Top 25 Accounting/administrative assistant Jobs in Cape Coral Fl

Accounting/Administrative Assistant
Iona McGregor Fire District —Fort Myers, FL
- $55,000 - $80,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Writing skills
- Health savings account
- Health insurance
Quick Apply
2d
Administrative/Accounting Assistant
HighSpans Engineering, Inc. —Fort Myers, FL
- $19 - $23 an hour
- Full-time
- Background check
- Data analysis skills
- Research
- Health savings account
- Paid holidays
Quick Apply
10d
Administrative Accounting Assistant, part-time
St. Francis Xavier School —Fort Myers, FL
- Part-time
- Background check
- Finance
- Bachelor's degree
Quick Apply
Administrative Assistant II
Florida Gulf Coast University —Fort Myers, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Administrative Assistant
HBK CPAs & Consultants —Fort Myers, FL
- Overtime
- Microsoft Outlook
- Inventory management
- Office
- Profit sharing
- Paid holidays
Quick Apply
3d
Legal Assistant_Discovery Coordinator
Family First Legal Group —Cape Coral, FL
- $45,000 - $55,000 a year
- Full-time
- Background check
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d
Executive Assistant to the Owner – Operations & Office Leadership Track
Anago Cleaning Systems OF SWFL —Fort Myers, FL
- $45,000 - $60,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- 401(k)
Quick Apply
Accounting Assistant
Apple Roofing —Estero, FL
- $22 - $25 an hour
- Full-time
- Bilingual
- Google Workspace
- Dental office
- Health savings account
- Health insurance
Quick Apply
11d
Administrative Assistant to President and Director of Technology
Axis Satellite, LLC —Fort Myers, FL
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Apple Roofing —Fort Myers, FL
- $21 - $24 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
- Health savings account
- Health insurance
Quick Apply
11d
ADMINISTRATIVE ASSISTANT
North Trail RV —Fort Myers, FL
- 8 hour shift
- Dealership
- Pass drug screening
- Administrative experience
- Health savings account
- Dental insurance
Quick Apply
Office Coordinator
Galindo Construction —Estero, FL
- $18 - $24 an hour
- Part-time
- Background check
- Google Workspace
- Writing skills
- Paid training
- Paid time off
Quick Apply
14d
Reception / Utility Billing Specialist
Town of Fort Myers Beach Florida —Fort Myers Beach, FL
- From $17.17 an hour
- Full-time
- Hybrid work
- Writing skills
- Office
- Finance
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant
Troon —Fort Myers, FL
- $20 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant (Evening Shift 2pm-7pm)
RDA Solutions LLC —Cape Coral, FL
- $15 - $18 an hour
- Part-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
4d
Human Resource Administrative Assistant
Pink Shell Beach Resort & Marina —Fort Myers Beach, FL
- From $20 an hour
- Full-time
- Spanish
- Pass drug screening
- Office
Quick Apply
2d
Office Assistant
Leo Management —Lehigh Acres, FL
- $16 - $20 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Inventory management
- Flexible schedule
Quick Apply
8d
Accounts Payable Specialist
Troon —Bonita Springs, FL
- Full-time
- Mid-level
- Office
- Finance
- Paid holidays
- Health insurance
Quick Apply
Student Assistant, Athletics Business Operations
Florida Gulf Coast University —Fort Myers, FL
- Part-time
- Research
- Office
- Analysis skills
Personal Assistant
Zing Patio —Naples, FL
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply

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Accounting/Administrative Assistant

Iona McGregor Fire District
Fort Myers, FL

Quick Apply

Job Details

Full-time
$55,000 - $80,000 a year
2 days ago

Benefits

Health savings account
457(b)
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Dependent health insurance coverage
Employee assistance program
Vision insurance
Bereavement leave
Life insurance
Retirement plan

Qualifications

Employee relationship building
Customer inquiry handling
High school diploma or GED
Driver's License
Editing

Full Job Description

Iona McGregor Fire District (IMFD)

https://ionafiredistrict.com/

1. CHARACTERISTIC OF THE CLASS

Administrative and clerical work under the general direction of the Chief Financial Officer. This individual serves as a member of the Administrative team and assists in administering and coordinating all accounting and fiscal activities of the District. Responsible for processing and overseeing payroll, accounts payable, accounts receivable, and banking processes, as well as assisting with budget preparation. An individual in this classification shall possess a working knowledge to perform tasks in all functional areas of accounting. The work requires the exercise of considerable discretion and independent judgment directly related to financial business operations. Performance is evaluated through observation, feedback, and results obtained.

2. EXAMPLES OF ESSENTIAL DUTIES

· Provides information as necessary to the departments to assist in the monitoring of the individual department budgets throughout the fiscal year.

· Reviews and reconciles monthly insurance invoices. Works closely with the Human Resources Manager to ensure employee benefits and insurance deductions are correct.

· Administers all duties and procedures associated with producing employee payroll including daily review of attendance schedules in Aladtec, uploading time worked into master payroll summary spreadsheets, imputing hours worked and deduction changes into system, and transmitting electronic paystubs to employees. Electronically transmits direct deposit file and payroll liabilities, e.g., FICA, Withholding, 457, HSA, etc.

· Assists CFO with preparation of payroll reports, e.g., Quarterly 941 & RT-6, W-2’s, etc. and other reporting as necessary when financial data is requested e.g., annual audit, etc.

· Assists employees with payroll issues, e.g., questions, check errors/pay rates, etc.

· Reconciles all bank statements and prepares journal entries to record revenue into the accounting system.

· Oversees and performs all duties associated with disbursements (payables).

· Process invoices by verifying documentation and ensuring proper approvals are obtained.

· Enters invoice information into accounting systems as directed.

· Maintains organized electronic and paper records of invoices and supporting documentation.

· Assists with vendor inquiries and requests for payment status information.

· Supports the accounts payable process by preparing documentation for review and approval.

· Processes customer payments and apply payments to accounts.

· Prepares invoices and billing statements.

· Assists with monitoring outstanding balances.

· Maintains customer account records and supporting documentation.

· Researches and assists with resolving account discrepancies.

· Maintains general ledger files and accounting records as assigned.

· Assists with tracking expenses and maintaining financial spreadsheets.

· Enters financial and administrative data accurately into accounting systems.

· Maintains accounting files and ensures proper document retention.

· Scans, organizes, and archives financial and administrative records.

· Updates spreadsheets and financial databases.

· Assists and supports other Divisions as necessary.

· Maintains a high level of confidentiality regarding sensitive information, records, and internal processes.

· Remains apprised of all District policies and guidelines.

Must report to the designated work location as scheduled and be physically present to perform the essential functions of the position.

Performs other duties assigned as related to the job class.
NOTE: The examples of essential duties are not all-inclusive. The omission of an essential function of work does not preclude assigning additional duties not listed herein if such functions are a logical assignment to the position.

3. REQUIREMENTS

a. EDUCATION AND EXPERIENCE

i. REQUIRED

· Associate’s degree in accounting, finance, business administration, or related field from a regionally accredited institution.

· Three (3)years of experience or more may be considered in lieu of associate’s degree. (Must have High School diploma or equivalent).

· Must be proficient in financial software system(s)

ii. PREFERRED

· A bachelor’s degree in accounting, finance, business administration, or a related field from a regionally accredited institution.

· Three (3) years of experience in related work field.

b. KNOWLEDGE SKILLS AND ABILITIES

· Knowledge and understanding of the principles and practices of governmental accounting and financial reporting.

· Knowledge of the laws and regulations regarding employee payroll processes.

· Basic understanding of financial recordkeeping and reporting processes.

· Knowledge of statistical reporting venues, concepts, and methods.

· Skill in addressing multiple priorities with accuracy and confidence.

· Skill in maintaining composure and a professional demeanor when confronted with stressful work demands.

· Proficient skill level required for proofreading and editing financial data and documents.

· Ability to communicate clearly and concisely, both orally and in writing.

· Ability to follow established policies, procedures, and internal controls.

· Ability to prioritize and manage multiple tasks while meeting established deadlines.

· Ability to maintain accuracy and attention to detail in a fast-paced work environment.

· Ability to provide courteous and professional customer service when responding to routine inquiries.

· Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.

· Ability to exercise tact, discretion, and independent judgment.

· Ability to develop and maintain effective working relationships.

c. PHYSICAL REQUIREMENTS

· Tasks involve some physical effort in standing, bending, stooping, stretching, and walking, or frequent moderate lifting (30 pounds).

· Standard dexterity in the use of fingers, limbs, or body in the operation of shop or office equipment.

· Tasks may involve extended periods of time at a keyboard.

d. ENVIRONMENTAL REQUIREMENTS

· Tasks are regularly performed without exposure to adverse environmental conditions.

e. SENSORY REQUIREMENTS

· Task requires sound perception and discernment.

· Task requires visual perception and discernment.

Task requires oral communications ability.

Benefits:

Retirement plan (Florida Retirement System)
457(b)
Bereavement leave
Health Insurance
Dental insurance
Vision insurance
Dependent insurance coverage
Employee Assistance Program
Health Savings Account
Life insurance
Paid time off
Tuition reimbursement

Job Type: Full-time

Pay: $55,000.00 - $80,000.00 per year

Application Question(s):

Are you willing to undergo a background check, in accordance with local law/regulations?

Education:

High school or equivalent (Required)

Experience:

accounts receivable and accounts payables: 3 years (Preferred)

License/Certification:

Driver's License (Required)

Work Location: In person

Quick Apply

Refine Your Search

accounting/administrative assistant jobs in cape coral fl

Accounting/Administrative Assistant

Administrative/Accounting Assistant

Administrative Accounting Assistant, part-time

Administrative Assistant II

Administrative Assistant

Legal Assistant_Discovery Coordinator

Executive Assistant to the Owner – Operations & Office Leadership Track

Accounting Assistant

Administrative Assistant to President and Director of Technology

Administrative Assistant

ADMINISTRATIVE ASSISTANT

Office Coordinator

Reception / Utility Billing Specialist

Administrative Assistant

Administrative Assistant (Evening Shift 2pm-7pm)

Human Resource Administrative Assistant

Office Assistant

Accounts Payable Specialist

Student Assistant, Athletics Business Operations

Personal Assistant

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