Planned Parenthood Southeastern Pennsylvania is the local affiliate of the country’s leading sexual and reproductive health care advocate and provider. Planned Parenthood Southeastern Pennsylvania operates 10 health centers throughout Chester, Delaware, Montgomery, and Philadelphia counties. Nationwide, Planned Parenthood affiliates operate more than 600 health centers, providing medical services and sexuality education for millions of individuals (adults and teens) each year. We also work with allies worldwide to ensure that all people have the right and the means to meet their sexual and reproductive health care needs.
Be part of the diverse and inclusive Planned Parenthood family and join us as a Controller in our Finance Department. This is a full-time exempt level position. The position is available as on-site or hybrid. Work hand-in-hand with like-minded individuals in an environment built on collaboration, open communication, and mutual respect. We are looking for passionate, dedicated people who are eager to make positive contributions to their community and to our mission.
We offer excellent benefits, and an opportunity to join a diverse team committed to respectful, confidential, customer focused, top-quality and innovative reproductive health services. If you meet job duties and the requirements detailed below, we invite you to apply.
PRIMARY FUNCTION/PURPOSE OF THE POSITION:
The Controller is responsible for directing, managing and reporting the financial activities of the agency, overseeing day-to-day fiscal operations, and supervising Finance, Purchasing, and Security Department staff. The Controller analyzes and interprets financial results and, with the Chief Financial Officer, recommends tactical and strategic advances in financial policy, planning and management. The Controller ensures that all agency staff have the tools and information they need to effectively manage programs and services to meet agency goals. The Controller provides leadership to the organization through interdepartmental coordination and teamwork, and is a member of the Senior Management Team.
DUTIES AND RESPONSIBILITIES:
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Supervise accounting functions including internal audits, payroll, accounts payable, cash receipts, contractual compliance, banking relationships, financial management of grants and preparation/distribution of financial reports to internal customers.
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Supervise purchasing and security functions.
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Recruit, manage and develop Finance, Purchasing, and Security Department staff.
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Manage agency cash flow by monitoring timing of expenditures and line of credit; audit cash transactions in Practice Management and Fundraising systems.
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Maintain banking relationships for routine services and line of credit. Perform monthly bank reconciliations and/or coordinate and supervise others to perform.
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Oversee regular review of general ledger including balance sheet account analysis and review of income and expense accounts to assure accuracy and detect anomalies.
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Coordinate monthly journal entries, including own and others’ entries.
- Maintain and improve systems to ensure effective internal controls, compliance with governmental and contractual requirement and timely and accurate reporting.
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Participate in interdepartmental, interdisciplinary teams to improve and integrate centralized and distributed financial operations, with special attention to technical assistance and oversight of health centers.
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Work with department heads and managers to provide documentation, communication and training on financial policy, operations and protocols. Ensure that department heads, managers and other staff receive regular and specialized financial reporting to support their budgeting and financial management responsibilities.
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Prepare agency financial statements, both internal and external.
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Assist in annual budget preparation.
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Coordinate annual audit, ensuring completion on-time.
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Ensure timely and accurate tax filings.
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Ensure compliance with the financial management requirements of funders.
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May be directed to manage various projects and participate on interdisciplinary teams as well as perform other duties as assigned.
PROBLEM-SOLVING:
Independently solves complex problems and makes decisions based on sound accounting and financial principles. Work requires exercising considerable initiative, and independent analytical and evaluative judgment. Assesses payroll and finance policies and procedures for compliance and effectiveness and monitors the effect of payroll and finance decisions on the fiscal health of the organization.
FISCAL RESPONSIBILITY:
Responsible for monitoring overall budget of the organization.
CONTACTS:
Works with staff and management throughout the agency. Performance affects how well the department managers are able to manage and control budgets. Works with and represents the agency to a variety of external contacts including banks, vendors, grantors and auditors. Ability to work independently and effectively with outside contacts impacts the fiscal health of PPSP.
SUPERVISION:
Supervises Finance Associates.
KNOWLEDGE, SKILL AND ABILITY:
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Comprehensive and in-depth understanding of non-profit financial management.
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Skilled in financial analysis and problem solving.
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Experienced and skilled in staff leadership, management and supervision, and in organizing departmental staff and interdepartmental teams for efficiency, accuracy, creativity, and collegiality.
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Committed to working collaboratively to achieve organization’s goals.
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Strong communication skills, including understanding what needs to be communicated to whom, when, and how.
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Skilled in software applications including accounting systems, databases, spreadsheets, and presentation packages for accounting, billing and practice management.
EDUCATION, EXPERIENCE, TRAINING AND CERTIFICATION:
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Bachelor’s degree in accounting required, plus additional training/certification as appropriate; CPA and/or MBA strongly preferred.
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Minimum of eight years of progressively responsible experience and demonstrated leadership in financial management.
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Demonstrated experience and skills in departmental leadership, staff management and relationship management.
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Experience with medical billing a plus.
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Non-profit experience strongly preferred.
KEY REQUIREMENTS:
- Commitment to advancing race(+) equity in one’s work: interested in expanding knowledge about the role that racial inequity plays in our society
- Awareness of multiple group identities and their dynamics, bringing a high level of self-awareness about personal identity, empathy, and humility to interpersonal interactions
- Demonstrated ability to communicate clearly and directly as well as hear and act on feedback related to identity and equity with the aim to learn
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Strong sense of accountability to equitable practices
- Understanding of the impact of identity dynamics on organizational culture
- Commitment to PPSP’s In This Together service ethos, workplace values, and service standards
PHYSICAL/MENTAL/COGNITIVE REQUIREMENTS:
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Ability to sit for extended periods of time while working at a computer or desk.
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Manual dexterity for typing, filing and handling office equipment such as telephones and copiers.
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Occasional lifting, carrying, or moving objects up to 15 pounds.
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Visual acuity for reading documents, data entry, and viewing a computer screen.
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Ability to focus and maintain attention to detail in a fast-paced environment with frequent interruptions.
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Strong organizational and time management skills to handle multiple tasks and meet deadlines.
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Critical thinking skills for problem solving, data accuracy, and handling inquiries.
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Effective communication skills, both written and verbal, for interacting with coworkers, management, and external clients.
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Ability to follow instructions, adhere to company policies, and handle confidential information with discretion.
