Reports to: Director of Advancement
Location: Primarily Johns Island, SC
Job Description
The Development & Stewardship Coordinator works closely with the Director of
Advancement to support donor stewardship, fundraising operations, development
communications, and administrative coordination for the organization. This role plays a
critical part in ensuring donors, sponsors, and community supporters experience
meaningful, timely, and professional engagement with the organization.
The Development & Stewardship Coordinator is responsible for maintaining the integrity
of donor records and gift processing, coordinating acknowledgments and stewardship
touchpoints, supporting donor communications, assisting with fundraising campaigns
and events, and helping ensure smooth day-to-day development operations.
The ideal candidate is highly organized, detail-oriented, relational, and service-oriented
with strong communication skills and a passion for mission-driven work.
Job Requirements
● Education: Bachelor’s degree preferred in communications, nonprofit
management, marketing, business administration, or related field
● Experience: 1–3 years of experience in nonprofit development, donor relations,
administrative support, customer service, communications, or database
management preferred.
● Equivalent experience will also be considered.
Qualifications/Skills
● Strong organizational skills with exceptional attention to detail and accuracy
● Excellent written and verbal communication skills
● Ability to manage multiple priorities, projects, and deadlines simultaneously
● Strong customer service and relationship-building skills
● Demonstrated professionalism, discretion, and integrity when handling
confidential donor information
● Ability to work collaboratively in a fast-paced, mission-driven environment
● Proficiency in Microsoft Office Professional Suite
● Experience with CharityProud or similar CRM/database platforms preferred
● Familiarity with Canva, email marketing platforms, and donor communication
tools preferred
● Self-motivated with the ability to anticipate needs and follow through
independently
● Commitment to high-quality work, professionalism, and donor-centered service
Core Values of the Organization
● Compassion - Serving with a spirit of charity, love and understanding.
● Inclusiveness - Committing to ensure diversity and acceptance of all people.
● Dignity - Treating individuals with respect and honesty in all situations.
● Empowerment - Achieving results through teamwork and partnership.
● Integrity - Conducting ourselves in a highly ethical manner and serving as good
stewards of our resources.
Role-Specific Competencies
● Problem-solving and flexibility
● Strong attention to detail and process management
● Ability to prioritize and adapt in a fast-paced environment
● Excellent organizational and administrative coordination skills
● Professional and relational communication style
● Ability to manage sensitive information with confidentiality and discretion
● Commitment to excellent donor stewardship and follow-through
Job Duties
Donor Database & Gift Management
● Maintain accurate and up-to-date donor and constituent records within the
organization’s CRM/database system
● Process gifts, pledges, recurring donations, and donor updates in a timely and
accurate manner
● Coordinate donor acknowledgments, tax receipts, tribute notifications, and
stewardship communications
● Assist with monthly reconciliation and reporting processes in coordination with
the finance team
● Ensure data integrity and consistency through regular database audits and
quality control procedures
● Generate donor reports, mailing lists, giving summaries, and fundraising reports
as requested
● Document donor interactions, communications, and stewardship activities within
the CRM system
Donor Stewardship & Administrative Support
● Support the execution of donor stewardship and engagement efforts across
annual giving campaigns, appeals, and fundraising initiatives
● Assist with preparing donor correspondence, stewardship emails, meeting
materials, and follow-up communications
● Coordinate donor mailings, impact reports, acknowledgment projects, and
stewardship touchpoints
● Support scheduling, preparation, and administrative follow-up for donor meetings
and advancement activities
● Maintain organized digital and physical development records and files
● Assist with administrative coordination of development timelines, projects, and
internal processes
Communications Support
● Draft and proofread donor-facing emails, acknowledgments, and fundraising
communications
● Assist with light content creation and basic graphic design support using Canva
or similar platforms
● Coordinate with the Marketing team to ensure development messaging aligns
with organizational branding and campaigns
● Support preparation and distribution of development-related communications,
newsletters, direct mail, and campaign materials
Event & Campaign Support
● Provide administrative and logistical support for fundraising events, donor
stewardship activities, and community engagement opportunities
● Assist with RSVP tracking, sponsorship fulfillment coordination, auction or
donation tracking, and post-event acknowledgments
● Support campaign administration through donor tracking, reporting, and
communication coordination
● Assist advancement staff with preparation and follow-up related to donor
cultivation and fundraising events
Team & Organizational Support
● Represent the organization with professionalism, warmth, and a donor-centered
approach in all interactions
● Support additional advancement and organizational initiatives as needed
● Demonstrate commitment to the mission, values, and community impact of the
organization
Schedule
Non-exempt, full-time employee. Business hours are Monday through Friday, from 8:30
a.m. to 4:30 p.m. with an hour lunch break. Our standard work hours may vary based
upon position requirements. Additional hours may be required during peak times, which
may require an adjusted work schedule, and evening/weekend hours in order to meet
deadlines. All work hours above standard hours must have pre-approval of the
supervisor.
Benefits
Flexible schedule, paid personal leave, 10 paid holidays, paid medical, dental, vision,
life, AD&D, long-term disability, 403B plan with matching contributions.
Physical Demands & Work Environment
Work is performed in a fast‐paced and sometimes stressful, professional office
environment with moderate noise levels. Position requires team member to effectively
use a computer at a workstation for long periods of time and accommodate potentially
frequent interruptions. Must be able to occasionally lift 15 – 25 pounds.
Our Lady of Mercy Community Outreach is an Equal Opportunity Employer
Our Lady of Mercy Community Outreach is committed to an inclusive workplace and is
an equal opportunity employer. We do not discriminate based on race, national origin,
gender, gender identity, sexual orientation, protected veteran status, disability, age, or
other legally protected status.
Pay: $40,000.00 - $50,000.00 per year
Benefits:
Work Location: In person
