Top 827 Office assistant Jobs in Garden Grove Ca

Front Desk Receptionist/Office Assistant
ZMD Aesthetics —Santa Ana, CA
- $18 - $22 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
1d
Veterinarian Receptionist
The Cat Care Clinic —Orange, CA
- From $18 an hour
- 8 hour shift
- In-person
- 1 year
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Riman Inc —Irvine, CA
- $57,000 - $67,000 a year
- Part-time
- Google Workspace
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Accounts Receivables / Office Assistant
Land Development Consultants —Santa Ana, CA
- $20 - $25 an hour
- Part-time
- Customer service
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Sr. Administrative Assistant
Mobis Parts America, LLC. —Fountain Valley, CA
- $41,693.40 a year
- Monday to Friday
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
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Office Administrator
Financial Additions —Irvine, CA
- Up to $30 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
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Administrative Assistant, CHOC Foundation
CHOC Children's —Orange, CA
- $23.08 - $38.09 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
3d
Office Assistant
Clarvida —Anaheim, CA
- $21 - $23 an hour
- Full-time
- Inventory management
- Computer literacy
- HIPAA
- Continuing education credits
- Paid holidays
Quick Apply
3d
Sales Administrative Assistant
Marriott International, Inc —Anaheim, CA
- $30.36 an hour
- Full-time
- Word processing
- Hotel
- Fair chance
Receptionist (Part-time)
Arisa Medical, LLC —Anaheim, CA
- $21 an hour
- Part-time
- Microsoft Word
- Windows
- High school diploma or GED
Quick Apply
13d
Accounting Clerk/Administrative Assistant
American Geotechnical, Inc. —Yorba Linda, CA
- From $22 an hour
- Full-time
- Microsoft Outlook
- Office
- Organizational skills
- Health insurance
- 401(k)
Quick Apply
Office Assistant I
Vista Charter Public Schools —Santa Ana, CA
- $24.10 - $28.49 an hour
- Full-time
- Microsoft Word
- Spanish
- Computer literacy
Quick Apply
4d
Office Administrative Assistant
Yaghi Engineers —Orange, CA
- $20 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Office
- Paid training
- On-the-job training
Quick Apply
11d
(Part Time) Front Desk Receptionist / Patient Coordinator
Solaire Medical Spa —Costa Mesa, CA
- $20 - $25 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
- Paid training
- Employee discount
Quick Apply
Office/HR Assistant
Gyukaku —Tustin, CA
- $20 - $25 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
- Employee discount
- Opportunities for advancement
Quick Apply
Full Time Administrative Assistant
LivWell Infusions —Huntington Beach, CA
- $23 - $24 an hour
- Full-time
- Hybrid work
- Computer literacy
- High school diploma or GED
- Clinic
- Health insurance
- 401(k)
Quick Apply
6d
Front Desk Receptionist
Pro Dental —Santa Ana, CA
- $21 - $32 an hour
- Full-time
- Patient care
- US work authorization
- In-person
Quick Apply
11d
Administrative Assistant II
AltaMed Health Services Corporation —Santa Ana, CA
- $25.00 - $29.32 an hour
- Full-time
- Background check
- Customer service
- Research
- 403(b) matching
- Paid holidays
Part-Time Office Administrator
Powerplus Cleaning Solutions —Anaheim, CA
- $30 - $40 an hour
- Part-time
- Computer literacy
- Office
- QuickBooks
Quick Apply
5d
Receptionist/Office Assistant
Trovillion, Inveiss Demakis & Hansen —Orange, CA
- $22 - $26 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- US work authorization
- Disability insurance
- Health insurance
Quick Apply
3d

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Front Desk Receptionist/Office Assistant

ZMD Aesthetics
Santa Ana, CA

Quick Apply

Job Details

Full-time
$18 - $22 an hour
1 day ago

Benefits

Health insurance
Dental insurance
Employee discount

Qualifications

Computer literacy

Full Job Description

Job Overview

We are seeking a dynamic and personable Front Desk Receptionist/Office Assistant. In this vital role, you will manage front desk operations, provide exceptional customer service, and support daily administrative functions. Your energetic approach and organizational skills will ensure smooth office flow, foster positive client interactions, and contribute to a productive work environment.

ZMD Aesthetics – Front Desk Responsibilities

1. Patient Check-In

Greet and welcome every patient in a friendly, professional, and courteous manner.
Ensure all required consent forms are completed and signed before treatment.
Provide each patient with the ZMD Assessment Form to complete prior to their consultation or procedure.
Verify the patient's Allē account, available rewards, and eligibility for point redemption.
Offer every new patient a complimentary Full Face Assessment and Aura Skin Analysis Scan.
Confirm that all required paperwork has been completed before escorting the patient to the treatment room.

2. Appointment Confirmation

Confirm all scheduled appointments one business day in advance.
Review and communicate all applicable pre-treatment instructions.
Answer any questions regarding the patient's upcoming appointment.
Notify patients of any outstanding balances or required paperwork before their visit, when applicable.

3. Patient Check-Out

Collect payment and complete the check-out process accurately.
Enter and submit all eligible Allē points for qualifying treatments.
Schedule all recommended follow-up or maintenance appointments before the patient leaves.
Review post-treatment instructions and ensure the patient understands their aftercare.
Thank the patient for choosing ZMD Aesthetics and encourage them to contact the office with any questions or concerns.

4. Cancellation & No-Show Follow-Up

Contact patients who cancel or miss their appointments within the same business day whenever possible.
Offer available appointment times to reschedule.
Document all communication and update the patient's chart accordingly.

5. Post-Treatment Follow-Up

Contact patients the day after their treatment to assess their recovery and overall satisfaction.
Ask about their treatment experience and whether they are happy with their results.
Address any questions or concerns regarding their treatment or recovery.
Promptly notify the provider of any reported complications, adverse reactions, or urgent medical concerns requiring follow-up.
If the patient had a positive experience, kindly invite them to leave a review on Google, Yelp, or other preferred review platforms, and thank them for their feedback.

6. Yelp Lead Follow-Up

Review all new Yelp leads daily.
Contact each lead promptly. If a phone number is provided, call the patient as soon as possible.
Introduce yourself, thank the patient for their interest in ZMD Aesthetics, and answer any questions they may have.
Provide accurate information regarding services, pricing (when appropriate), promotions, and provider availability.
Assist the patient with scheduling a consultation or treatment appointment.
Document all outreach attempts and communications in the practice management system.
If unable to reach the patient, leave a professional voicemail (when permitted) and continue follow-up according to office policy.

7. Facebook Messenger Follow-Up

Monitor Facebook Messenger throughout the business day and respond to all new inquiries promptly.
Respond to messages in a professional, friendly, and timely manner.
Answer questions regarding treatments, pricing, promotions, provider availability, and office location.
Encourage prospective patients to schedule a consultation or treatment appointment.
Follow up with individuals who have not responded to previous messages or who expressed interest but have not yet scheduled.
Document significant conversations and appointment outcomes in the practice management system.
Escalate clinical or treatment-specific questions to the provider when appropriate.

Skills

Bilingual proficiency is highly desirable to serve a diverse client base effectively.
Strong office management skills combined with experience in clerical tasks such as filing, data entry, and document proofreading.
Proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and general computer literacy to handle various administrative functions seamlessly.
Excellent phone answering skills with knowledge of multi-line phone systems and phone etiquette to ensure professional communication.
Prior office experience with familiarity in customer service, front desk operations, and administrative support roles.
Ability to manage time efficiently through effective organizational skills and prioritize tasks independently.
Experience with QuickBooks or bookkeeping is a plus for supporting basic financial recordkeeping.
Personal assistant experience or calendar management skills to coordinate schedules smoothly.

ZMD Aesthetics – Employee Benefits & Work Schedule

Work Schedule

Regular business hours: Monday through Saturday, 10:00 AM – 5:00 PM.
Employees are expected to arrive on time and be prepared to begin work at the start of their scheduled shift.
Any changes to the schedule or requests for time off must be approved by management in advance.

Employee Benefits

Health Insurance: Eligible employees may participate in the company's health insurance plan in accordance with plan eligibility requirements.
Employee Treatment Benefit: Employees are eligible for one aesthetic treatment per month at 50% off the regular price. Treatments are subject to provider approval, scheduling availability, and product exclusions as determined by management.
Employee Skincare Discount: Employees may purchase ZMD Aesthetics skincare products at cost (without MSRP markup) for personal use.
Skincare Sales Commission: Employees will receive a 5% commission on all skincare product sales they generate.
All employee benefits are subject to ZMD Aesthetics policies and may be modified or discontinued at the discretion of management.

ZMD Aesthetics – Dress Code & Professional Appearance

All employees are expected to maintain a clean, polished, and professional appearance that reflects the high standards of ZMD Aesthetics.

Wear clean, professional, medical spa–appropriate attire at all times.
Clothing should be neat, wrinkle-free, and appropriate for a professional healthcare and aesthetic environment.
Maintain good personal hygiene and a well-groomed appearance.
Hair should be clean, neat, and secured away from the face when appropriate.
Makeup should be clean, natural, and professionally applied. Moderate makeup is encouraged to maintain a polished appearance.
Fingernails should be clean and well maintained. Nail length should not interfere with patient care.
Wear clean, closed-toe shoes that are appropriate for a medical office.
Jewelry and accessories should be minimal and should not interfere with patient care or professional duties.
Visible tattoos and piercings should be presented in a professional manner consistent with the image of the practice.
Employees are expected to wear their name badge during working hours when provided.

Pay: $18.00 - $22.00 per hour

Benefits:

Dental insurance
Employee discount
Health insurance

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in garden grove ca

Front Desk Receptionist/Office Assistant

Veterinarian Receptionist

Executive Assistant

Accounts Receivables / Office Assistant

Sr. Administrative Assistant

Office Administrator

Administrative Assistant, CHOC Foundation

Office Assistant

Sales Administrative Assistant

Receptionist (Part-time)

Accounting Clerk/Administrative Assistant

Office Assistant I

Office Administrative Assistant

(Part Time) Front Desk Receptionist / Patient Coordinator

Office/HR Assistant

Full Time Administrative Assistant

Front Desk Receptionist

Administrative Assistant II

Part-Time Office Administrator

Receptionist/Office Assistant

I want to receive the latest job alert for office assistant in garden grove ca

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