Top 168 Administrative assistant Jobs in Catoosa, Ok

Office Manager and Administrative Assistant
The Housing Partnership Network —Tulsa, OK
- $40,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Digital Marketing Assistant
Tenstreet —Tulsa, OK
- Research
- Office
- Entry level
- Health insurance
- 401(k)
Quick Apply
Accounting & Administrative Assistant
Overholt Heating & Air —Collinsville, OK
- From $24 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
11d
Executive Assistant to Founder (In-Office, AI-Focused)
Spark Group —Tulsa, OK
- $55,000 - $75,000 a year
- Full-time
- Background check
- Google Workspace
- Mid-level
- Paid time off
Quick Apply
Document Control Specialist- Administrative
Archon Resources —Tulsa, OK
- Mid-level
- Organizational skills
- SharePoint
Quick Apply
3d
Administrative Assistant
Bundy —Tulsa, OK
- $20 - $40 an hour
- Full-time
- High school diploma or GED
- Organizational skills
- In-person
- Health savings account
- Dental insurance
Quick Apply
5d
Sales Administrative Assistant
Central Trailer Sales —Broken Arrow, OK
- $3,400 - $4,500 a month
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid time off
- Flexible schedule
Quick Apply
Administrative Assistant I
The State of Oklahoma —Tulsa County, OK
- $38,328.16 a year
- Full-time
- English
- Mid-level
- Office
8d
Administrative Assistant
LTR Fastener & Supply LLC —Tulsa, OK
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant
New Horizons Legal, PLLC —Tulsa, OK
- $18 - $25 an hour
- Part-time
- Google Workspace
- Computer literacy
- Organizational skills
- Flexible schedule
Quick Apply
2d
Executive Assistant
BOK Financial —Tulsa, OK
- English
- Mid-level
- Office
Administrative Assistant
Trent Finley-Farmers Insurance Agency —Tulsa, OK
- $40,000 - $70,000 a year
- Full-time
- In-person
- Entry level
- Commercial
- Paid time off
- Opportunities for advancement
Quick Apply
Project Coordinator
TRC Companies, Inc. —Tulsa, OK
- $30.84 - $36.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
4d
Operations Administrative Support
MIRATECH Corporation —Tulsa, OK
- Full-time
- Microsoft Outlook
- ERP systems
- Office
- Disability insurance
- Dental insurance
Quick Apply
Administrative Coordinator
Saint Francis Hospital, Inc. —Tulsa, OK
- Full-time
- Microsoft Word
- Inventory management
- Computer literacy
Quick Apply
1d
ADMINISTRATIVE SUPPORT SPECIALIST
City of Tulsa —Tulsa, OK
- Monday to Friday
- Customer service
- Mid-level
- High school diploma or GED
Executive Assistant to the Area Commanders
THE SALVATION ARMY —Tulsa, OK
- $57,000 - $60,000 a year
- Full-time
- Research
- Mid-level
- Databases
- Paid time off
- Life insurance
Quick Apply
Administrative Assistant
Earle M. Jorgensen Company —Tulsa, OK
- Full-time
- Office
- High school diploma or GED
- Communication skills
- Wellness program
- AD&D insurance
District 8 - Administrative Assistant I (Tulsa Residency)
The State of Oklahoma —Tulsa County, OK
- $20,538.24 a year
- Full-time
- Background check
- Management
- Pass drug screening
- Wellness program
- Health savings account
11d
Front Office Assistant
Chimney Hills Dental —Tulsa, OK
- From $20 an hour
- Part-time
- Dental office
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Employee discount
Quick Apply

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Office Manager and Administrative Assistant

The Housing Partnership Network
Tulsa, OK

Quick Apply

Job Details

Full-time
$40,000 - $55,000 a year

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Driver's License

Full Job Description

ABOUT THE ROLE

The Office Manager is a professional working in an office environment with various roles within the organization to help ensure effective day-to-day operations. The ideal candidate will possess strong written and verbal communication skills and have expertise in budgeting processes and financial record keeping. This role requires a detail-oriented individual who can manage schedules, budgets, and team dynamics effectively. CommonGround is a start-up organization, so strong candidates will have demonstrated ability to operate in a very fluid, lean and fast-moving organization. Experience in the non-profit housing sector is preferred. In addition, the President will offer other duties as assigned as needed for the proper administration of operations.

MAJOR DUTIES & RESPONSIBILITIES

Administrative

Provide support to senior leadership, including the CEO and Sr. Real Estate Project Manager; make travel arrangements and manage the calendars and email of senior leadership.
Coordinate staff meeting agendas with CEO and maintain corporate calendar as directed.
Compose communications, memorandums, and presentation materials from verbal direction.
Create, maintain and update documents and forms as needed; print letters and obtain appropriate signatures.
Assist with logistics planning and material creation/assembly for community meetings as well as other annual and ad-hoc meetings.
Set up workspace for new hires and assist with onboarding tasks as assigned.
Oversee planning of staff parties and events.
Other projects assigned.

Office Management

Manage daily office operations including supply ordering, equipment maintenance, and contractor coordination (e.g., delivery services).
Coordinate IT, internet and printing services across various service providers.
Management of vendor contracts as well research new ones.
Serve as the primary liaison for office vendors and service providers.
Collect, date-stamp, and distribute incoming mail and deliveries.
Coordination with other organizations sharing in office.
Be a key part of creating a great working environment and a high achieving organization

Travel & Meeting Coordination

Arrange employee travel, including booking transportation and accommodations.
Provide administrative support and meeting coordination for internal and external meetings and events.

Financial Management & Bookkeeping

Process vendor payments, organize invoices, and maintain accurate financial records.
Assist with budgeting and preparing expense reports.
Use QuickBooks for data entry, reconciliation, and financial tracking.
Generate financial reports for audits and ensure compliance with non-profit accounting standards.

Nonprofit Board Management

Coordinate logistics for Board of Directors meetings, including scheduling, preparing agendas, distributing meeting packets, and managing RSVPs.
Draft, compile, and maintain accurate board minutes and official corporate records.
Support the President and Board Chair in managing board governance tasks.
Maintain the organization’s corporate documents, bylaws, policies, resolutions, and other governance materials.
Ensure timely preparation and dissemination of board communications and updates.
Assist with planning and logistics for board committee meetings, retreats, and orientation of new board members.

Other Duties

Perform additional tasks as assigned by the President to support the administration of Housing Forward operations.

QUALIFICATIONS

Education & Experience

Associate’s or Bachelor’s degree in Business Administration, Office Management, Accounting, or a related field (preferred).
Minimum of 3 years of experience in office administration or a similar role.
Experience working in a nonprofit organization is a plus.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong experience with bookkeeping software (such as QuickBooks) and financial reporting.
Familiarity with budgeting and financial reconciliation.
Comfortable using office equipment and managing vendor relationships.
Ability to manage and update website.

Administrative & Organizational Skills

Excellent organizational and time management skills with the ability to prioritize tasks.
Strong attention to detail and accuracy in data entry and financial tracking.
Ability to manage multiple responsibilities and meet deadlines.

Communication & Interpersonal Skills

Strong written and verbal communication skills.
Ability to take accurate meeting minutes and prepare professional reports.
Excellent people skills, professional demeanor and ability to interact effectively with staff, board members, and external partners.

Other Requirements

Valid driver’s license and reliable transportation (for mail collection and errands).
Ability to maintain confidentiality and handle sensitive information with discretion.
Flexibility to take on additional duties as assigned by the President.

Preferred

Experience working with public agencies, community organizations or mission‑driven developers.

LOCATION

Tulsa, OK.

This position is placed-based and will require residency in the Tulsa area.

COMPENSATION

Commensurate with education and experience with a bonus potential.

BENEFITS:

15 vacation days, 12 sick days, 12 paid holidays, paid personal day, medical, dental and vision insurance, health savings account, flexible spending account, dependent care flexible spending account, retirement, and savings plan/401(k) match, group life insurance, short- and long-term disability, parental leave, sabbatical leave, professional development and much more!

TO APPLY:

Please submit a resume and a thoughtful cover letter detailing your interest in this opportunity and your relevant skills and expertise here.

ABOUT THE COMMONGROUND HOUSING PARTNERS

CommonGround Housing Partners (CGHP) is a newly established nonprofit real estate development corporation. With initial funding support from the Anne and Henry Zarrow Foundation, its mission is creating safe, decent, and affordable housing that strengthens communities, promotes equity, and fosters long-term economic mobility for residents. CGHP seeks to provide community and economic development that serves all income levels through the acquisition, production and management of housing; expands economic and community development opportunities; enhances the communities in which it serves and does so from a position of financial stability.

ABOUT THE HOUSING PARTNERSHIP NETWORK

Housing Partnership Network (HPN) is an award-winning membership network of over 100 of the nation’s leading affordable housing and community development nonprofits. Through practitioner-driven peer exchange, policy and innovation, the Housing Partnership Network’s mission is to leverage the individual strengths and mobilize the collective power of our member organizations to bring innovative solutions to America’s affordable housing and community development sectors. HPN worked with the Tulsa Community in launching CommonGround Housing Partners, an independent nonprofit housing organization.

Learn more at www.housingpartnership.net.

OUR COMMITMENT TO EQUAL OPPORTUNITY

HPN is committed to creating a diverse and equitable environment and is proud to be an equal opportunity employer. HPN recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other protected status.

Quick Apply

Refine Your Search

administrative assistant jobs in catoosa, ok

Office Manager and Administrative Assistant

Digital Marketing Assistant

Accounting & Administrative Assistant

Executive Assistant to Founder (In-Office, AI-Focused)

Document Control Specialist- Administrative

Administrative Assistant

Sales Administrative Assistant

Administrative Assistant I

Administrative Assistant

Administrative Assistant

Executive Assistant

Administrative Assistant

Project Coordinator

Operations Administrative Support

Administrative Coordinator

ADMINISTRATIVE SUPPORT SPECIALIST

Executive Assistant to the Area Commanders

Administrative Assistant

District 8 - Administrative Assistant I (Tulsa Residency)

Front Office Assistant

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