Top 188 Administrative Jobs in Appleton, Wi

Plant Administrative Coordinator & Food Safety Support
Quaker Bakery Brands, Inc. —Appleton, WI
- From $25 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Microsoft Office
- Paid training
- Health savings account
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12d
Project Operations Assistant
Ballard Marine Construction —Neenah, WI
- $22 - $25 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Writing skills
- Office
- Fuel card
- Paid holidays
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5d
Administrative Receptionist
Windows Of Wisconsin Inc —Kaukauna, WI
- $19 - $21 an hour
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
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3d
Administrative Assistant
QuiCK Transport, LLC —Kaukauna, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
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7d
Office Manager
QuiCK Transport, LLC —Kaukauna, WI
- $25.02 - $30.13 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health savings account
- Health insurance
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6d
Office Administrator
RAS Logistics LLC —Neenah, WI
- $20 - $21 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Disability insurance
- Health insurance
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Administrative Assistant
Wonderland Tire Company —Appleton, WI
- Online Application
- Computer literacy
- Office
- Computer skills
- Profit sharing
- Paid training
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Financial Services Administrative Assistant
Legacy Investment Services —Appleton, WI
- $20 - $35 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Paid holidays
- Paid time off
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Branch Operations Assistant
RB Global —Appleton, WI
- $19.26 - $24.07 an hour
- Full-time
- Word processing
- Office
- Forklift
- Health insurance
- Dental insurance
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Office Assistant
Speedy Clean Drain and Sewer —Menasha, WI
- From $24 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Research
- Health savings account
- Paid holidays
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13h
Operations Support Specialist
J. J. Keller & Associates, Inc —Neenah, WI
- Online Application
- Background check
- Mid-level
- Office
- Profit sharing
- Paid holidays
Receptionist/Chiropractic Assistant
Van Drisse Chiropractic Center —De Pere, WI
- $18.25 - $20.25 an hour
- Full-time
- US work authorization
- Data entry
- Organizational skills
- Paid training
- Health insurance
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Concierge
Ballard Glenn —Appleton, WI
- $16 - $18 an hour
- Part-time
- Inventory management
- Basic math
- Mid-level
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Office Assistant
Elite Coatings —De Pere, WI
- $18 - $21 an hour
- Full-time
- Microsoft Excel
- Office
- QuickBooks
- Health savings account
- Health insurance
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12d
Administrative Assistant
Avis Budget of Wisconsin —Appleton, WI
- From $20 an hour
- Full-time
- Research
- Office
- Administrative experience
- Paid holidays
- Disability insurance
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3d
MEDICAL RECEPTIONIST
Fox Valley Dermatology —Oshkosh, WI
- $17 - $20 an hour
- Full-time
- Clinic
- Typing
- In-person
- Paid holidays
- 401(k)
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5d
Office Management Assistant
D & D Excavation and Landscape Service,Inc. —Appleton, WI
- $18 - $20 an hour
- Part-time
- Google Workspace
- Microsoft Access
- Microsoft Outlook
- Health insurance
- Dental insurance
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OFFICE MANAGER
Canteen —Appleton, WI
- $53,000 - $58,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Commuter assistance
- Paid parental leave
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Receptionist
Auto-Owners Insurance Company —Appleton, WI
- Full-time
- Office
- High school diploma or GED
- US work authorization
- Paid holidays
- Paid time off
Quick Apply
Part-Time Sales Receptionist
Milan Laser Hair Removal —Appleton, WI
- Part-time
- Communication skills
- Entry level
- 401(k) matching
- Opportunities for advancement
Quick Apply

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administrative jobs near appleton, wi

Plant Administrative Coordinator & Food Safety Support

Quaker Bakery Brands, Inc.
Appleton, WI

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Job Details

Full-time
From $25 an hour
12 days ago

Benefits

Paid training
Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
On-the-job training
Vision insurance
401(k) matching
Employee discount
Life insurance
Referral program
Retirement plan

Qualifications

Multitasking
GMP
Microsoft Office
High school diploma or GED
Attention to detail
Calendar management
Clerical experience
Food safety
File organization

Full Job Description

Quaker Bakery Brands, Inc.

Job Description – Plant Administrative Coordinator & Food Safety Support

Position Title: Plant Administrative Coordinator & Food Safety Support

Directly Reports To: Director of Technical Services

Direct Reports: None

Department: Technical Services (with cross-departmental clerical support)

Effective Date: June 8, 2026

Position Summary & Reporting Structure

The Plant Administrative Coordinator is an administrative and clerical support role reporting to the Director of Technical Services. The position keeps the company’s food safety documentation and plant records accurate, organized, and audit-ready, performs routine data entry of plant metrics, and provides general clerical support across the organization.

The Director of Technical Services owns and holds final decision-making authority over all food safety, quality, and regulatory programs. The Plant Administrative Coordinator does not own programs, does not set policy, and does not serve as the company’s Preventive Controls Qualified Individual (PCQI) or SQF Practitioner. The position executes documentation, recordkeeping, scheduling, and data-entry tasks under the direction of the Director of Technical Services and, as time allows, supports other departments.

Position Objective

To support the Director of Technical Services by maintaining accurate, organized food safety and plant documentation, performing routine data entry of plant metrics, and providing general administrative support across the organization — freeing leadership to focus on program ownership, decision-making, and audit leadership.

Responsibilities & Duties

Food Safety Documentation & Recordkeeping (Primary Focus)

Maintain, organize, and file all SQF, AIB, and food safety documentation — both paper and electronic — into the appropriate folders and computer systems, keeping records accurate, complete, and easy to locate.
Verify that required forms and records are received from plant and department personnel; follow up on missing paperwork and notify the Director of Technical Services of any gaps.
Maintain and update online portals and platforms such as Kosher, Repositrak, and 1WorldSync with current information, under the direction of the Director of Technical Services and National Sales Manager.
Update and maintain the Chemical, Contractor, and Approved Supplier lists as needed. Inform the Director of Technical Services of any changes.
Keep the Food Safety Manual and calendar, logs, and program binders current by inserting updated documents, retiring superseded versions, and maintaining the filing structure.
Maintain Approved Supplier files, Allergen Statements, Letters of Guarantee, and all other related paperwork associated with current, new, or sample raw materials and packaging items. Ensure files areup to date and accurate; alert the Director of Technical Services when documents are expiring or missing.
Compile and file label documentation and product specification paperwork; route updated label information to the appropriate personnel as directed.
Maintain records retention in accordance with company and third-party policy and required timeframes.
Assemble all monthly audit notes and pictures provided by the Director of Technical Services and remit to appropriate personnel for follow-up and corrective actions. Ensure all corrective actions are completed on schedule; report any anomalies to the Director of Technical Services.
Perform all necessary product testing needed. Ship samples on prearranged schedule for third party tests. Compile test results in appropriate documents and send to Director of Technical Services for analysis.
Ship out monthly swab testing samples, maintain appropriate swab inventory, collect third party test results data and enter into EMP program tracking document. Communicate any results outside of required parameters to Director of Technical Services.

Plant Metrics & Data Entry

Collect hand-completed downtime sheets and other production records from plant-floor leads and enter the data accurately into the designated Excel spreadsheets and trackers. Submit completed report to Director of Technical Services every Wednesday..
Maintain plant metric trackers (e.g., downtime, production, and related logs) in an accurate, current, and consistent condition as directed.
Flag missing, incomplete, illegible, or unusual entries to the Director of Technical Services for review.
Compile routine plant data into the formats requested for management review.

Audit & Inspection Support

Assemble and organize documentation packets in preparation for third-party, regulatory, and certification audits (SQF, AIB, FDA, WDA, Kosher, Non-GMO).
Schedule audit-related meetings and training sessions and distribute related materials at the direction of the Director of Technical Services and/or Plant Manager and Plant Engineer.
Take notes during audits and meetings and maintain corrective-action and follow-up to-do lists for the Director of Technical Services. The position supports audits clerically and does not lead audits or inspections.
File completed corrective-action documentation and verify that records are returned and stored properly. Upload corrective actions to portals as necessary.

Training Administration Support

Schedule food safety, GMP, SOP, SSOP, allergen, and HACCP/HARPC training sessions and distribute training materials prepared or approved by the Director of Technical Services.
Collect, verify, and file training sign-off sheets and quiz results, and track completion to ensure all required records are captured.
Assist with new-hire administrative onboarding such as preparing paperwork, organizing GMP quiz results for review, and coordinating plant-tour scheduling. Training content is delivered by the Director of Technical Services or designated personnel.

Cross-Departmental Clerical Support

As workload allows, provide general clerical and administrative support to the Sales department, such as preparing customer documentation, organizing specification sheets, data entry, and supporting order-related paperwork.
Provide clerical and administrative support to Production, such as maintaining and filing production paperwork, entering data, and helping keep departmental records organized.
Assist the office with general administrative overflow as needed, including filing, data entry, scheduling, correspondence, and document preparation.

General

Maintain open, courteous communication with office and production personnel.
Keep the Director of Technical Services informed of issues, gaps, or anomalies discovered while handling documentation and data.
Perform all other clerical and administrative tasks as needed or assigned.

Skills & Qualifications

High school diploma or equivalent required. Additional administrative coursework or experience is a plus.
Strong organizational and clerical skills, with close attention to detail and accuracy in filing and data entry.
Proficiency with Microsoft Word, Excel, and Outlook, including comfort accurately transcribing handwritten records into spreadsheets; ability to learn company-specific software and online portals.
Reliable and dependable, able to follow established procedures and direction.
Good written and verbal communication skills and a pleasant, cooperative demeanor with office and production personnel.
Ability to manage multiple tasks and prioritize in a fast-paced environment.
Willingness to learn basic food safety, GMP, and documentation requirements. Prior food safety, manufacturing, or administrative experience is helpful but not required — the company will provide role-specific training.
No science degree, PCQI certification, or SQF Practitioner credential is required; food safety program ownership and qualified-individual responsibilities rest with the Director of Technical Services.

This job description describes the general nature and level of work expected. It is not an exhaustive list of all responsibilities, duties, and skills required, and may be modified at the company’s discretion.

Pay: From $25.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Employee discount
Health insurance
Health savings account
Life insurance
On-the-job training
Paid time off
Referral program
Retirement plan
Vision insurance

Work Location: In person

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Refine Your Search

administrative jobs in appleton, wi

Plant Administrative Coordinator & Food Safety Support

Project Operations Assistant

Administrative Receptionist

Administrative Assistant

Office Manager

Office Administrator

Administrative Assistant

Financial Services Administrative Assistant

Branch Operations Assistant

Office Assistant

Operations Support Specialist

Receptionist/Chiropractic Assistant

Concierge

Office Assistant

Administrative Assistant

MEDICAL RECEPTIONIST

Office Management Assistant

OFFICE MANAGER

Receptionist

Part-Time Sales Receptionist

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