Top 28 Administrative assistant Jobs in Duluth, Mn

Construction Operations & Administrative Coordinator
Northern View Construction —Duluth, MN
- $18 - $25 an hour
- Part-time
- Google Workspace
- Office
- QuickBooks
- Paid time off
- Flexible schedule
Quick Apply
Office and Administrative Assistant
Great Lakes Stone Supply, Inc. —Duluth, MN
- $18 - $25 an hour
- Part-time
- Microsoft Word
- Background check
- Microsoft Excel
Quick Apply
Administrative Assistant
Graymont —Superior, WI
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Wellness program
- Health insurance
ADMINISTRATIVE ASSISTANT - CLINIC ADMINISTRATION
ASPIRUS HEALTH —Duluth, MN
- $21.42 - $31.06 an hour
- 8 hour shift
- Microsoft Excel
- Writing skills
- Basic math
- Wellness program
- Retirement plan
Assistant, Administrative-I
Simon Property Group —Duluth, MN
- Part-time
- Customer service
- Mid-level
- Office
ADMINISTRATIVE COORDINATOR FACILITY SERVICES - FACILITIES MANAGEMENT
ASPIRUS HEALTH —Duluth, MN
- $21.42 - $31.06 an hour
- 8 hour shift
- Hospital
- Writing skills
- Basic math
- Wellness program
- Retirement plan
Office Administrator & Customer Service Representative
Window World - Twin Ports Region —Duluth, MN
- $18 - $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Paid time off
Quick Apply
Music Department Administrative Assistant
University of Wisconsin Superior —Superior, WI
- $17.75 - $19.25 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
- Dental insurance
- Paid time off
1d
Bookkeeper/Administrative Assistant
MIDVALLEY CLOSEOUT CO LLC —Duluth, MN
- $18 - $22 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Excel
- Flexible schedule
Quick Apply
1d
Student Life Administrative Coordinator
University of Minnesota —Duluth, MN
- Weekends as needed
- Background check
- Bachelor of Science
- Mid-level
Administrative Specialist
Lutheran Social Service of MN —Duluth, MN
- $20.95 an hour
- Hybrid work
- Computer literacy
- Mid-level
- Office
- Employee assistance program
Quick Apply
Service Call Administrator
Ziegler CAT —Duluth, MN
- $20.96 - $25.12 an hour
- Full-time
- Dealership
- Mid-level
- High school diploma or GED
- Paid parental leave
- Health savings account
7d
Human Resources and Cash Handling Op's Assistant
DECC —Duluth, MN
- $19 - $22 an hour
- Part-time
- Background check
- 18 years or older
- Pass drug screening
- Free parking
- Commuter assistance
Quick Apply
7d
NRRI Coleraine Temp Lobby Admin.
University of Minnesota —Duluth, MN
- Part-time
- Background check
- Computer literacy
- Writing skills
HR Recruiting Assistant
JEFF FOSTER TRUCKING —Superior, WI
- From $20 an hour
- Full-time
- Office
- Microsoft Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
SCHEDULER
Inter-Faith Care Center —Carlton, MN
- $17 - $20 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
9d
Community Engagement Assistant (Temporary)
Arrowhead Regional Development Commission —Duluth, MN
- $19 - $21 an hour
- Temporary
- Hybrid work
- Background check
- Clean driving record
- Customer service
- Paid time off
- Work from home
Quick Apply
8d
Assistant Coach, Softball
College of St. Scholastica, Inc. —Duluth, MN
- $33,201 - $43,161 a year
- Full-time
- School experience
- CPR Certification
- Clean driving record
Facility Management Specialist (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)
MEC Energy Services, LLC —United States
- Full-time
- Background check
- Mid-level
- High school diploma or GED
Quick Apply
GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)
MEC Energy Services, LLC —United States
- Full-time
- Background check
- Microsoft Excel
- Word processing
Quick Apply

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Construction Operations & Administrative Coordinator

Northern View Construction
Duluth, MN

Quick Apply

Job Details

Part-time
$18 - $25 an hour

Benefits

Paid time off
Flexible schedule

Qualifications

Office supply management
Google Workspace
Accounts receivable management
Buildertrend
Attention to detail
Construction industry experience
QuickBooks
Contracts
Construction administrative experience
Payroll processing

Full Job Description

We are a growing construction company seeking a highly organized, detail-oriented Operations & Administrative Coordinator to support the owners and help keep daily operations running smoothly.

This role is ideal for someone who enjoys organization, managing multiple priorities, and helping a small business stay efficient and on track. The right candidate will become a key part of our team by assisting with administrative, financial, and project-related responsibilities.

Responsibilities

Financial & Administrative Support

Manage and organize receipts within Buildertrend
Assist with invoicing and accounts receivable
Track customer payments and outstanding invoices
Process vendor payments
Assist with payroll preparation and employee time tracking
Support bookkeeping functions in QuickBooks
Maintain organized records and documentation

Project & Operations Support

Pull permits and track permit status
Maintain job files and project documentation
Update Buildertrend and ensure project information is current
Track project progress and deadlines
Coordinate with subcontractors, vendors, and suppliers
Assist with contracts, change orders, and project paperwork

General Office Support

Manage emails and administrative tasks
Maintain spreadsheets and reports
Follow up on outstanding items to ensure projects stay on schedule
Support the owners with day-to-day operational needs

Qualifications

Strong organizational and multitasking skills
High attention to detail
Ability to work independently and take initiative
Professional communication skills
Experience with QuickBooks preferred
Experience with Buildertrend preferred (or willingness to learn)
Previous construction, trades, property management, or office administration experience is a plus
Proficiency with Microsoft Office and/or Google Workspace

What We’re Looking For

We’re looking for someone who is dependable, proactive, and enjoys helping a business stay organized and efficient. This position is more than basic office work—we want someone who can take ownership of administrative and operational tasks and help keep projects moving forward.

Schedule

30–35 hours per week
Flexible schedule available for the right candidate

Compensation

$18–$25 per hour, based on experience

To apply, please submit your resume and a brief description of your relevant experience.

Pay: $18.00 - $25.00 per hour

Benefits:

Flexible schedule
Paid time off

Application Question(s):

Do you have experience with QuickBooks?
Do you have experience in construction, trades, property management, or a related industry?
Have you used Buildertrend or similar project management software?
How many years of administrative or operations experience do you have?
Are you comfortable managing invoices, payroll support, and project documentation?

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in duluth, mn

Construction Operations & Administrative Coordinator

Office and Administrative Assistant

Administrative Assistant

ADMINISTRATIVE ASSISTANT - CLINIC ADMINISTRATION

Assistant, Administrative-I

ADMINISTRATIVE COORDINATOR FACILITY SERVICES - FACILITIES MANAGEMENT

Office Administrator & Customer Service Representative

Music Department Administrative Assistant

Bookkeeper/Administrative Assistant

Student Life Administrative Coordinator

Administrative Specialist

Service Call Administrator

Human Resources and Cash Handling Op's Assistant

NRRI Coleraine Temp Lobby Admin.

HR Recruiting Assistant

SCHEDULER

Community Engagement Assistant (Temporary)

Assistant Coach, Softball

Facility Management Specialist (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)

GSO Administrative Assistant (Russian Speaker)-On-Site at US Embassy Moscow (Relocation Required)

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