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1678: Assistant Coordinator, CE Events and Hospitality

Colorado State University -
Fort Collins, CO

Apply Now

Job Details

Full-time
$50,000 - $60,000 a year

Benefits

Continuing education credits

Qualifications

Microsoft Excel
Microsoft Outlook
In-person customer service
Zoom
Microsoft Teams
Video conferences (communication methods)

Full Job Description

Job Description

The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduates veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in environment of interdisciplinary collaboration.

This position is responsible for assisting in the coordination of Continuing Education (CE) Program at the Translational Medicine Institute (TMI) housed in the Department of Clinical Sciences (DCS), College of Veterinary Medicine and Biomedical Sciences at Colorado State University. Working closely with the CE Events & Hospitality (CEH) Manager and team, this position involves coordinating logistics, planning, scheduling instructional sessions and events, and managing the in-person experience for all CE Course visitors and stakeholders. This role is vital in ensuring the success of events, meetings, and courses within the CE Program.

The posting will remain open until filled. To ensure full consideration, please apply by Monday, July 13, 2026, 11:59 PM (MT).

Essential Job Duties:

Collaborate with CE instructors and vendors to develop CE courses that address real and relevant medical (veterinary and human health care) training needs.
Communicate and manage the logistics of CE course development (course descriptions and agenda, teaching faculty, course scheduling, course notes &other content, vendor in-kind support, sponsor negotiations, etc.).
Draft CE course budgets that permit assessment of course financial viability and support stakeholders (CE participant, instructor, vendor) before, during and after CE events to ensure delivery of a CE Elevated experience.
Develop and maintain the Monday.com project management system and team coordinate training and SOP for the use of the Monday.com program.
Program onboarding and assist in the development and growth of team existing and new members.
Manage TMI CE Operating Program (Monday.com) with outside stakeholders to better communicate details like agendas, shuttles, instructors, contracts, etc.
Collaborate with members of the AV team in support of onsite CE course delivery, development of promotional materials, etc.
Collaborate with member of the Communications and Outreach team to proactively develop strategic marketing campaigns for our online, onsite and blended CE courses (including development of impactful digital assets, identification of strategic channels of distribution, and tracking of effectiveness).

Conditions of Employment:

Full-time position that will include shifts beyond normal business hours and on weekends; non-business hour responsibilities are shared amongst CE team members.
Working during holidays and surrounding days is not an expectation for this position.
Travel is not an expectation for this position.
Successful candidate must be legally authorized to work in the United States by time of application; the TMI/Clinical Sciences department will not provide visa sponsorship for these positions.
Pre-employment Criminal Background Check (required for new hires).

Supervision: N/A

Minimum Qualifications:

Minimum Education required:
- B.A./B.S. Hospitality, Event Management, Project Management or in a related field.
Minimum Experience/Skills required:
- Demonstrated ability to organize, prioritize and manage multiple work projects and types of activities while meeting deadlines (i.e., project management) or Project Management Program certification (PMP).
- 1-3 years of relevant professional experience with facility coordination.
- 1-3 years of relevant professional experience with customer service.
- Troubleshooting problems and providing customer/stakeholder support.
- Excellent communication, team/interpersonal skills, and customer service.
- Exemplary organizational, detail and time management skills.
- Fluency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Zoom.

Preferred Qualifications:

Experience working in Higher Education.
Experience in veterinary continuing education Experience in event planning / support / coordination.
Experience and demonstrated excellence in customer service / stakeholder support.
Experience developing and managing project budgets.
Experience with project management software Monday.com and minimum of one area of certification in: Account Management, Sales, Customer Success, Developer, or Marketing.

Salary Range

$50,000-$60,000

Required Application Documents

To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Cover Letter, Resume/CV

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Apply Now

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