Top 35 Office coordinator Jobs in Honolulu, Hi

Regional Operations Coordinator
Access to Independence, Inc. —Honolulu, HI
- $28 - $34 an hour
- Weekends as needed
- Writing skills
- HIPAA
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Coordinator Resort - Ka Haku, a Hilton Club
Hilton Grand Vacations —Honolulu, HI
- $31.25 - $31.75 an hour
- Full-time
- English
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
6d
EXECUTIVE OFFICE ON AGING (EOA) BOLD 2 COORDINATOR
State of Hawaii —O'ahu, HI
- $6,043 a month
- Temporary
- Writing skills
- Mid-level
- Office
- Mileage reimbursement
- Commuter assistance
Facilities & Store Operations Coordinator
Na Hoku, Inc. —Honolulu, HI
- From $22 an hour
- Full-time
- Background check
- Microsoft Outlook
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
1d
Human Resources Coordinator (Oahu)
Hawaii Foodservice Alliance —Honolulu, HI
- From $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Employment & labor law
- Paid holidays
- Health insurance
Quick Apply
Patient Care Coordinator/Office Manager
Cheng Clinic of Plastic Surgery —Honolulu, HI
- Full-time
- Background check
- Hospitality
- Customer service
- Paid training
- Disability insurance
Quick Apply
8d
Patient Flow Admin Coordinator - West Patient Flow (Call-In, Varied Shifts)
The Queen's Medical Center —'Ewa Beach, HI
- $68.69 - $85.86 an hour
- On call
- Nursing
- RN License
- Hospital
Housekeeping Coordinator - Full Time
Hyatt Regency Waikiki Beach Resort and Spa —Honolulu, HI
- $30 - $35 an hour
- Full-time
- Microsoft Word
- Hotel
- Organizational skills
- Paid holidays
- Disability insurance
12d
Patient Flow Admin Coordinator - Patient Flow (Call-In, Varied Shifts)
The Queen's Medical Center —Honolulu, HI
- $68.69 - $85.86 an hour
- On call
- Nursing
- RN License
- Hospital
Human Resources Coordinator
Chopine Analytic Solutions LLC —O'ahu, HI
- $88,000 a year
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
Administrative Coordinator, Home Health
BAYADA Home Health Care —Honolulu, HI
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
6d
OPERATIONS COORDINATOR
Knife River Corporation —Kapolei, HI
- Weekends as needed
- Background check
- Clean driving record
- Microsoft Outlook
9d
Human Resources Coordinator
Legends Global —Honolulu, HI
- Full-time
- Spanish
- Mid-level
- Administrative experience
- Disability insurance
- Health insurance
Operations Coordinator
University of Hawaii —Honolulu, HI
- Weekends as needed
- Word processing
- Office
- 8 years
5d
Customer Experience Coordinator
Diamond Head Windows and Doors —‘Aiea, HI
- $22 - $26 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
5d
Coordinator, Business Practice - Medical Group (Full Time, 40, Day)
Queen's University Medical Group —Honolulu, HI
- $72,295 - $88,561 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
14d
Administrative Coordinator
MC&A —Honolulu, HI
- $24 an hour
- Overtime
- Word processing
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Human Resources Coordinator
Clear Resolution Consulting, LLC —O'ahu, HI
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Tuition reimbursement
Quick Apply
Branch Coordinator
Mainscape Inc. —Honolulu, HI
- $55,000 - $80,000 a year
- 18 years or older
- Microsoft Outlook
- Office
Quick Apply
Marketing and Customer Experience Coordinator (99, Main Office)
Foodland Super Market, Ltd. —Honolulu, HI
- $40,000 - $45,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
Quick Apply

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Regional Operations Coordinator

Access to Independence, Inc. -
Honolulu, HI

Quick Apply

Job Details

Full-time
$28 - $34 an hour

Benefits

Health insurance
Paid time off
Professional development assistance

Qualifications

Employee relationship building
Administrative experience
High school diploma or GED
Equipment inventory management
Stakeholder relationship building
File organization
Office record organization

Full Job Description

Regional Operations Coordinator

Position: Regional Operations Coordinator

Reports to: Executive Director

Salary: $28-$34/hour

Employment Status: Full-Time

FLSA Status: Non-Exempt Job

Location: Honolulu

POSITION PURPOSE

Under the direction of the Executive Director, the Regional Operations Coordinator is responsible for ensuring the efficient, professional, and compliant operation of the Hawaii branch office. The Regional Operations Coordinator serves as the primary administrative and facility support presence for the office, maintaining a welcoming environment for consumers, visitors, community partners, and staff. This position oversees day-to-day office operations, facility organization, records management, inventory control, visitor services, office safety, and administrative support functions. The Regional Operations Coordinator plays a critical role in maintaining organizational standards, ensuring operational accountability, and supporting the overall success of the Hawaii branch.

Office Operations & Facility Management

Opens and closes office according to established schedule.
Maintains professional appearance and cleanliness of all office areas.
Conducts weekly office inspections and reports facility concerns.
Coordinates office organization projects and maintains orderly workspaces.
Ensures confidential records are properly stored and secured.
Coordinates removal, storage, and inventory of agency property.
Maintains visitor reception areas and conference spaces.
Reports maintenance, safety, and security concerns promptly.

Administrative Operations

Provides administrative support to branch operations.
Answers telephones and responds to general inquiries.
Greets consumers, visitors, vendors, and community partners.
Maintains calendars and schedules meetings as assigned.
Processes incoming and outgoing mail.
Assists with preparation of reports, correspondence, meeting materials, and presentations.
Maintains electronic and paper filing systems.

Compliance & Accountability

Maintains office records in accordance with organizational policies.
Conducts monthly inventory reviews of agency equipment and supplies.
Maintains visitor sign-in procedures and office activity logs.
Assists with preparation for monitoring visits, audits, and compliance reviews.
Monitors adherence to office standards and operational procedures.
Provides monthly operational status reports to the Executive Director.
Conduct routine inspections of office spaces, storage areas, equipment, and records to ensure compliance with organizational standards for cleanliness, safety, security, and professional presentation.

Coommunity Relations

Serves as the first point of contact for visitors and callers.
Provides information and referral assistance.
Represents the organization professionally in all interactions.
Supports community events, trainings, and outreach activities.

Minimum Qualifications

High school diploma required; Associate degree preferred.
Three to five years of progressively responsible administrative or office operations experience.
Experience maintaining records, inventories, and office systems.
Experience working independently with minimal supervision.
Strong organizational and problem-solving skills.
Experience in nonprofit, healthcare, human services, or disability services preferred.

Personal Characteristics

Ethical Conduct: Aligns behavior with organizational values and ethical standards
Relationship Building: Establishes trust and collaboration with diverse individuals and teams
Effective Communication: Communicates clearly and respectfully, both orally and in writing
Consumer Focused: Anticipates and responds to the needs of consumers with empathy and respect
Growth Mindset: Seeks feedback, embraces learning opportunities, and strives for continual improvement
Team-Oriented: Works cooperatively, embraces accountability, maintains a professional workspace, and contributes to a positive work culture
Organized and Self-Directed: Effectively manages time, responsibilities, and changing priorities

WORK ENVIRONMENT & EXPECTATIONS

Primarily office-based, with regular travel to meet consumers in the community. Monday–Friday, 8 AM–5 PM schedule; occasional evenings/weekends may be required. Reasonable accommodations will be made to support employees with disabilities. Must comply with HIPAA and maintain strict confidentiality.

NON-DISCRIMINATION POLICY

Access to Independence is committed to providing an inclusive, welcoming environment. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. We actively encourage applications from individuals with disabilities, LGBTQ+ individuals, people of color, and other underrepresented groups. People with lived experience with disability are strongly encouraged to apply.

DISCLAIMER

This job description is intended to convey essential information about the scope and responsibilities of the position. It is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with it. Duties may be adjusted or modified at any time to meet the needs of the organization and those we serve. Your signature is an acknowledgement that you meet the minimum qualifications for this role and can consistently demonstrate having the personal characteristics that align with the values of the organization.

Pay: $28.00 - $34.00 per hour

Benefits:

Health insurance
Paid time off
Professional development assistance

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in honolulu, hi

Regional Operations Coordinator

Coordinator Resort - Ka Haku, a Hilton Club

EXECUTIVE OFFICE ON AGING (EOA) BOLD 2 COORDINATOR

Facilities & Store Operations Coordinator

Human Resources Coordinator (Oahu)

Patient Care Coordinator/Office Manager

Patient Flow Admin Coordinator - West Patient Flow (Call-In, Varied Shifts)

Housekeeping Coordinator - Full Time

Patient Flow Admin Coordinator - Patient Flow (Call-In, Varied Shifts)

Human Resources Coordinator

Administrative Coordinator, Home Health

OPERATIONS COORDINATOR

Human Resources Coordinator

Operations Coordinator

Customer Experience Coordinator

Coordinator, Business Practice - Medical Group (Full Time, 40, Day)

Administrative Coordinator

Human Resources Coordinator

Branch Coordinator

Marketing and Customer Experience Coordinator (99, Main Office)

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