Top 2585 School secretary Jobs

Executive Assistant
The Leadership School —Remote
- $40,000 - $550,000 a year
- Full-time
- Remote
- School experience
- Google Workspace
- Mid-level
Quick Apply
Remote CACFP Administrative Assistant - Hybrid
PARK EAST ACADEMY INC —Atlanta, GA
- Full-time
- Hybrid work
- In-person
- Entry level
Quick Apply
Administrative Assistant
Genesee Community Charter School —Rochester, NY
- $35,000 - $50,000 a year
- Weekends as needed
- Background check
- Customer service
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
9d
Front Office & Member Services Assistant (Part Time)
CTA - Champion Training Academy —Morgantown, WV
- $15 - $17 an hour
- Part-time
- Background check
- High school diploma or GED
- Front desk
- Employee discount
- Professional development assistance
Quick Apply
Front Desk Sales / Member Services
Goldfish Swim School - Wexford —Wexford, PA
- $17 an hour
- Part-time
- Children
- Cleaning
- Entry level
- Paid training
- Employee discount
Quick Apply
14d
Full-time Music School Administrator - Cupertino & Fremont, CA
Ensemble Performing Arts —Fremont, CA
- $20 an hour
- Full-time
- Sales
- Fair chance
- Visual & Performing Arts
- 401(k) matching
Quick Apply
10d
Administrative Assistant
Louisiana Academy of Performing Arts - LAAPA —Mandeville, LA
- From $18 an hour
- Full-time
- Sales
- Office
- Bachelor's degree
- Paid time off
- Employee discount
Quick Apply
Administrative Assistant for SixtyPlus, Inc., Elderlaw Clinic
Cooley Law School —Lansing, MI
- Email
- Google Workspace
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Head Secretary
Manitowoc Public School District —Manitowoc, WI
- Full-time
- Background check
- Computer literacy
- Mid-level
- Health savings account
- Health insurance
Quick Apply
13d
Ski & Ride School Administrative Assistant, Winter 26-27
Mammoth Mountain —Mammoth Lakes, CA
- $20 - $25 an hour
- Seasonal
- Background check
- Computer literacy
- High school diploma or GED
- 401(k) matching
12h
Front Desk
SafeSplash Swim School —Knoxville, TN
- From $10 an hour
- Part-time
- CPR Certification
- Experience working with children
- In-person
- Paid training
- Flexible schedule
Quick Apply
Ski & Ride School Administrative Assistant
Solitude Mountain Resort —Solitude, UT
- $23 - $26 an hour
- Seasonal
- School experience
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
11d
Front Desk Sales / Member Services
Goldfish Swim School - Fox Chapel —Fox Chapel, PA
- $17 an hour
- Part-time
- Children
- Cleaning
- Entry level
- Paid training
- Employee discount
Quick Apply
13d
Part Time Music School Administrator-Schaumburg, IL
Ensemble Performing Arts —Schaumburg, IL
- $15 - $18 an hour
- Part-time
- Fair chance
- Visual & Performing Arts
- School
- 401(k) matching
Quick Apply
Ski & Ride School Administrative Coordinator
Crystal Mountain —Enumclaw, WA
- $24 - $26 an hour
- Weekends as needed
- Mid-level
- Office
- Front desk
- Health insurance
- Paid time off
Transportation Clerk
Chippewa Valley Schools —Clinton Township, MI
- $17.80 an hour
- Full-time
- Word processing
- Writing skills
- Basic math
- Health insurance
- Dental insurance
Quick Apply
4d
Operations Coordinator
Success Academy Charter Schools, Inc. —Bronx, NY
- $20 an hour
- Classroom
- Computer literacy
- Administrative experience
Quick Apply
Front Desk Associate - Part-Time Only
Aqua-Tots Swim Schools —Conshohocken, PA
- $18 an hour
- Part-time
- 18 years or older
- Spanish
- Sales
- Paid training
- Disability insurance
Quick Apply
Virtual High-Dosage Tutoring Scheduler
ACCEL Schools —Orlando, FL
- Remote
- Mid-level
- High school diploma or GED
- Communication skills
- AD&D insurance
- Disability insurance
6d
School Secretary(s)
Alabama State Department of Education —Alabama
- Background check
- High school diploma or GED
- Entry level

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Executive Assistant

The Leadership School -
Remote

Quick Apply

Job Details

Full-time
$40,000 - $550,000 a year

Qualifications

High school diploma or GED

Full Job Description

Executive Assistant (Assistant to Executive Director)

The Leadership School (Remote position)

Position Summary

The Executive Administrative Assistant serves as a trusted partner to the Executive Director, Governing Board Members, and leadership team by providing high-level administrative, operational, financial, governance, and compliance support. This position is responsible for managing critical organizational systems, maintaining records, coordinating reporting requirements, supporting grant administration, and ensuring the efficient flow of information across the school.

Executive Director Administrative Support

Provides comprehensive administrative support to the Executive Director.
Manages and maintains the Executive Director's calendar to ensure it remains current, transparent, organized, and aligned with organizational priorities.
Assists in prioritizing and tracking Executive Director action items through the school's Governing Board Task Management Tracker.
Maintains organization of the Executive Director's email and correspondence to ensure timely follow-up and efficient communication.
Assists with the preparation of Governing Board presentations, reports, PowerPoint presentations, annual reports, and quarterly/monthly updates to the school community and Governing Board Members.
Coordinates meetings, prepares agendas, compiles supporting materials, and tracks follow-up actions.

Governing Board Support

Supports the Governing Board and its committees by maintaining governance records and ensuring timely filing of required documents.
Uploads and maintains Governing Board agendas, meeting packets, approved minutes, financial disclosure acknowledgements, and related governance documents in ReportWell and other required platforms.
Coordinates the posting and filing of quarterly financial reports and other required governance documents on Board management platforms and public portals.
Assists with information gathering, data compilation, and preparation of Governing Board reports and presentations.
Maintains accurate governance records in accordance with Missouri public charter school requirements, Sunshine Law requirements, and school policies.

Grant Management & Compliance

Supports administration of grants, including Charter Schools Program (CSP) grants and other funding sources.
Tracks staff time and effort documentation via task sheets, and reimbursement records as required by grant guidelines.
Compiles and submits reimbursement requests and supporting documentation for grant-funded expenditures.
Maintains organized grant records and supporting documentation to ensure compliance with funding requirements and audit standards.
Assists leadership with monitoring grant timelines, reporting requirements, and compliance obligations.

Finance & Audit Support

Collects, organizes, and maintains monthly financial documentation, including receipts, invoices, credit card reconciliations, and supporting records required by the school's financial service providers.
Coordinates with EdOps and other financial partners to ensure timely submission of documentation and efficient processing of financial transactions.
Assists in maintaining records necessary for annual financial audits and organizational reviews.
Supports the preparation and organization of documentation requested by auditors, including Marr & Company and other financial consultants.
Maintains confidential financial records and documentation in accordance with school policies.

Operations & Records Management

Maintains the school's operational file management systems, including the TLS Operations Google Drive structure and electronic records, ensuring documents are complete, organized, and easily accessible.
Develops and maintains filing systems that support efficient retrieval of records for staff, auditors, authorizers, Governing Board Members, and other stakeholders.
Assists the Director of Operations with gathering and organizing information necessary to meet reporting deadlines and compliance requirements.
Supports the preparation, compilation, and submission of organizational reports through ReportWell and other required reporting platforms.
Maintains highly confidential student, personnel, financial, and organizational records.

Key Qualifications

Education

High School Diploma or equivalent required.
Associate's degree or Bachelor's degree in Business Administration, Public Administration, Education, Communications, or a related field preferred.

Experience

Minimum of three (3) years of progressively responsible administrative support experience required.
Experience in a public charter school, school district, nonprofit organization, government agency, or similarly regulated environment preferred.
Experience supporting executive leadership, governing boards, grants management, financial documentation, compliance activities, and organizational operations strongly preferred.

Technical Skills

Advanced proficiency in Microsoft Office Suite, Google Workspace, and presentation software.
Experience with ReportWell, Board management platforms, document management systems, and financial recordkeeping tools preferred.
Strong data management, reporting, and organizational skills.

Professional Competencies

Exceptional organizational skills and attention to detail.
Strong written, verbal, and interpersonal communication abilities.
Ability to maintain strict confidentiality and exercise sound judgment.
Demonstrated ability to manage multiple priorities, meet deadlines, and work independently.
Commitment to professionalism, accountability, transparency, and supporting the mission of the school.

Starting Salary: $40,000 - $55,000

40-hour remote work week

Travel may be required 2-3 times/year

Quick Apply

Refine Your Search

school secretary jobs

Executive Assistant

Remote CACFP Administrative Assistant - Hybrid

Administrative Assistant

Front Office & Member Services Assistant (Part Time)

Front Desk Sales / Member Services

Full-time Music School Administrator - Cupertino & Fremont, CA

Administrative Assistant

Administrative Assistant for SixtyPlus, Inc., Elderlaw Clinic

Head Secretary

Ski & Ride School Administrative Assistant, Winter 26-27

Front Desk

Ski & Ride School Administrative Assistant

Front Desk Sales / Member Services

Part Time Music School Administrator-Schaumburg, IL

Ski & Ride School Administrative Coordinator

Transportation Clerk

Operations Coordinator

Front Desk Associate - Part-Time Only

Virtual High-Dosage Tutoring Scheduler

School Secretary(s)

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