Top 34 Payroll assistant Jobs in Clearwater Fl

Administrative Assistant - Clearwater, FL
INTREPID STAFFING SERVICES LLC —Clearwater, FL
- $21 an hour
- Weekends as needed
- Microsoft Word
- Mid-level
- Office
Receptionist/Administrative Assistant - Part-time - Arden Courts Largo
Arden Courts —Largo, FL
- Part-time
- Background check
- Microsoft Excel
- English
- Paid holidays
- Paid time off
Bookkeeper/Administrative Assistant
Living Spaces Gardening —Saint Petersburg, FL
- $20 - $25 an hour
- Temporary
- Hybrid work
- Bilingual
- Google Workspace
- Microsoft Outlook
- Flexible schedule
Quick Apply
Office Coordinator
Maxim Healthcare —Tampa, FL
- $20 - $21 an hour
- Full-time
- Background check
- HIPAA
- Office
- Profit sharing
- Commuter assistance
Quick Apply
Part-Time Bookkeeper / Financial Assistant
Brown Insurance Services —Seminole, FL
- $20 - $25 an hour
- Part-time
- Research
- Mid-level
- Office
Quick Apply
Administrative Assistant-Campus Operations
Arizona College of Nursing —Tampa, FL
- Full-time
- Writing skills
- Research
- Office
- Health insurance
- Dental insurance
Accounting & Administrative Coordinator
Crosspoint Landscape & Design, Inc. —Tampa, FL
- $58,000 - $68,000 a year
- Full-time
- Background check
- Spanish
- English
- Paid time off
- Professional development assistance
Quick Apply
6d
Finance and HR Operations Assistant
Academy of the Holy Names —Tampa, FL
- Full-time
- Background check
- School experience
- Microsoft Excel
- AD&D insurance
- Vision insurance
Business Office Manager
Westchase Surgery Center —Tampa, FL
- $53,000 - $75,000 a year
- Weekends as needed
- Background check
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
12d
Accounting Assistant
Resource Acquisition & Management Services Inc —Tampa, FL
- Full-time
- Writing skills
- Office
- 2 years
Quick Apply
5d
Front Office Manager
Courtyard by Marriott Clearwater Beach —Clearwater, FL
- Weekends as needed
- Ability to walk for extended periods
- Mid-level
- Hotel
Quick Apply
Administrative Service Coordinator - Day Shift - Full Time
St. Andrew Post-Acute and Rehabilitation Center —Tampa, FL
- Full-time
- Background check
- Microsoft Excel
- Skilled nursing facility
- Health insurance
- 401(k)
Quick Apply
10d
Administrative Assistant - Port Richey, FL
INTREPID STAFFING SERVICES LLC —Port Richey, FL
- Weekends as needed
- Microsoft Word
- Mid-level
- Office
Construction Office Manager
Specialize in development ground up and construction flat work —Tampa, FL
- $50,000 - $62,000 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
10d
Dental Front Office Assistant
Affordable Care, LLC —Tampa, FL
- Full-time
- Dental office
- Inventory management
- Travel
- Paid holidays
- Health insurance
Quick Apply
7d
Office Manager
TOAFS LLC —Tampa, FL
- From $58,000 a year
- Full-time
- Dental office
- Surgery
- HIPAA
- Paid time off
Quick Apply
13d
Finance and HR Operations Assistant - Academy of the Holy Names
The Catholic Diocese of St. Petersburg —Tampa, FL
- Full-time
- Background check
- High school
- Mid-level
- AD&D insurance
- Vision insurance
Quick Apply
Administrative Assistant
Bart Depury —Tampa, FL
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Health Center Office Manager
Tampa Family Health Centers —Tampa, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Office Manager
Tampa Family Health Centers —Tampa, FL
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply

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Administrative Assistant - Clearwater, FL

INTREPID STAFFING SERVICES LLC -
Clearwater, FL

Apply Now

Job Details

Full-time
$21 an hour

Qualifications

Microsoft Word
Customer communication
Copy editing
Driver's License
Math
10 key typing

Full Job Description

JOB PURPOSE

The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service.

ESSENTIAL JOB RESPONSIBILITIES

Payroll, Timekeeping & Expense Reporting

Track and manage overall payroll systems to ensure compliance and timeliness.

Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule.

Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission.

Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI: Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%.

Administrative Support & Communication

Answer and route calls, emails, and correspondence promptly and professionally.

Draft, proofread, and distribute documents, reports, and correspondence.

Provide scheduling support for Program Manager and leadership staff, ensuring meetings are coordinated efficiently. KPI: Respond to all staff or client inquiries within 24 hours; maintain zero scheduling conflicts; ensure 100% of administrative requests are completed by agreed deadlines.

Records & Compliance Management

Maintain legal, financial, and program records with accuracy and confidentiality.

Ensure filing systems (digital and physical) are up-to-date, accessible, and compliant with organizational and contractual requirements.

Support contract repository, policies, and procedure updates. KPI: Maintain 100% accuracy in records filing and retrieval; complete monthly compliance checks on program files.

Logistics, Errands & Office Operations

Pickup and distribute mail and documents to/from corporate.

Run general errands to support staff, vendors, and clients.

Track and distribute office keys, maintain supply levels, and ensure office systems operate smoothly. KPI: Complete all errands within scheduled timeframes; achieve 95% staff satisfaction rating on logistical and office support.

Meeting & Event Support

Prepare agendas, materials, and minutes for monthly program and staff meetings.

Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments).

Manage logistics for trainings and events, including ordering food, beverages, and materials as needed. KPI: Ensure 100% of meetings are fully set up at least 15 minutes prior to start time; achieve 95% satisfaction feedback from staff and leadership on meeting coordination and support.

Leadership Through Administrative Excellence

Anticipate the needs of Program Manager and staff, proactively identifying ways to increase efficiency.

Support cross-department collaboration by ensuring communication flows smoothly across teams.

Act as the administrative lead in ensuring professionalism and organizational consistency in all documents, interactions, and reports. KPI: Document at least 2 process improvements per quarter that streamline workflow or reduce administrative errors.

Other Duties

Perform additional administrative responsibilities as assigned in support of program success. KPI: Maintain 100% completion of special assignments by deadlines.

Mission-Driven Service

Demonstrate exceptional customer service and servant leadership in all actions by prioritizing the child, family, Veteran, or client first, in support of the mission to “Empower people to build better lives for themselves, their families, and their

communities.” KPI: Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support.

ESSENTIAL QUALIFICATIONS

EDUCATION: High School Diploma/GED or comparable skill set obtained through experience.

EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading.

ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer’s sole discretion.

LICENSES: Driver’s License with clear record.

VEHICLE: Must have daily use of a vehicle without prior notice.

OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others.

Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities.

Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email [email protected] or speak with your recruiter.

Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at [email protected]. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

Apply Now

Refine Your Search

payroll assistant jobs in clearwater fl

Administrative Assistant - Clearwater, FL

Receptionist/Administrative Assistant - Part-time - Arden Courts Largo

Bookkeeper/Administrative Assistant

Office Coordinator

Part-Time Bookkeeper / Financial Assistant

Administrative Assistant-Campus Operations

Accounting & Administrative Coordinator

Finance and HR Operations Assistant

Business Office Manager

Accounting Assistant

Front Office Manager

Administrative Service Coordinator - Day Shift - Full Time

Administrative Assistant - Port Richey, FL

Construction Office Manager

Dental Front Office Assistant

Office Manager

Finance and HR Operations Assistant - Academy of the Holy Names

Administrative Assistant

Health Center Office Manager

Office Manager

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