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Full Charge Bookkeeper / Office Manager

Confidential
Meridian, MS

Quick Apply

Job Details

Full-time

Qualifications

Microsoft Word
Microsoft Excel
EDI
Bachelor's degree
Accounting experience within manufacturing industry
IT support
QuickBooks
Networking equipment (troubleshooting support)
Office management
Adobe Acrobat

Full Job Description

Skilled Bookkeeper/Office Manager needed for busy manufacturing facility located in Meridian, MS. If you are a detail-oriented professional with a strong work background we invite you to apply for this position.

Job Description includes, but not limited to:

· Recording monthly financial transactions into Quickbooks. Sales and Accounts Receivable entries include the use of route software details that are compiled into Excel spreadsheets for entry into Quickbooks. Prepaid expenses, accruals, and depreciation entries entered by general journal entries, accounts reconciled monthly. Financials are maintained for multiple locations; entries are coded by class – general expenses are allocated by general journal entries among the locations and details maintained in excel spreadsheets for the allocations. Interco sales and expenses, related company payable and receivables. Credit card payments and wires reconciliations. Accounts Receivable and Sales accounts reconciled to route software. Financials are reported to and verified by local a CPA monthly and annually.

· Sales include Distributors that we pay to put our ice in our customers merchandisers. Maintain complete and accurate customer listings for each distributor and distributor product inventory. Calculate distributor inventory, payable and receivable monthly.

· Sales include Copack sales where we deliver our ice to our Customer’s customer. Maintain route software to ensure proper customer billing, pricing, and sales entries.

· Disaster sales and expenses recorded with details to ensure profit/loss visibility by disaster/customer/state. Documentation records kept by customer/disaster.

· Maintain and verify customer EDI exports with customer and route software programmers.

· Route software setup for products, sales tax, customers, exports, pricing that enable reporting of sales and taxes correctly.

· Supervise and verify accuracy of accounts payable, cash, accounts receivable, and payroll. Payroll includes Federal and State quarterly and annual report filings and Forms W2 and 1099’s, payment of all employment related taxes. Payroll filings are for multiple states.

· Cash and Accounts Receivable details are maintained in route software. Route software is “live,” driver daily sales and cash reconciled by office staff daily.

· “In Transit” cash for other freezer/plant locations not dropping route bags at main office are identified by driver and location until all route bags are processed.

· Sales tax and use tax filings for Mississippi, Louisiana, Alabama, and Florida monthly. Any sales requiring additional state taxes reported/paid require registering with the state and applying for tax/business licenses/accounts. Business licenses renewals and personal property tax valuations submitted annually (reconciled to balance sheet and depreciation schedule).

· IFTA reporting, Apportioned Tag additions/deletions/renewals, UCR and FMCSA filings.

· Training/supervision of all office staff – accounts receivable, payroll, accounts payable, customer service and receptionist.

· Work with local computer service company for office IT and equipment support.

· Employee employment records, new customer setup/sales tax information, and vendor setup/tax records.

· Administrative support for General Manager, Sales Managers, Plant Managers as needed.

Job Type: Full-time

Work Location: In person

Quick Apply

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