Top 5415 Administrative services Jobs in Woburn, Ma

Medical Office Administrative Supervisor
Rheumatology & Internal Medicine —Wilmington, MA
- $28 - $33 an hour
- Full-time
- Private practice
- Inventory management
- Primary Care
- Health savings account
- Health insurance
Quick Apply
11d
Project Manager/Executive Assistant to CEO
Martino Law Group, LLC —Melrose, MA
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- 401(k)
Quick Apply
Administrative Assistant - Sales
Uline —Burlington, MA
- $27 - $34 an hour
- Full-time
- Microsoft Excel
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
5d
Proposal Coordinator
John's Sewer & Pipe Cleaning, Inc. —Woburn, MA
- $26 - $32 an hour
- Full-time
- Mid-level
- Office
- Computer skills
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant I
Town of Burlington —Burlington, MA
- $30.56 - $43.68 an hour
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
4d
Administrative Assistant (Part-time)
Eckert & Ziegler Radiopharma Inc —Wilmington, MA
- $30 - $50 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Assistant
BayMark Health Services —Woburn, MA
- $32.00 - $37.30 an hour
- Full-time
- 18 years or older
- Microsoft Outlook
- Writing skills
- Paid jury duty
- Disability insurance
Data Entry
EMC, Inc —Hanscom AFB, MA
- $24.55 - $50.00 an hour
- Contract
- Microsoft Excel
- Office
- Front desk
Quick Apply
7d
Operations & Administrative Specialist Woburn MA On Site
Valtitude —Woburn, MA
- Email
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Receptionist
BRUNT Workwear —Wilmington, MA
- $45,000 - $52,000 a year
- Google Workspace
- Office
- High school diploma or GED
Office Administrator
PPM Industrial Water Sevices —Woburn, MA
- $50,000 - $60,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health insurance
Quick Apply
3d
Office and Events Coordinator
FirstLight Power —Burlington, MA
- $75,000 - $90,000 a year
- Hybrid work
- Microsoft Outlook
- 5 years
- Word processing
- Paid parental leave
- Health savings account
Quick Apply
Administrative Assistant
Morgan Stanley —Boston, MA
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant
Middlesex County DA's Office —Woburn, MA
- $44,500 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Business Partner, Search Ads
Google —Cambridge, MA
- $79,000 - $113,000 a year
- Full-time
- Mid-level
- Office
- 2 years
Administrative Coordinator, Office of Associate Dean of Research
Boston University —Boston, MA
- Mid-level
- US work authorization
Administrative Assistant
Oruka Therapeutics —Waltham, MA
- $35 - $50 an hour
- Google Workspace
- Customer service
- Mid-level
Quick Apply
Administrative Assistant
Ellis Fire —Woburn, MA
- $18 - $22 an hour
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Office Administrative Assistant
Thibeault Development —Stoneham, MA
- $23 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
6d
Medical Director
Tandem —Somerville, MA
- $175,000 - $200,000 a year
- Full-time
- Clinic experience
- Recruiting
- In-person
- Health insurance
- Dental insurance
Quick Apply

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Medical Office Administrative Supervisor

Rheumatology & Internal Medicine
Wilmington, MA

Quick Apply

Job Details

Full-time
$28 - $33 an hour
11 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Retirement plan

Qualifications

Teamwork
Team supervision
High school diploma or GED
Hiring
Supervising experience
Medical records
Recruiting
Typing
Health information management
Associate's degree

Full Job Description

Job Summary

SUPERVISORY EXPERIENCE IN A PHYSICAN OFFICE REQUIRED

The Medical Office Administrative Supervisor provides day-to-day leadership and oversight of front office operations. This position is responsible for ensuring exceptional patient experiences, efficient proactive smart scheduling and registration workflows, staff development and oversight, and consistent execution of departmental policies, operational standards, compliance, government laws and regulations.
This position serves as the primary resource for front office staff, partnering closely with management, providers, billing and administrative leadership to promote efficient operations and high-quality patient care.

Qualifications

Essential Responsibilities:

This position is a hands-on working supervisor
Provides day-to-day supervision of front office staff.
Assigns, prioritizes, and monitors daily workflow to ensure efficient front office operations.
Coaches, mentors, and develops staff through ongoing feedback and training.
Participates in recruitment, interviewing, onboarding, orientation, and competency assessment of new employees.
Assists the Practice Manager with performance evaluations, attendance management, scheduling, and corrective action.
Ensures appropriate staffing coverage and adjusts assignments based on clinic needs.
Serves as the first point of escalation for operational and staff concerns.
Serves as the departmental subject matter expert ("Super User") for scheduling, registration, electronic health record, patient portal and other front office applications including troubleshooting telephones and computer issues.
Monitor front office budget, expenses, and inventory; implement cost-saving measures
Promotes accountability, teamwork, and a positive patient-centered culture.
Performs other duties and projects as assigned to support the operational needs of the practice.

Knowledge, Skills & Abilities

Strong knowledge of practice operations, scheduling, registration, insurance, referrals, verification, medical records, and patient access workflows.
Demonstrated leadership, coaching, and team development skills.
Excellent organizational, communications skills, problem-solving, and critical thinking abilities.
Strong interpersonal and communication skills with the ability to effectively manage difficult situations.
Ability to prioritize multiple responsibilities in a fast-paced healthcare environment.
Proficiency with electronic health record systems and other healthcare information systems and applications preferred.
Knowledge of HIPAA, patient confidentiality, and regulatory requirements.
Commitment to exceptional customer service and patient-centered care.

Qualifications

High school diploma or equivalent required. Associate or bachelor’s degree preferred.
Experience in a physician practice setting 2-3 years preferred.
Previous experience in a physician practice in a supervisory role required.
Experience with scheduling, registration, referrals, insurance verification, spreadsheets and word.
Must type 55 words per minute
Primary care experience preferred, Rheumatology experience or other specialty practice operations can be considered.

Job Type: Full-time

Pay: $28.00 - $33.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Health savings account
Paid time off
Retirement plan
Vision insurance

Medical Specialty:

Primary Care
Rheumatology

Education:

Associate (Required)

Experience:

Supervising: 2 years (Required)

Ability to Commute:

Wilmington, MA 01887 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in woburn, ma

Medical Office Administrative Supervisor

Project Manager/Executive Assistant to CEO

Administrative Assistant - Sales

Proposal Coordinator

Administrative Assistant I

Administrative Assistant (Part-time)

Administrative Assistant

Data Entry

Operations & Administrative Specialist Woburn MA On Site

Receptionist

Office Administrator

Office and Events Coordinator

Administrative Assistant

Administrative Assistant

Administrative Business Partner, Search Ads

Administrative Coordinator, Office of Associate Dean of Research

Administrative Assistant

Administrative Assistant

Office Administrative Assistant

Medical Director

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