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Office Manager and New Construction Utility Coordinator

MBN Properties LLC -
Fort Wayne, IN

Quick Apply

Job Details

Full-time
$50,000 - $55,000 a year
11 days ago

Benefits

Paid time off
401(k) matching
Employee discount

Qualifications

Customer communication
Microsoft Excel
Microsoft Outlook
Interpersonal skills
Filing
Attention to detail
Construction administrative experience
Time management

Full Job Description

New Construction Utilities Coordinator &

Office Management

Position Summary

MBN Properties is seeking a highly organized and detail-oriented New Construction

Utilities Coordinator & Office Manager to support our residential construction operations.

This position serves as the primary coordinator for utility installations, municipal

interactions, construction documentation, and office administration. The ideal candidate

will thrive in a fast-paced environment, communicate effectively with homeowners, utility

providers, subcontractors, and municipalities, and ensure projects move efficiently from

contract to completion.

Primary Responsibilities

Utility Coordination

 Coordinate utility installations for all residential construction projects, including:

o Electric

o Natural gas

o Water

o Sewer

o Telecommunications and internet services

 Submit applications and service requests to utility providers.

 Track utility timelines and proactively communicate delays.

 Schedule utility inspections and service connections.

 Maintain utility status reports for all active projects.

 Work directly with utility companies, municipalities, and developers to resolve

issues.

Permitting & Municipal Coordination

 Assist with permit applications and document submission.

 Coordinate required inspections with local jurisdictions.

 Track permit approvals and inspection results.

 Maintain compliance records and project documentation.

 Monitor project milestones requiring municipal approvals.

Construction Administration

 Maintain project files and construction records.

 Assist project supervisors with scheduling and trade communication.

 Update construction management software and project tracking systems.

 Process homeowner selections and construction documents.

 Prepare and distribute project reports and schedules.

 Support warranty and service request documentation.

Office Management

 Manage day-to-day office operations.

 Answer phones and greet visitors.

 Coordinate office supplies, equipment, and vendor services.

 Maintain filing systems and company records.

 Assist with meeting scheduling and preparation.

 Support accounting with invoice collection and document organization.

 Coordinate company events and office functions as needed.

Customer Service

 Serve as a point of contact for homeowners during the construction process.

 Provide updates regarding utility installations and project milestones.

 Respond promptly to homeowner inquiries.

 Maintain professional communication with clients and trade partners.

Qualifications

 2+ years of administrative, construction coordination, or office management

experience.

 Strong organizational and time-management skills.

 Excellent verbal and written communication abilities.

 Proficiency in Microsoft Office (Excel, Word, Outlook).

 Ability to manage multiple projects simultaneously.

 Strong attention to detail and follow-through.

Preferred

 Experience in residential construction, homebuilding, utilities, or permitting.

 Knowledge of local municipal approval processes.

 Experience with construction management software.

Key Attributes

 Highly organized and detail-oriented.

 Self-motivated and proactive problem solver.

 Professional and customer-focused.

 Able to prioritize competing deadlines.

 Strong team player with a positive attitude.

Compensation & Benefits

 Full-time position

 Competitive salary based on experience

 Paid time off

 401(k) with company match

 Company performance bonus

Pay: $50,000.00 - $55,000.00 per year

Benefits:

401(k) matching
Employee discount
Paid time off

Work Location: In person

Quick Apply

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