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Change Order Admin

JRM Construction Management, LLC -
New York, NY

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Job Details

$67,000 - $75,000 a year

Qualifications

Microsoft Excel
Microsoft Outlook
Coordinating with subcontractors on construction projects
Purchase order management
Scanning
Mid-level
Administrative experience
Timberline
Construction document control
Data entry
Organizational skills
Purchasing
Document change management
Construction change order management
Communication skills
File organization
Office experience
Office record organization

Full Job Description

Company Overview

JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State & Federal Agencies, Fortune 500 corporations, respected property owners & developers, major law firms, media & tech firms, leading luxury retailers, renowned hospitality groups, life sciences & healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.

Job Summary

Cost Control at JRM is seeking a Change Order Admin to join their team. The admin will serve as the point of entry for all Work Orders and Extras for the Change Order Department.

Responsibilities

Serve as point of entry for all Work Orders and Extras for the Change Order Department
Perform data processing of change orders, including scanning, filing, and distributing drawings/sketches in an electronic version.
After applications are approved; create Lien Waivers and distribute to Subcontractors
Track receipt of Original Lien Waivers and other pertinent documentation
Enter information into Timberline; Create Client Change Requests, Subcontracts, Subcontractor Change Orders and Purchase Orders
Verify supporting documentation (Back-up)
Verify and document Subcontractor paperwork (insurance certificates, Lien Waivers, Signed Subcontracts)
Communicate with Field Supervisors as needed
Manage project documentation
Create and assemble new job files while maintaining existings
Printing and distribution of Work Order email attachments
Track and document problem Work Orders
Enter Work Orders and Recaps
Track new jobs for subcontractor contact information changes
Generate outstanding proposal reports
Contact subcontractors for missing proposals
Report and coordinate with Cost Managers
Printing and distribution of Work Order email attachments
Entering & Reviewing Work Orders and Recaps as well as tracking and documenting problem Work Orders
Track new jobs for subcontractor contact information changes
Confirm reason for Change Order voids and alert Purchase Order Department.
Review subcontractor values on Change Orders and confirm with PM/PD for subcontractor agreement
Confirm moves or changes in values with accounting
Create Change Orders and Purchase Orders in emergency situations
Review PM Aging Extra reports and report any discrepancies to Director of Field Operations
Manage and maintain new job folder data requirements
Processing all purchase orders

Qualifications

Experience in an administrative support role in a fast-paced office setting is ideal
Excellent organization and attention to detail skills
Strong written and verbal communication skills
Adaptability in a fast-paced and ever-changing environment

Computer Systems

Microsoft Office (Word, PowerPoint, Excel, and Outlook)

Salary Information

To the extent this role is performed in New York City, the salary range is $67,000-$75,000.

#LI-Hybrid

All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

The salary range listed in job postings reflects the Company's good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.

For more information on how JRM Construction Management collects and uses your personal information, reference our Privacy Policy.

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Refine Your Search

jrm construction management, llc jobs

Change Order Admin

Assistant Project Manager

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Assistant Project Manager (Public)

Project Manager

Jr. Estimator

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