and workflows, as well as to multi-task in a highly dynamic business environment .

Competencies and Skills

Exhibits a commanding e xecutive presence and can represent the Business Unit competently on behalf of the VP.

Demonstrates so und business acumen and judgment , including the ability to make prudent decisions and advance initiatives .

Is able to build an internal network of resources over time, and take initiative to build knowledge, find solutions and execute action plans .

Possesses a high degree of discretion and savvy regarding highly sensitive or urgent business issues and can be trusted with confidential information .

Special Challenges

This position calls for a candidate with high situational adaptability who can pivot quickly and maintain composure in an environment of rapid change. The successful candidate will be able to anticipate challenges and proactively manage them, and will be proactive and independent in solving problems and finding ways to improve and expand the role .

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.

Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.

EEO is the Law: Notice of Applicant Rights Under the Law .

Job Req Type: Experienced

Required Travel: Yes, 10% of the time

Shift Type: 1st Shift/Days

The expected wage range for a new hire into this position is $86,400 to $118,800.

Actual wage offered may vary depending on work location , experience, education, training, external market data, internal pay equity, or other bona fide factors.
This position qualifies for a discretionary performance-based bonus which is based on personal and company factors.
This position includes medical, vision and dental coverage, 401k, paid vacation, holidays, and sick time , and other benefits.

Apply Now

Refine Your Search

executive/personal assistant finance jobs in wilmington, ma

Executive Assistant to Vice President

Executive Assistant

Executive Assistant

Executive Associate

Financial & Administrative Operations Coordinator

Legal Executive Assistant

Staff Enterprise Data Architect

Finance/Payroll Assistant (AF05)

Executive Assistant to the Chief People and Culture Officer and General Counsel

Director, Chief of Staff – Sales & Client Management

Senior Legal Recruiting Specialist

Assistant Director of Grant Development

Assistant Account Manager - Commercial Lines

Director, Sales Operations - Technology

Financial Analyst, Corporate FP&A

Senior Director, Assistant General Counsel

Assistant Manager, Financial Administration - Retail Alternatives

Sr. Staff Enterprise Architect - Corporate Systems (Hybrid - Acton, MA)

Director, Sales Strategy

Director, Sales Programs

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