EXECUTIVE ASSISTANT
KLEINFELD BRIDAL CORP —United States
- Weekends as needed
- Research
- Mid-level
- Office
- Flexible schedule
Quick Apply
4d

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EXECUTIVE ASSISTANT

KLEINFELD BRIDAL CORP -
United States

Quick Apply

Job Details

Full-time
4 days ago

Benefits

Flexible schedule

Qualifications

Professional ethics
Direct client contact
Productivity software

Full Job Description

Job Title:

Executive Assistant

Job Category:

Staff

Location:

110 W. 20th St. New York

Travel Required:

0 – 10%

Level/Salary Range:

Salary

Position Type:

Full Time

Reports To:

CEO

Working Conditions:

Normal, No adverse or hazardous conditions, office/sales floor environment, workroom/production environment, minimum 40 hours a week, will require Flexible schedule with some weekends and evenings

Physical Environment:

Manual Dexterity to perform responsibilities

Ability to lift 25lbs

Ability to perform sedentary work

Job Description

Overview:

Roles and Responsibilities:

The Executive Personal Assistant supports the Owner/President in their daily professional and personal life so that they may focus on high-level tasks. The duties for this role vary but typically include screening phone calls, responding to emails, running errands, scheduling business and personal appointments, assisting with correspondence with business and personal lawyers, accountants, and medical professionals, arranging travel, preparing documents and note taking.

The Executive Personal Assistant will/is:

Act as the first point of contact for President
Answer incoming calls and direct them accordingly
Record notes and messages
Schedule and arrange meetings and conferences
Schedule national and international travel arrangements including; itineraries, transportation, meals, & hotels
Perform as a liaison between President and business partners and personal professionals
Manage personal and business calendar and appointment scheduling
Read and write correspondence in mail or email form
Provide administrative support
Conserve client’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
Prepare meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings
Manage all donations and charities
Assist with purchases for different departments
Track and report all expenses from purchases for the Presidents Credit cards
Manage all gifts, recognition and condolence offerings for Officers
Complete personal tasks. Such as: picking up dry cleaning, attending to pets, making restaurant reservations, getting coffee/meals, and scheduling all personal appointments
Managing Personal policies and accounts (insurance, credit, etc.)
Complete additional duties. Such as: organizing events and assisting with home duties.
Be Kleinfeld Ambassador for Tours to groups (Colleges, Universities, High Schools, businesses, and special guests)
Provide courteous service to all customers and associates in accordance with Kleinfeld Bridal Standards
Be courteous and pleasant with all coworkers and supervisors
Ensure all company policies, procedures standards and service standards are fulfilled
Partner with the other departments and vendors to address issues or opportunities in a timely and productive manner

Qualifications and Education Requirements

Educations:

College Graduate

Communication:

Excellent communication skills, written and oral

Leadership:

Able to trouble shoot and demonstrate problem resolution skills
Able to work effectively with personal and professionals from diverse backgrounds

Organizational Skills:

Ability to manage multiple tasks simultaneously while prioritizing
Demonstrate the highest level of ethics and integrity
Strong sense of responsibility and ability to complete tasks with minimal supervision
Exemplary planning and time management skills

required skills:

3 years’ experience as a personal and/or administrative assistant with the same employer preferred
Must sign an NDA/confidential agreement
Proficient with Microsoft Office
Proven ability to manage a flexible schedule
Always available via mobile phone
Ability to interact with high profile clients and executives
Must flex between personal and professional duties quickly and easily
Must love dogs

Disclaimer

The preceding job description has been designed to highlight the general nature and level of work performed by employees with this classification. It is not meant to contain or be interpreted as a comprehensive description of all duties, responsibilities and qualifications required of employees assigned to this job. Actual duties and responsibilities will vary.

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