What We’re Looking For
We’re searching for a dynamic Human Resources Coordinator who brings energy, fresh ideas, and a proactive mindset to the table. This role is perfect for someone who thrives in a fast-paced environment and enjoys making a meaningful impact across multiple departments.
Our ideal candidate is:
-
A self-starter who takes initiative and isn’t afraid to think outside the box
-
Skilled at building strong relationships with employees at all levels
-
Highly organized and detail-oriented, ensuring nothing slips through the cracks
-
Comfortable multi-tasking and prioritizing in a busy work environment
-
Professional, approachable, and dependable in all interactions
-
Adaptable and eager to bring new ideas and improvements to HR processes
-
CPR and First-Aid certification preferred, though not required, with potential opportunity to become an instructor
If you’re passionate about people, love staying organized, and enjoy juggling a variety of responsibilities while keeping a positive attitude, we’d love to have you on our team!
GENERAL DESCRIPTION
Under administrative direction of the Manager of Human Resources, the Human Resources Coordinator is responsible for the planning, development, coordination, implementation and evaluation of the human resource function of Macon Resources, Inc. Assures responsibilities meet applicable local, state, federal laws and regulations; licensure/certification/accreditation standards, agency policies and procedures and agency mission.
ESSENTIAL JOB RESPONSIBILITIES
-
Coordinates the planning, development, implementation and evaluation of designated department specific development days, specified core training/orientation, refresher training and position specific training.
-
Gathers information to develop training curricula for presentation; compiles and retains information and data for use in training programs in an organized retrievable manner.
- Schedules and disseminates schedule of training sessions ensuring that specified time frames are achieved; coordinates the time, location and speakers for specified training sessions.
-
Schedules employee training that requires pre-registration (CPR, First Aid, Safety Care, etc.); completes follow up documentation and billing for CPR and First Aide; and, notifies Program/Department Director of employees who do not show up as scheduled.
-
Prepares training room as needed including handouts, sign-in sheets, presentation aids, equipment, evaluations, and other training tools as needed in a timely manner.
- Completes, submits, and maintains all paperwork (training logs, sign-in sheets, etc.) required as needed for training records or for DSP approval to DPH Registry and QIDP approval on DHS database; prepares certificates as required as employees complete DSP, QIDP 40-hour training, QIDP CEUs, and Safety Care.
- Preparing billing information as needed as employees complete DSP, QIDP 40-hour training, QIPD CEU, and Medication Administration training and submits to DHSs.
-
Periodically evaluates and suggests improvements when appropriate to the training curriculum. Assuring regular ongoing input from MRI employees regarding employee training needs and the quality of training programs provided by employee surveys and feedback for the department Employee Development Committee(s).
-
Coordinating employee feedback surveys after ninety days for new employees, annual engagement survey for all employees, and an exit survey upon employees voluntarily leaving the agency; responsible for the design, collection, analysis, and communication of results to leadership.
- Assists Benefits/Recruitment Coordinator with recruitment effort for exempt, nonexempt and temporary workers of designated departments:
- Maintains a relationship with areas schools, universities, and associations, and by participating in community awareness activities and other events; represents agency at select job fairs.
- Writes and posts positions; works with marketing department to advertise positions on social media; distributes employment information within community as needed.
-
Prescreens applicants to verify applicants meet determined qualifications; supports supervisors by pre-interviewing, completing reference checks, and verifying credentials and qualifications.
- Administers the TABE test to all direct care applicants.
-
Schedules interviews with supervisors; extends job offers; and coordinates start dates.
-
Shares knowledge of benefits program to educate new hired and support current employees.
-
Monitors employee retention activities by serving as a member of the Employee Development Committee; coordinates wellness activities including the annual wellness fair.
-
Monitors the performance evaluation program; ensures department supervisor or Program Director completes 90-day evaluations in a timely manner; supports leaders in the completion of annual evaluations as necessary.
- Compiles and summarizes human resource data including open positions, hiring, training topics and participation; prepares reports for Quality Assurance Committee; pulls additional information and statistics at the request of the Manager of Human Resources.
- Recommends new approaches, policies, and procedures on department initiatives to effect continual improvements in efficiency of department and services performed.
-
Ensures compliance with all federal, state and local employment laws.
- A Bachelor’s degree (BA or BS) in Human Resources, Personnel Management, Business Management, or a related field is preferred. Candidates with equivalent experience in personnel, employee training, or development will also be considered, with experience substituted for education at a rate of two years of relevant experience for one year of education. Additionally, one year of applicable work experience in a Human Resources-related field is preferred.
-
Must have one year of experience and be able to demonstrate knowledge of all applicable laws regarding personnel administration. Must demonstrate good public relations and training skills, good oral and written communications skills.
-
Must be able to operate a computer utilizing word processing and spreadsheet applications.
-
Must be able to demonstrate the ability to work productively with a variety of private and public organizations and be able to effectively represent the agency within the community.
-
Must demonstrate the ability to work with an average degree of supervision, exhibit accuracy, dependability, initiative, orderliness and timeliness.
-
Must be able to maintain payroll, financial, personnel, and information related to persons served as confidential and in accordance with the Mental Health and Developmental Disabilities Confidentiality Act and the Policies and Procedures of Macon Resources, Inc.
-
Must have reliable transportation to conduct agency business that does not include the transportation of individuals and families served; must maintain a valid Illinois Drivers License and a good Motor Vehicle Record; and must maintain personal auto insurance with minimum coverage of Bodily Injury-Liability per Person of $50,000 and Liability per Accident of $100,000, Property Liability of $100,000, Medical Payments of $5,000, and Uninsured/Underinsured Person of $100,000 and Accident of $300,000.
-
Must be able to complete MRI training requirements.
-
Must be able to adapt to frequent change and perform adequately when confronted with critical or unexpected issues; make sound administrative and/or business judgments based on sound reasoning in daily and emergency situations.
-
Must be able to perform the following:
-
lift 40 pounds;
-
stand or sit for extended periods of time,
- full range mobility: push, pull, turn, balance, handle, stoop, kneel, grasp, reach;
-
good eyesight with depth perception, color vision, eye/hand coordination, acuity-field and acuity-near vision;
-
good bi-manual hand and finger dexterity; and communicate.
-
adequate hearing.
-
Must be able to counsel, advise, teach, resolve conflicts, and direct employees.
-
Must be able to summarize, synthesize and analyze data/information.
-
Must be able to communicate effectively and diplomatically in both oral and written form and be able to meet and work with the public.
