Top 50 Administrative support assistant Jobs in Wiscasset Me

Administrative Support Assistant
Allied Universal —Wiscasset, ME
- $35.93 an hour
- Weekends as needed
- Oracle
- Word processing
- Mid-level
Quick Apply
BHS Main Office Secretary
Brunswick School Department —Brunswick, ME
- Full-time
- Computer literacy
- Office
- High school diploma or GED
10d
Administrative Assistant - Maine Street Solutions
Verrill —Augusta, ME
- $28 - $32 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
Administrative Support Specialist
Staffing Solutions Organization LLC —Augusta, ME
- $27 an hour
- Full-time
- Hybrid work
- Microsoft Access
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Specialist - Planning
General Dynamics - Bath Iron Works —Bath, ME
- $52,800 - $84,200 a year
- Microsoft Access
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
7d
Execitive Assistant to CEO/Head of School
Hyde School —Bath, ME
- $50,000 - $60,000 a year
- Weekends as needed
- School experience
- Google Workspace
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Administrative Coordinator and Office Manager
Blue Marble Geographics —Brunswick, ME
- $45,000 - $55,000 a year
- Full-time
- Google Workspace
- Computer literacy
- Mid-level
- Health savings account
- Health insurance
Quick Apply
3d
Office Manager
Day's Jewelers —Augusta, ME
- $55,000 - $72,000 a year
- 8 hour shift
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid holidays
- Paid time off
Quick Apply
10d
Property Administrative Assistant
Preservation Management, Inc. —Augusta, ME
- $17 - $18 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Quick Apply
Front Desk Receptionist
Brunswick Dental Health Associates —Brunswick, ME
- Full-time
- Dental office
- Customer service
- Medical office experience
- Paid holidays
- Dental insurance
Quick Apply
Medical Office Administrative Assistant
Wiscasset Family Health —Wiscasset, ME
- $16 - $17 an hour
- Full-time
- Bilingual
- Background check
- Google Workspace
- Health savings account
- Disability insurance
Quick Apply
17h
Veterinary Receptionist
Atlantic Veterinary Care —Damariscotta, ME
- $17 - $24 an hour
- Part-time
- Background check
- In-person
- Entry level
- Continuing education credits
- Paid time off
Quick Apply
14d
Office Assistant
Town of Lisbon (Water Department) —Lisbon Falls, ME
- $18.00 - $29.50 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
9d
Medical Secretary - Emergency Department
MaineHealth —Brunswick, ME
- $20.27 - $24.36 an hour
- Email
- Experience equivalent to degree accepted
- ER
- Associate's degree
- Paid parental leave
- Parental leave
Administrative Assistant
Maine State Housing Authority —Augusta, ME
- $39,062 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Disability insurance
- Dental insurance
Branch Office Administrator
Edward Jones —Bath, ME
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Evening Receptionist
Tedford Housing —Brunswick, ME
- $23 - $24 an hour
- Full-time
- Background check
- Computer literacy
- Mid-level
- Mileage reimbursement
- Paid holidays
Quick Apply
7d
Medical Receptionist / Patient Services Representative
Be Well My Friend LLC —Augusta, ME
- Full-time
- HIPAA
- Administrative experience
- High school diploma or GED
Medical Receptionist
Kennebec Physical Therapy —Farmingdale, ME
- Full-time
- High school diploma or GED
- Entry level
- Time management
- Health insurance
- Employee assistance program
Quick Apply
3d
Program Service Assistant
MIDCOAST MAINE COMMUNITY ACTION —Bath, ME
- $16.38 - $18.43 an hour
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply

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Administrative Support Assistant

Allied Universal -
Wiscasset, ME

Quick Apply

Job Details

Full-time
$35.93 an hour

Qualifications

Word processing
Administrative experience
High school diploma or GED
Driver's License
Clerical experience

Full Job Description

Administrative Support Assistant

Overview

Company Overview:

Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Job Description

Allied Universal® is looking to hire a Administrative Support Assistant. The Administrative Support Assistant has dual primary areas of responsibility. The first area of primarily responsibility is the maintenance of Payroll and Billing functions through time and attendance functions, compensation duties, and database entry of time in company software. The second area of responsibility is human resources function to include oversight of the selection and placement process as well as the full employee life cycle to include promotions, transfers, and termination, ensuring compliance with employment laws as well as company policies.

The Administrative Support Assistant position requires availability for response during days, nights, weekends, and holidays to liaison for personnel training, financial deadlines, and clerical duties for training and access. Ensures all duties are carried out with safety as the number one priority. Fosters and models a healthy Safety Conscious Work Environment (SCWE).

Site located in Wiscasset, Maine
Pay Rate $35.93 / hour
Must have 3-5 years Administrative experience
Position is Monday - Thursday, 6am - 4pm

RESPONSIBILITIES:

Conduct needed preparation and maintenance of contract administrative correspondence, databases, and reporting
Coordinate and perform data entry for processing of time and attendance in company systems for payroll and client billing to include customer time and materials software
Track, process and perform data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting; project costing identification and tracking, billing and budget interface for labor, and contract purchasing
Support client requirements for administrative data entry and tracking of regulatory fatigue requirements
Oversight responsibility for contract administrative reporting requirements including record retention.
Assist in recruitment, selection, and placement process (e.g., prepares application packets, hire packets, schedule interviews and pre/post-employment training, enter data in the Human Resources Information System [HRIS])
Ensure accurate entry and posting of weekly labor and non-labor items into the Human Resources Information System (HRIS), direct deposit review and submission, research and review payroll discrepancies and submit corrections via HRIS as applicable
Responsible for filing and maintenance of contract personnel and suitability files and documents
Conduct administrative duties (e.g., applicant flow and hiring, unemployment and workers compensation reporting, and benefits administration)
Affirmative Action Program compliance and planning; ensure compliance to policy of all recruiting, selection, and placement processes; recommend corrective actions as needed
Perform purchasing, billing, project costing and accounts payable functions inclusive of billable authorization for contract expenses including labor and materials including record keeping
Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing
Ensure compliance with company HR policies and applicable federal, state, and local laws
Other duties as needed to ensure smooth operations of Administrative and HR related matters
Maintain all corporate and site personnel programs, files, benefit programs, and other data pertaining to the day-to-day administration of plant security operations and AUS corporate requirements

QUALIFICATIONS:

High school diploma or equivalent
Must be at least 21 years of age with a valid Driver's License
Ability to obtain and maintain all necessary state or federal licensing requirements
Minimum of one (1) year of successful experience in human resources-related field
Prior work experience in payroll, accounting, or related field
Work history demonstrating proficient skills in payroll applications or time/labor materials software (e.g., WinTeam, Oracle, ADP, etc.), word processing and general office clerical duties

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

Requisition ID

2026-1648349

Quick Apply

Refine Your Search

administrative support assistant jobs in wiscasset me

Administrative Support Assistant

BHS Main Office Secretary

Administrative Assistant - Maine Street Solutions

Administrative Support Specialist

Administrative Specialist - Planning

Execitive Assistant to CEO/Head of School

Administrative Coordinator and Office Manager

Office Manager

Property Administrative Assistant

Front Desk Receptionist

Medical Office Administrative Assistant

Veterinary Receptionist

Office Assistant

Medical Secretary - Emergency Department

Administrative Assistant

Branch Office Administrator

Evening Receptionist

Medical Receptionist / Patient Services Representative

Medical Receptionist

Program Service Assistant

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