Top 5 office administrator Jobs in brainerd, mn

Office Manager
Lakeview Behavioral Health —Brainerd, MN
- $19 - $23 an hour
- Full-time
- Background check
- 18 years or older
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
Operations and Accounts Coordinator
Rise Innovations —Minnesota
- $45,000 - $55,000 a year
- Email
- Administrative experience
- QuickBooks
- Entry level
- 401(k)
- Paid time off
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Office Manager
Dondelinger Auto Group —Baxter, MN
- $55,000 - $70,000 a year
- Full-time
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- Disability insurance
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City Administrator/City Clerk - Nisswa
Minnesota City Jobs —Nisswa, MN
- $105,331 - $137,446 a year
- Online Application
- Office
- Senior level
6d

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Office Manager

Lakeview Behavioral Health -
Brainerd, MN

Quick Apply

Job Details

Full-time
$19 - $23 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Teamwork
Operations management
HIPAA
Medical scheduling
Administrative experience
Records management
Medical records
Office management

Full Job Description

Lakeview Behavioral Health is seeking a dependable and organized Office Manager to help support daily operations within our behavioral health clinic at our Brainerd location. This position plays an important role in front desk and registration functions, including scheduling appointments, answering phones, verifying insurance information, and assisting clients through the intake process. This role is best suited for someone who is comfortable working in a fast-paced environment, managing multiple tasks, and maintaining professionalism while supporting both clients and staff. We are looking for someone who values teamwork, reliability, and is interested in building a long-term role within our organization.

Overview:

The Office Manager assists in communications and provides support to clinical personnel under the direction of the Access Front Desk/Registration Manager. This position is set at the front desk and flexes between front desk and registration responsibilities based on daily operational needs and volume.

This role also serves as an in-office resource for staff regarding office needs and concerns while promoting a professional, respectful, and supportive work environment.

Qualifications:

Previous work experience in administrative, medical office, or human services settings.
Previous work experience in medical office scheduling and medical insurance verification
Be 18 years of age or older.
Ability to successfully complete MN Dept of Human Services background study.
Strong organizational and communication skills.

Essential Duties and Responsibilities:

Register clients, schedule and reschedule appointments
Answer incoming phone calls.
Return phone calls by the end of the business day or no later than the following business day.
Verify client demographic and insurance information at each encounter.
Collect co pay’s, private pay and on client balances at each encounter.
Enter updated and accurate insurance information into the Electronic Health Record (EHR).
Activate or deactivate insurance coverage based on eligibility findings and complete monthly eligibility checks and connecting with clients with insurance discrepancies.
Manage provider schedules including no-show follow-up to maintain full schedules.
Comprehensive management of provider spaces for client and schedule related tasks
Communicate with outside agencies regarding referrals and ensure timely resolution of outstanding referrals and pending registrations.
Process incoming and outgoing medical records requests and faxes in accordance with company policy.
Develop and maintain working knowledge of insurance regulations, billing requirements (including 245G), HIPAA, and internal policies.
Serve as a point of contact for staff regarding general office needs and concerns.
Maintain a professional and neutral presence within the office environment.
Encourage respectful and direct communication between staff when concerns arise.
Redirect gossip, negativity, or unproductive conversations in a professional manner.
Communicate ongoing concerns or patterns to the Access Front Desk and Registration Manager
Maintain confidentiality and professional boundaries when addressing staff concerns.
Promote a structured, respectful, and positive office environment.
Create and maintain a safe and supportive environment for clients and staff.
Basic office housekeeping related duties.
Adhere to Lakeview Behavioral Health policies and procedures.

Pay: $19.00 - $23.00 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Experience:

Office management: 1 year (Preferred)
Client medical insurance verification : 1 year (Required)
Medical records: 1 year (Preferred)
In office medical scheduling : 1 year (Required)

Ability to Commute:

Brainerd, MN 56401 (Required)

Work Location: In person

Quick Apply

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office administrator jobs in brainerd, mn

Office Manager

Operations and Accounts Coordinator

Office Manager

City Administrator/City Clerk - Nisswa

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