JOB DESCRIPTION: OFFICE ADMINISTRATOR
Our team is looking for an Office Administrator who enjoys keeping things organized and running smoothly. This role is essential to our daily operations and requires strong communication skills, attention to detail, and a positive, can-do attitude.
This key role interfaces with all departments to lend administrative support and will assist leadership with special projects to support daily operations. This role is ideal for someone looking for meaningful, steady work in a professional and collaborative environment.
Why You’ll Love This Role:
Ability to share your Wisdom
o Join our team and have the opportunity to contribute to a growing team that will value your many years of wisdom and administrative experience.
Strong Sense of Accomplishment
o See daily how your organization skills and support help the team succeed and run smoothly. Your work will allow us to focus on what matters most.
Structure and Organization
o Put your problem-solving, organization and attention to detail experience to great use.
Work-Life Balance
o Consistent daytime schedule with no regular overtime required.
QUALIFICATIONS:
The ideal candidate for this position will have:
- Minimum of an Associate’s Degree
- 20+ years of administrative / office management or similar functional experience (Accounting, HR, Admin, Customer service)
- Ability to effectively utilize Microsoft Office is required (Specifically Word, Excel and Outlook)
- Strong accountability and a willingness to be responsible for their role on our growing company’s team
- An ability to work well and closely with others.
- Must be very detail oriented and organized
- Strong organizational skills and positive demeanor
- An ability to multi-task, set priorities and maintain them
- Oral and Written communication skills which are clear, accurate, concise and effective
- Able to work independently in a deadline-driven environment
- Willing to learn new applications and skills, as our company continues to grow
SALARY LEVEL/COMPENSATION:
Compensation is based on experience, ranging between $23 - $27 per hour.
Additional benefits include:
- 2+ weeks paid vacation annually
- 6 Paid holidays
- Up to 5 Personal days
- Participation in company retirement savings plan with Employer match
- Excellent group medical benefits plan, including dental and vision. Coverage is effective 30-60 days after starting date.
- STD, Maternity / Paternity leave, Sick Leave
- Optional participation in Life, ADD, Accident and Critical Illness coverages
- Employee Assistance Program
PRIMARY DUTIES:
A summary of daily tasks will include:
Serve as the receptionist for the office:
- Greeting visitors and walk-in applicants
- Answering phones according to company procedures and directing calls as instructed
Support our HR and Facilities team in a variety of duties including but not limited to:
- Operate office equipment including copiers, printers, scanners, phone and voicemail systems, and other standard office equipment
- Maintain production team member personal protective equipment as well as hygiene supplies to adequate levels
- Prepare documents for applicants and new hires
- Coordinating vendor visits
- Maintaining the physical and electronic filing system
- Maintain break room, bathroom, and office supplies to adequate levels through ordering and restocking
- Coordinate office and team member meetings, events and other engagement activities
Support our Creative Services team in a variety of duties including but not limited to:
- Maintaining the physical and electronic filing system
- Special tasks / errands as needed to printers, etc.
Support our Sales team in a variety of duties including but not limited to:
- Covering lunch schedules of our Sales and Account Coordinator teams by answering the phones and directing them as instructed.
- Maintain sample area supplies to support the sales team
- Packaging and shipping out samples to customers
- Preparing proposal documents
- Participating in meetings and taking notes
- Maintain the physical and electronic filing system
Support our Order Entry / Accounting / Admin team in a variety of duties including but not limited to:
- Submitting claims for chargebacks on a timely and effective basis to maximize claims paid
- Maintain the physical and electronic filing system
- Printing shipping carton labels and other work order preparation tasks
- Various order entry tasks in SAGE
- Various Shipping tasks such as preparing BOLs, ASNs, and other activities
Support Company Leadership and all departments with any special or other projects as needed, directed and assigned
Professional behavior when making phone calls and engaging with customers, applicants, vendors, employees and others.
Other duties as assigned
POSITION TYPE:
Full Time | Office Hours: 8:00 – 5:00 pm (or similar) | Hours worked will be on-site, in our office, located in Columbus, Ohio.
REQUIRED MAJOR/EXPERIENCE:
Associates Degree required. 20+ years of administrative/office management experience required.
ABOUT THE COMPANY:
In business for nearly 70 years, Glister, Inc. is the leading manufacturer of consumer cleaning products for the jewelry industry. We serve some of the best-known retailers and brands in the world.
We were recently recognized on the Inc. 5000 lists for 2020 and 2021 and 2022 for fastest growing companies in America. We have a culture of teamwork, excellence, and growth.
NEXT STEPS:
If qualified, you will be contacted to complete a virtual assessment through Test Gorilla. This is a straightforward way for us to ensure that all applicants have a fair and unbiased application process.
Pending assessment results, a virtual/phone screening interview will be scheduled followed by an on-site office interview with 2-3 members of our leadership team.
An acceptable Drug and Background check through the Company’s provider will be required upon acceptance of your offer. This will be paid for by the Company.
Acceptable reference checks required.
Visit our website at www.glisterinc.com and see more information about our company and divisions.
Pay: $23.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance
Education:
Experience:
- Administrative: 10 years (Required)
Location:
- Columbus, OH 43223 (Required)
Work Location: In person
