Supports for day-to-day operational functions of the Code Administration Division. Assist Code Administration Manager with oversight and strategic planning of division priorities and direction including service levels, performance and operations.
Assists in supervising, planning, organizing, facilitating, and supporting the programs, processes, procedures, requirements and activities of the Code Administration Division.
Participates in the work, and supervises, directs, coordinates and facilitates the activities of the code compliance work unit and other units within the division as assigned. Oversees the issuance of permits and other responsibilities of permit staff. Provides guidance, mentoring, training, support and assistance to ensure work is performed efficiently and effectively, with excellent customer service and response.
Establishes and coordinates employee work schedules and coordinates work performed with other divisions as needed. Provides effective leadership and /or direction to subordinates engaged in all facets of building inspection, code compliance and code inspections. Assists, supervises and participates in the checking of building, mechanical and plumbing plans and calculations. Monitors major or highly complex construction projects for code compliance. Provides for assistance to Fire Department as necessary with regard to fire inspections and the work of the Community Risk Reduction Specialists.
Supervises, reviews and assists with work of assigned staff within the Code Administration Division; trains, and develops staff in City standards and other related work; provides professional leadership and ongoing development and learning opportunities to staff. Responsible for completing timely subordinate performance evaluations, regularly evaluating performance thoroughly and professionally, including, but not limited to providing performance feedback, recommending employment and/or disciplinary action. Provides guidance, assistance and direction to staff in resolving difficult or unusual situations and problems in the field or office.
Responsible for performance of subordinates; ensures compliance with all applicable laws, State and Federal regulations, City ordinances, policies, procedures and sound financial practices. Recommends improvements to department operating systems and procedure. Observes, promotes, trains and enforces appropriate safety practices and procedures.
Performs field inspections to ensure compliance with City construction and compliance related codes and specifications. Advises and interprets codes, regulations and departmental policies to other inspectors, contractors, engineers, architects and the general public. Helps facilitate electronic plan review methods and procedures.
Assists the Code Administration Manager by researching problems and complaints regarding commercial and residential building construction and code compliance. Promotes open and constructive communications with owners, contractors, architects, engineers and other appropriate parties. Researches and addresses concerns, issues and/or complaints in the field with contractors and customers. Assists in developing division policies and interprets policies and relevant codes and regulations to division employees and the public.
Prepares and/or reviews written reports with Code Inspectors and/or Contractors and other customers. Prepares and issues notices of violation. Writes, edits, reviews and evaluates various reports, correspondence, policies, procedures and assists with the preparation and completion of the division budget, state and federal grants and other funding matters as necessary. May assist manager with grant applications and monitoring budget expenditures. grants and other funding opportunities.
Creates reports, memos and provides oral and/or written presentations and testimony at City Council meetings, hearings, court proceedings and committee meetings.
Acts safely and responsibly when driving and/or operating vehicles and other motorized equipment to perform required duties. Work is performed in a variety of locations and work/construction sites in a timely and efficient manner. Legally adheres to all traffic laws and regulations,
Keeps licenses and certifications up-to-date and completes mandatory and otherwise assigned trainings as required.
May act as Code Administration Manager in his/her absence.
Contributes to the effectiveness of the Code Administration Division and City government by demonstrating and fostering an attitude that encourages cooperation and coordination of efforts, productive time management, and efficient use of resources. Provides continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively to provide exceptional customer service to internal and external customers.
Requires regular, reliable and punctual attendance.
Performs other related duties as required.
Thorough knowledge of: applicable Federal, State and local laws, rules, regulations and processing requirements; City policies and procedures; federal, state and local traffic laws, rules and regulations; national, state and local construction and fire related codes and regulations; modern developments, current literature, and sources of information in the field of building construction, building plan review, and building and fire inspection.
Knowledge of best principles and techniques of supervision and leadership; practices and principles of work flow and systems analysis; safety practices, policies and procedures; record keeping systems, processes, and practices; best principles and practices for project and financial management; municipal records retention procedures, and techniques. Demonstrates knowledge and sound judgement with regard to public disclosure, and confidentiality standards.
Strong working knowledge of: computer spreadsheets; databases; industry applications; permitting and code compliance case tracking software; Microsoft Office Suite including Excel; report writing tools; and office equipment; professional office procedures and practices; and computerize municipal budgetary and fiscal management practices. Ability to operate standard office equipment including but not limited to: computer, fax machine, copy/fax machine, telephone etc.
Knowledge of techniques and strategies for dissemination of complex and/or technical written and verbal information to a wide range of individuals, including but not limited to managers, staff, government officials, public and private interest groups, and other members of the public.
Ability to: administer, oversee, coordinate and assign projects; assist with the preparation and administration of budgets; research and prepare technical reports; plan, direct, and supervise work; apply relevant laws, ordinances, standards and specifications to the work of the division; establish, facilitate and maintain effective working relationships with individuals, groups and organizations representing a wide variety of ethnicities, cultures, opinions, and beliefs; continually demonstrate tact, diplomacy, and respect, with other City employees, officials, contractors, consultants, property owners, community organizations, government agencies and the general public; communicate clearly and effectively, with employees, members of the public representing diverse education and backgrounds, and with officials at all levels of government, utilizing well-developed communication skills, both written and oral, with appropriate use of business English, including, but not limited to: correct grammar, vocabulary, letter composition, editing, spelling, and punctuation.
Ability to: read, interpret and execute complex oral and written instructions, including, but not limited to, construction plans and specifications; apply extensive or obscure guidelines to a wide variety of work situations; perform a variety of mathematical computations with ability to read, interpret and analyze technical documents and to translate analysis into reports. Ability to read, research, interpret, apply and explain codes, rules, regulations, policies, and procedures. Coordinates with other departments in the application of various City codes as needed.
Must possess ability to identify and define problems, establish facts, and draw valid conclusions.
Ability to negotiate, and clearly and concisely present complex information in both written and verbal formats. Must possess the ability to make informative and persuasive presentations to individuals and groups, and participate in public forums. Must routinely and regularly maintain confidentiality and discretion through all forms of communication; facilitate and lead cohesive, positive, and highly productive, work teams with a customer service focus.
Ability to work independently with self-direction and minimal direction or oversight; maintain sustained attention to detail, formulate goals, and work under timeline pressures; prioritize and assign workloads; manage multiple tasks with competing deadlines, handle stressful situations, and complete work quickly and accurately while managing multiple interruptions. Excellent analytical and organizational skills are essential. Must possess ability to quickly adapt to changing priorities and demands.
Ability to coach, mentor, train, supervise, plan, organize, direct and evaluate the work of a staff of technical, professional, operational and clerical personnel; complete performance timely and objective performance evaluations; provide constructive feedback to subordinates; develop and implement modern auditing and accountability methods, procedures, forms and records; facilitate and lead cohesive, positive and highly productive work teams with a customer service focus. Ability to positively receive feedback and take direction is essential.
Ability to work cooperatively as a supportive team member and adhere to the department’s values including, but not limited to: customer focused teamwork; positive communication; and accountability in a punctual, regular and reliable manner.
Must be able to drive legally with precision, speed and safety. Ability to consistently work safely and in compliance with the federal, state and local regulations, laws, policies and standards; to recognize traffic hazards and other potential safety concerns; and to make sound decisions and actions while performing duties and/or operating vehicles
Ability to maintain annual training requirements of the position, including but not limited to City mandatory training requirements.
Ability to work extended hours as needed to carry out the supervisory responsibilities of the position.
PHYSICAL DEMANDS:
Work is occasionally performed in an office environment while sitting at a desk or computer terminal for periods of time or while standing for a period of time. Continuous use of both hands in reaching/handling/grasping/keyboarding and other fine motor skills manipulation while driving, performing duties and operating computers. Occasional heavy work includes lifting and carrying up to 25 pounds. Occasionally ascends/descends stairs, ladders and other inclines while maintaining balance. Occasional bending/twisting at knees/waist/neck. Occasional stooping/bending/kneeling/crawling while performing duties. Continuous use of all senses including feeling/talking/ hearing/seeing while performing duties and communicating with co-workers, general public and completing all tasks as assigned. Must be able to hear in the normal audio range with or without correction. Must be able to see in the normal visual range with or without correction, Must be able to distinguish color and maintain long-term and short-term memory to accurately recall complex information. Work may require occasional travel to a variety of locations. May work outside in all weather extremes and be exposed to stinging or biting insects, aggressive animals, vermin, water, dirt, dust, construction debris, smoke, electrical hazards, noxious odors, fumes, or chemicals, solvents, oil, needles/drug paraphernalia, vibrations, traffic, and rough and uneven terrain. May work at heights, in confined spaces or awkward positions, remote locations or in noisy work area. Will be required to wear safety protective gear when necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
UNUSUAL WORKING CONDITIONS:
May come in contact with irate, upset, emotionally disturbed, or uncooperative individuals. Will require driving/traveling to a variety of locations. May require some evening or weekend work to address workload and when meeting with the public. May be required to carry a cell phone or paging device and respond to technological or operating issues and/or emergency situations outside the normal work schedule, including evenings, weekends and/or holidays.
