Top 17 Administrator Jobs in Dunkirk, Ny

Health & Family Services Administrative Assistant
Chautauqua Opportunities Inc —Dunkirk, NY
- $18.36 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
Court Administrator
Seneca Nation of Indians —Irving, NY
- From $27.53 an hour
- Full-time
- Management
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Payroll Administrator
Universal Stainless —Dunkirk, NY
- $55,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Profit sharing
- Health insurance
Quick Apply
ADMINISTRATIVE ASSISTANT - Early Care and Education
Chautauqua Opportunities Inc —Dunkirk, NY
- $18.35 an hour
- Full-time
- Microsoft Excel
- Office
- Ability to lift 50 pounds
Senior Contracts Administrator
ImmunityBio —Dunkirk, NY
- $35.05 - $38.95 an hour
- Full-time
- Google Workspace
- Office
- Continuous improvement
- AD&D insurance
- Disability insurance
School Secretary
Silver Creek CSD —Silver Creek, NY
- $16 - $22 an hour
- Full-time
- Office
- Entry level
5d
Administrative Assistant
The Pump Doctor, Inc. —Eden, NY
- $40,000 - $45,000 a year
- Email
- Microsoft Excel
- English
- Office
- Health insurance
- Paid time off
Quick Apply
Executive Assistant
Heritage Ministries Management Company —Gerry, NY
- $19 - $22 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid training
- Health insurance
Quick Apply

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Health & Family Services Administrative Assistant

Chautauqua Opportunities Inc -
Dunkirk, NY

Apply Now

Job Details

Full-time
$18.36 an hour

Qualifications

Customer communication
Google Docs
Microsoft Excel
Google Drive
Social media post writing
Employee relationship building
Driver's License
Clerical experience
Websites
Team building

Full Job Description

Description:

HEALTH & FAMILY SERVICES DIVISON

Position Data:

Title: Administrative Assistant

Grade: 5 Exempt Non-Exempt X

$18.36 per hour 35 hours/week

Reports to: Health and Family Services Director

Basic Function or Position Summary:

Provides administrative support and tracking to Division Director. Maintains orderly

procedures for all matters pertaining to the Division Director. Coordinates and provides

support to advisory boards and/or community boards.

Security Clearance

Level 4 V, R

Position Responsibilities and Specific Duties:

Assists Division Director to move Division forward through aggressive scheduling

and compliance with agency management systems

Responsible for being fully informed of all services and activities within the Division

or Service Area.

Manages the Division Directors’ calendar and prepares for upcoming meetings and/or

events

Make all travel arrangements related to agency business for the Division.
Handle all daily correspondence and divisional mail distribution.
Aligns divisional operations calendar with agency operations calendar.
Prepare and distribute information including notices, reports, records, minutes,

memos, work orders, purchase orders, justifications, and vouchers.

Maintains divisional tracking sheets including, but not limited to:
Allocation Tracking
Budgeting Tracking
Management Tracking
Regulatory Compliance
Incident Tracking
Staffing Tracking
Purchase Orders
Binder Management
Contract/MOU/MOA/CAs
Monitors tracking sheets for completion and communicates with Director as deadlines

approach; reports to Director any and all aberrations.

Responsible to assist with the division’s hiring process by tracking, monitoring,

coordinating interviews, communicating with HR, completing, and compiling

associated hiring paperwork.

Maintain accurate and up to date files; keeps binders and tracking sheets current.
Handle outgoing and incoming calls and take accurate messages.
Coordinate & provide support for divisional meetings including room set-up,

reservations, food arrangements, and taking minutes as assigned.

Assists with checking mileage sheets for accuracy.
Participate in quarterly Administrative Assistant Meeting and support group.
Attend meetings as designated; take accurate minutes and disseminate.
Revise and organize divisional protocols.
Write, update, and route all divisional Contract/MOU/MOA/CAs.
Maintain accurate and up-to-date employee files across division.
Track employee trainings and professional development; disseminate to HR.
Attends, plans, and participates in divisional community events as assigned.
Updates and disseminates divisional Job Descriptions and Interview Questions.
Coordinate and provide support to coalitions, advisory boards and/or community

boards associated with the Division Director: attend meetings, take accurate minutes,

and maintain related records.

Responsible for drafting posts for social media and website from information

provided by division managers/coordinators/staff; posts will be reviewed and

approved by Division Director.

Responsible for running monthly OMIG/OIG checks for divisional specific

employees and Board of Directors.

Responsible for completing monthly follow up calls for Mobile Crisis program.
Responsible for creating and disseminating schedules for the Home Care On-Call and

Mobile Crisis On-Call.

Responsible for updating members and overseeing communication divisional and

MDT email groups.

Serves as Receptionist backup on a limited basis.
Promote agency mission.
Maintains strict confidentiality and complies with Code of Ethics
Maintains consistent professional customer service.
Job performance incorporates integrated service delivery model while promoting self-

sufficiency.

Participates in the larger team of the agency through committee structures, planning,

policy development and volunteerism.

Other duties as assigned by supervisor.

Key Working Relationships:

A. Internal: Division Director, Managers, Staff

B. External: Customers, Partners, Funders

Supervisory Scope:

A. Number of staff supervised: 0

B. Titles supervised: None

Organizational Responsibilities:

Adheres to all policies and procedures.
Gathers appropriate documentation and tracks outcomes.
Participates in organizational committee structures as appropriate.
Participates in organizational and divisional management systems.

Requirements:

Knowledge, Skills Required:

Associate Degree in Administrative Office Specialist, Applied Scienced, Applied

Arts, English, Business Administration, Human Services or Administrative

Professional Certificate Required; Bachelor’s Degree Preferred

2 years’ previous experience performing administrative assistant duties or clerical

functions.

Strong computer skills; proficient in Microsoft Office (Word, Excel, PPT) and

Google Docs/Drive

Knowledge of Social Media and Website posts.
Ability to compose accurate correspondence and communicate effectively with the

public.

Strong customer service, interpersonal and team building skills.
Excellent organizational, written, and verbal communication skills required.
Flexibility.
Ability to problem solve.

Physical

Ability to lift up to and including 10-25 pounds of physical effort.

X. Special Requirements:

Valid Driver’s license.
Reliable transportation.
Ability to travel throughout the county.
Works compassionately with a diverse population.
Must be able to provide consistent even tempered customer service at all times.
Experience navigating community programs preferred.

Apply Now

Refine Your Search

administrator jobs in dunkirk, ny

Health & Family Services Administrative Assistant

Court Administrator

Payroll Administrator

ADMINISTRATIVE ASSISTANT - Early Care and Education

Senior Contracts Administrator

School Secretary

Administrative Assistant

Executive Assistant

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