Top 11 Filing clerk Jobs in Jefferson, Wi

City Clerk/Deputy Treasurer
State of Wisconsin - Local and Tribal Governments: City of Waterloo —Jefferson County, WI
- $65,000 - $70,000 a year
- Online Application
- Office
- Microsoft Office
- Bachelor's degree
- Health insurance
10d
Research Specialist-Records
Summit Credit Union —Cottage Grove, WI
- Basic math
- Research
- Office
- Health insurance
- Paid time off
10d
Office Assistant
Integrity Truck and Trailer Repair —Marshall, WI
- Urgently hiring
- Bilingual
- Google Workspace
- Inventory management
Quick Apply
Document Processing & Data Entry Clerk - Part-Time (Onsite)
Gainwell Technologies —Janesville, WI
- $28,500 - $33,280 a year
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
- Travel reimbursement
- Profit sharing
City Clerk/Deputy Treasurer
City of Waterloo —Waterloo, WI
- $65,000 - $75,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
10d
Warehouse Receiving Clerk (Window Clerk)
Roundy's —Oconomowoc, WI
- Full-time
- Computer literacy
- High school diploma or GED
- Data entry
Treasurer/Deputy City Clerk
City of Waterloo —Waterloo, WI
- $75,000 - $85,000 a year
- Full-time
- Office
- 3 years
- GAAP
- Health savings account
- Disability insurance
Quick Apply
10d
Part-Time Chiropractic Office Assistant
Delafield Chiropractic —Delafield, WI
- Part-time
- In-person
- Entry level
Quick Apply
4d
PT Office Assistant/Receptionist
Shopko Optical —Whitewater, WI
- Weekends as needed
- Computer literacy
- High school diploma or GED
- Travel
- Health insurance
- On-the-job training
Quick Apply
General Merchandise Clerk
Hy-Vee Inc —Janesville, WI
- Part-time
- No education required
- Merchandising
- Basic math
11d
Dental Office Assistant - Business Assistant
ForwardDental —Janesville, WI
- Full-time
- Dental office
- Current TB test
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
4d

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Research Specialist-Records
Summit Credit Union —Cottage Grove, WI
Effective Communication: Monitor the Operations Support Request email, promptly forward requests to appropriate staff, and provide clear responses to helpline…
10d
Community Outreach Specialist
State of Wisconsin - Ag, Trade & Consumer Protctn —Milwaukee, WI
Possession of a valid driver's license or the ability to provide one’s own transportation for work purposes, is required. Must have a valid driver’s license;
$29 - $34 an hour
9d

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Transportation Clerk- 2nd shift
Penske Truck Leasing —Groveport, OH
Responsible for the daily/weekly maintaining of pallet tracking (where applicable), audit of driver logs and trip reports, log and driver file DOT requirements…
$21.50 an hour
3d
Office Assistant
Medical Recruitment Strategies —Columbus, OH
The Office Assistant 2 will support administrative and clerical operations by handling incoming calls, assisting clients with medical-related inquiries,…
$12.00 - $12.52 an hour
Quick Apply

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filing clerk jobs near jefferson, wi

City Clerk/Deputy Treasurer

State of Wisconsin - Local and Tribal Governments: City of Waterloo
Jefferson County, WI

Apply Now

Job Details

Full-time
$65,000 - $70,000 a year
10 days ago

Benefits

Health insurance

Qualifications

Computer operation
Operations coordination
Team management
Legislation
Office management
Local ordinances

Full Job Description

Introduction

The City of Waterloo, Wisconsin (pop. 3,639) located in Jefferson County is accepting applications for career positions. Seeking a highly organized, professional, and experienced individual. The ideal candidate will demonstrate integrity, sound judgement, and exceptional interpersonal and organizational skills. Preferred candidates will have municipal government experience and/or sizable experience using Microsoft applications including Office 365 and associated applications. Accounting, communication and computer skills are required. Performs all required statutory duties of the City Clerk as set forth in Wisconsin Statutes §§ 62.09 (11) and the City of Waterloo Municipal Code. Executes responsible administrative work maintaining the city’s records, organizing, coordinating, and supervising the duties of the City Clerk’s office and related work as required.

The City Clerk role is also assigned Deputy Treasurer as set forth in Wisconsin Statutes §§ 62.09 (9) (f). The Clerk reports to the Mayor and City Council. Appointment is the responsibility of the Mayor as recommended by the City Council per Code §§85-7(2). The Clerk will provide information on an advisory basis to the Mayor, City Council, and other department supervisors and perform such additional duties as may from time-to-time be directed by the Mayor or City Council. The Clerk is reviewed per ordinance §§85-9, after initial one year anniversary; this position is exempt; employment with the City is on an at-will basis.

Position Summary

The position provides high level administrative support including but not limited to tax collection, account reconciliation, budget preparation, human resource support, payroll, and new hire onboarding. In addition, this position is responsible for oversight and administration of the election process, and processes most permits, and licenses as required by the City. The position also performs communications coordination and is responsible for ensuring compliance with open meetings laws. Interested parties should see the full employment listing on the City website for more details.

General Statement of Duties:

Administrative:

Implements policies and directives of the Mayor and City Council.
Assists citizens, outside agencies, developers, and staff in bringing matters to the attention of the Mayor and City Council for resolution.
Liaison for City contracted services, such as but not limited to:
City Attorney, City Assessor,
Building Inspection, Economic Development, Engineering, and Humane Society.
Act as purchasing officer for the City, formulate and place into operation any City-wide purchasing functions that would be economical and beneficial to the City.

Process for supplier selection, review and approval.
Act as public information officer for the city with the responsibility of ensuring that the public are kept informed about the operations of the city, via multiple media formats.

Accounting/Budget/Taxes:

Assists the City Treasurer preparing the city budget and publishing budget hearing notices.
Solicit Municipal Debt issuance bids.
Tax collections; account reconciliation and verification.
Monthly and year end account reconciliation review.
Review and approval of all electronic transfers.
Stay informed on county, state and federal legislation and of the availability of aids and grants, prepare and expedite applications for such funds.

Human Resources:

Maintain a current personnel file for all City departments.
Coordinate Payroll for processing.
Employee Handbook, Collective Bargaining Agreements, Employment contracts
Coordinates new City employees: a copy of the Employee Handbook and obtaining a signed statement of receipt; orients employees to fringe benefits options available to them; assists them filling out enrollment forms.
Assists department heads and the Mayor with recruitment and job testing, including preparing job postings and advertisements, evaluating completed applications to determine those that best meet the desired education and skills, conducting applicant interviews, and contacting and evaluating references.

Please visit the City of Waterloo website for the complete job description.

Salary Information

Base Pay: $65,000-$70,000 pending qualifications.

Waterloo offers the Wisconsin Retirement System’s highly acclaimed Retirement and Health Insurance programs

Job Details

This role promises a variety of work duties, a team culture, the stability of working for a municipality and regular 8:00 a.m. to 4:30 p.m. Monday-Thursday and Half-Day Fridays year-round.

Qualifications

Required knowledge, skills, and abilities:

Bachelor’s Degree from an accredited college or university with a specialization in public or business administration or an equivalent combination of experience, training, education, and management background.
Thorough knowledge of the functions and organization of municipal government and of the workings of the city council; good knowledge of administrative practices and procedures.
Ability to coordinate and direct the functions and activities of local/municipal government.
Ability to write clear and concise reports, directives, and letters.
Ability to prepare official rules and proceedings.
Ability to read, interpret, and apply provisions of laws, rules, and regulations; ability to perform difficult and responsible work with independent discretion.
Ability to establish and maintain satisfactory working relationships with department heads and other City employees.
Working knowledge of computers and electronic data processing, website management, and other modern office practices.
Ability to exercise good professional judgment.
Displays the highest of ethical standards in maintaining the public’s confidence and strives for the inclusion of the public, applicants, and staff.

How To Apply

Please visit our website at https://www.waterloowi.us/employment-opportunities to apply or email [email protected].

Deadline to Apply

Applications will be accepted until position is filled.

Apply Now

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filing clerk jobs in jefferson, wi

City Clerk/Deputy Treasurer

Research Specialist-Records

Office Assistant

Document Processing & Data Entry Clerk - Part-Time (Onsite)

City Clerk/Deputy Treasurer

Warehouse Receiving Clerk (Window Clerk)

Treasurer/Deputy City Clerk

Part-Time Chiropractic Office Assistant

PT Office Assistant/Receptionist

General Merchandise Clerk

Dental Office Assistant - Business Assistant

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