Top 179 Office assistant Jobs in Belleville, Il

Personal Executive Assistant to the CEO
Confidential —Clayton, MO
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Front Desk Receptionist
Advanced Vision Care —O'Fallon, IL
- $16 - $18 an hour
- Full-time
- Private practice
- Computer literacy
- Travel
- Continuing education credits
- Health savings account
Quick Apply
14d
Receptionist
WellNow Urgent Care —O'Fallon, IL
- From $17 an hour
- Full-time
- Urgent Care
- High school diploma or GED
- Associate's degree
- Health savings account
- Health insurance
Quick Apply
Optometry Front Desk Receptionist
Helfrich Family Eye Care —Belleville, IL
- $17 - $19 an hour
- Full-time
- Background check
- Private practice
- Customer service
- On-the-job training
- Employee discount
Quick Apply
14d
Front Desk Receptionist
Best Western St Louis —Fairview Heights, IL
- $15 - $16 an hour
- Temporary
- Hotel
- In-person
- Entry level
- Employee discount
- Flexible schedule
Quick Apply
10d
Receptionist
Gentlemen Cuts —Fairview Heights, IL
- $15.00 - $15.01 an hour
- Part-time
- Cleaning
- In-person
- Entry level
Quick Apply
6d
Receptionist - Laura Buick-GMC
Laura Auto Group —Collinsville, IL
- Part-time
- Dealership
- High school diploma or GED
- Organizational skills
- Paid holidays
- 401(k)
Quick Apply
14h
Office Administrator
V&R ACCOUNTING —Maryville, IL
- $20 - $24 an hour
- Full-time
- Office
- Administrative experience
- In-person
- Paid holidays
- Dental insurance
Quick Apply
13d
Receptionist - State Farm Agent Team Member
Cassie Erschen - State Farm Agent —Freeburg, IL
- $45,000 - $55,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- Paid time off
Quick Apply
Receptionist / Office Assistant
Illinois Electric Works INC —Granite City, IL
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
EXECUTIVE ASSISTANT
US Defense Information Systems Agency —Scott AFB, IL
- $63,288 - $119,315 a year
- Part-time
- Background check
- Pass drug screening
- Office
13h
Administrative Assistant - Business Office Data Entry
Lindbergh Schools —St. Louis, MO
- $18.39 an hour
- Part-time
- Office
- Data entry
- Entry level
7d
Executive Assistant
Merck KGaA —St. Louis, MO
- $35 - $53 an hour
- Oracle
- Salesforce
- Mid-level
- Health insurance
- Paid time off
Administrative Assistant
Unity Hospice —Collinsville, IL
- $39,500 - $47,250 a year
- Full-time
- Computer literacy
- Medical office experience
- Mid-level
- Mileage reimbursement
- Paid holidays
Quick Apply
14d
School Secretary, 2026-2027
Saint Louis Public Schools —St. Louis, MO
- $45,384.60 - $50,491.90 a year
- 8 hour shift
- Computer literacy
- Basic math
- English
Quick Apply
Administrative Assistant - Attendance - Lindbergh High School
Lindbergh Schools —St. Louis, MO
- $18.39 an hour
- Full-time
- High school
- Office
- Entry level
14d
Executive Assistant- Audit Services
BJC HealthCare —St. Louis, MO
- $47,361.60 - $77,126.40 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
23h
Senior Administrative Assistant
Nestlé Purina —St. Louis, MO
- $46,000 - $76,000 a year
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- 401(k) matching
Receptionist - State Farm Agent Team Member
Trevor Halloran - State Farm Agent —Edwardsville, IL
- $20 - $25 an hour
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid time off
- Flexible schedule
Quick Apply
5d
Administrative Assistant Intermediate
SSM Health —St. Louis, MO
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Health insurance

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Personal Executive Assistant to the CEO

Confidential
Clayton, MO

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program

Qualifications

Microsoft Excel
Microsoft Outlook
Executive administrative support
Research
Driver's License

Full Job Description

Position Summary:

The Personal Assistant provides high-level, confidential personal and administrative support to the Chief Executive Officer (CEO). This role serves as a trusted extension of the CEO, managing a broad range of professional and personal responsibilities across both the home and office environments. The ideal candidate is a proactive, service-minded professional who is highly organized, discreet, and executes responsibilities with a high degree of accuracy and attention to detail.

Essential Duties:

· Manage aspects of the CEO’s family and office calendar, including scheduling and prioritization

· Track open action items across personal and professional projects; proactively follow up to ensure timely completion

· Screen and triage all incoming communications, including but not limited to email and phone calls on the CEO’s behalf

· Manage all domestic and international travel logistics, including air, ground transportation, hotels and dining reservations for the CEO, his family and other company executives

· Prepare itineraries with contingency planning for delays or changes

· Oversee the CEO’s personal household operations, including coordination with household staff and vendors

· Manage personal vendor and household service provider relationships, such as home repair, contractors, auto services, medical appointments, personal shopping and more

· Handle personal bill payment, insurance coordination and expense tracking as directed

· Source, research, and procure personal purchases and special occasion needs

· Coordinate family-related scheduling, school calendars, and personal appointments

· Manage home maintenance schedules, service calls, and vendor follow through for one or more residences

· Assist with the management of pet care, including walking the dog(s) and scheduling/facilitating veterinary appointments

· Conduct research on a wide range of topics and compile concise, actionable summaries for the CEO’s review

· Plan and coordinate special events, dinners, and high-profile social engagements on behalf of the CEO

· Facilitate ordering meals from the onsite office café and/or outside restaurants; follow through on delivery as needed

· Ensure the CEO and family cars are kept with full gas tanks and facilitate frequent car washes

· Manage special projects from inception to completion, coordination with internal teams and external parties as needed

· Maintain cleanliness and organization of the CEO’s office and ensure office supplies are consistently stocked

· Provide ad hoc support to other executive team members as needed, including assistance with scheduling, errands, and special projects

· Handle highly sensitive and confidential information with absolutely discretion and professionalism at all times

· Other duties as assigned

Qualifications, Education and/or Experience:

· Five (5) plus years of experience as a Personal/Executive Assistant supporting a C-Suite executive is required

· Three (3) years of customer service experience is required

· Bachelor’s degree in business administration or related field is preferred

· Demonstrated experience in supporting executives in multi-entity environments

· Experience organizing meetings, events, and travel arrangements, including logistics and vendor coordination is preferred

· Background in household management

· Knowledge of project management tools (e.g., Asana, Trello) is a plus

· Excellent interpersonal, written, and verbal communication skills

· Exceptional problem-solving, critical thinking, and attention to detail

· Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions

· Proven ability to manage sensitive, high-priority, and non-routine information

· Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment

· Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and similar productivity software is required

· Valid driver’s license and reliable transportation is required

Working Conditions:

· While performing the duties of this job, the employee is required to stand/move, communicate, and identify written information. 

· The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl and lift and/or move up to fifty (50) pounds independently.

· Majority of work will take place in the employer’s home, with some travel required for errands and appointments. When not working in the home, work may take place in a corporate office in Clayton, MO.

· Availability to work flexible hours, including evenings and weekends as needed, and be available by phone/text during off-hours for urgent matters

· This position requires maintaining confidentiality, particularly when dealing with the family’s personal matters, business affairs, or sensitive information.

· While overnight travel for this role is not anticipated, there may be situations that arise that require this role to travel to an offsite company location. Anticipated potential travel does not exceed 10% of the annual work of this position.

· This position may need to move through areas of the corporate office or other worksites of the organization.

· The role requires a high level of adaptability and the ability to respond effectively to changing priorities or urgent requests.

We are an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, we will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Paid time off

Application Question(s):

What is your desired salary?
What is your availability?

Experience:

personal assistant or executive assistant: 5 years (Preferred)

Ability to Commute:

Clayton, MO 63124 (Required)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in belleville, il

Personal Executive Assistant to the CEO

Front Desk Receptionist

Receptionist

Optometry Front Desk Receptionist

Front Desk Receptionist

Receptionist

Receptionist - Laura Buick-GMC

Office Administrator

Receptionist - State Farm Agent Team Member

Receptionist / Office Assistant

EXECUTIVE ASSISTANT

Administrative Assistant - Business Office Data Entry

Executive Assistant

Administrative Assistant

School Secretary, 2026-2027

Administrative Assistant - Attendance - Lindbergh High School

Executive Assistant- Audit Services

Senior Administrative Assistant

Receptionist - State Farm Agent Team Member

Administrative Assistant Intermediate

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