Top 351 Administrative assistant Jobs in Oldsmar, Fl

Accounting Assistant – AP/AR, NetSuite & Finance Operations
Priano —Tampa, FL
- $18 - $25 an hour
- Urgently hiring
- Oracle
- Office
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
GeoPoint —Tampa, FL
- $20 - $28 an hour
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Clerk
Wood, Smith, Henning & Berman —Tampa, FL
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant I
Inframark —Tampa, FL
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
7d
Onboarding & Administrative Assistant
Prosper Agencies —Tampa, FL
- $18 - $24 an hour
- Part-time
- Google Workspace
- Computer literacy
- Writing skills
- Paid time off
Quick Apply
1d
Administrative Assistant
Gulfstream Pools & Spas, Inc. —Oldsmar, FL
- $15 - $18 an hour
- Full-time
- Office
- In-person
- Entry level
- Health insurance
- Paid time off
Quick Apply
8d
Administrative Assistant II - 992218
Nova Southeastern University —Clearwater, FL
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
5d
Administrative Assistant
Rimkus —Tampa, FL
- $44,000 - $66,000 a year
- Overtime
- Hybrid work
- Microsoft Outlook
- Writing skills
- 3 years
- AD&D insurance
- Disability insurance
Quick Apply
14d
Administrative Assistant
Creative Concrete & Excavating, Inc —New Port Richey, FL
- $20 - $22 an hour
- Part-time
- Microsoft Excel
- Computer literacy
- Office
Quick Apply
11d
Commercial Services Administrative Assistant
Suncoast Credit Union —Tampa, FL
- $23.00 - $31.25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid parental leave
- Paid holidays
11d
Administrative Assistant
Rocket Benefits LLC —Odessa, FL
- $30,000 - $40,000 a year
- Full-time
- Hybrid work
- Data entry
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
10h
Front Office Assistant
Miracle-Ear —Palm Harbor, FL
- $18 an hour
- Full-time
- Inventory management
- Mid-level
- Windows
- Health savings account
- Paid holidays
Quick Apply
1d
Administrative Assistant
Driggers Engineering Services Inc —Clearwater, FL
- $20 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant to CFO (Remote)
KnowBe4 —Clearwater, FL
- $90,000 - $100,000 a year
- Remote
- Background check
- Mid-level
- Accounting
- Tuition reimbursement
- Adoption assistance
Quick Apply
Administrative Assistant
AdventHealth Medical Group West Florida —Tampa, FL
- $18.69 - $29.89 an hour
- Full-time
- Background check
- CPR Certification
- Microsoft Outlook
- Paid parental leave
- Disability insurance
1d
Administrative Assistant
Steps School of Dance —Clearwater, FL
- $18 an hour
- Part-time
- Customer service
- Microsoft Office
- US work authorization
Quick Apply
13d
Administrative Assistant
St. Mark Village —Palm Harbor, FL
- $16 - $17 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
12d
Receptionist/Administrative Assistant - Part-time - Arden Courts Largo
Arden Courts —Largo, FL
- Part-time
- Background check
- Microsoft Excel
- English
- Paid holidays
- Paid time off
6d
Administrative Assistant
Keiser University —Tampa, FL
- Full-time
- Office
- High school diploma or GED
- 2 years
Quick Apply
Data Entry Clerk
Ameri-Tech Community Management Partners LLC —Clearwater, FL
- Full-time
- Residential
- Administrative experience
- High school diploma or GED
- Health insurance
- 401(k) matching
Quick Apply

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Accounting Assistant – AP/AR, NetSuite & Finance Operations

Priano
Tampa, FL

Quick Apply

Job Details

Full-time
$18 - $25 an hour

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Vision insurance
Employee discount
Life insurance
Paid sick time

Qualifications

Customer communication
Confidential information handling
Accounts receivable management
Spreadsheets
Accounting software
NetSuite
High school diploma or GED
Financial record maintenance
Financial concepts
Accounting
Data entry
Accounting and finance experience
Productivity software
Quality data entry

Full Job Description

Accounting Assistant – AP/AR, NetSuite & Finance Operations

Immediate opening for the right candidate.

Priano is one of Tampa Bay’s premier flooring, cabinetry, countertop, and design companies. From our 20,000-square-foot showroom, warehouse, and project operations, we support a high-volume business where purchasing, vendor management, subcontractor coordination, customer deposits, invoicing, payments, and financial follow-through all have to be accurate.

We are hiring an Accounting Assistant to work directly with our Director of Finance. This is not just a basic data-entry position. The right person will be trusted to review documents carefully, catch discrepancies, protect confidential information, and steadily take on more responsibility over time.

This is a strong opportunity for someone who has accounting, bookkeeping, billing, AP, AR, or administrative finance experience and wants to grow into a larger finance operations role.

Position Details

Schedule: Full-time, Monday through Friday, 8:00 AM to 5:00 PM
Location: On-site in Tampa, FL
Compensation: $18–$25 per hour, depending on experience, NetSuite knowledge, and capability
Start Date: Immediate opening for the right person

What You’ll Do

The Accounting Assistant will support the Director of Finance with day-to-day accounting, administrative, vendor, subcontractor, customer, and NetSuite workflows.

Responsibilities include:

Review purchase orders, vendor acknowledgments, invoices, and supporting documents for accuracy before approval or processing
Verify vendor, item, quantity, pricing, freight, subsidiary, order acknowledgment, and supporting documentation before approving or rejecting purchase orders
Enter vendor bills, invoices, credit memos, bill credits, freight charges, and non-PO bills in NetSuite
Reconcile vendor statements and research discrepancies between vendor records and NetSuite
Communicate professionally with vendors, customers, subcontractors, purchasing, project management, and internal leadership
Review and maintain vendor and subcontractor records before activation, including W-9s, insurance documents, licensing, compliance information, and contact details
Assist with subcontractor work orders, stain work orders, retainage, payment documentation, and job-cost-related support
Process sales orders to invoices, deposit invoices, customer deposits, customer payments, and customer refunds
Assist with A/P aging, A/R aging, A/P summaries, payment support, and recurring finance reports
Review cash-and-carry orders, vendor return authorizations, back charges, credits, and refunds
Support Notice to Owner, lien, retainage, and construction-finance documentation workflows
Help maintain accurate digital and physical financial records
Assist with audits, fact-checking, discrepancy resolution, and special projects assigned by the Director of Finance or ownership
Support finance-related administrative tasks, including filing, scanning, processing mail, ordering office supplies, and keeping records organized

What We’re Looking For

We are looking for someone who does more than simply process paperwork. The right candidate will review details carefully, ask questions when something does not look right, and take ownership of their work.

The ideal candidate is:

Highly detail-oriented and accurate
Professional, well-presented, and reliable
Discreet with confidential financial, vendor, customer, employee, and company information
Curious, eager to learn, and willing to take on more responsibility
Comfortable working with invoices, statements, purchase orders, payments, deposits, and accounting records
Able to follow structured procedures while still thinking critically
Organized enough to manage competing priorities and follow through without constant oversight
Strong in written and verbal communication
Comfortable interacting with vendors, customers, subcontractors, managers, and ownership
Interested in growing into a larger accounting, finance, or finance-operations role over time

Required Qualifications

Prior experience in accounting support, bookkeeping, billing, accounts payable, accounts receivable, finance administration, or a related role
Strong data-entry accuracy and document-handling discipline
Basic understanding of accounting procedures and financial records
Experience using accounting software, ERP software, spreadsheets, email, and standard office software
Ability to work full-time on-site in Tampa
Ability to maintain confidentiality and use sound judgment

Preferred Qualifications

NetSuite experience
Experience with accounts payable and accounts receivable
Experience reconciling vendor statements
Experience with vendor setup, W-9s, certificates of insurance, subcontractor paperwork, or compliance records
Experience in flooring, cabinetry, countertops, construction, remodeling, distribution, home services, or another job-cost-driven business
Familiarity with purchase orders, invoices, bill credits, vendor returns, customer deposits, subcontractor payments, retainage, lien notices, or job-cost documentation
Accounting, bookkeeping, business, or finance coursework is a plus

Why This Role Is Different

This is not a “sit back and key invoices” position. You will be trusted with meaningful work, expected to use judgment, and given the chance to grow.

You will work closely with the Director of Finance and will be exposed to many parts of the business, including purchasing, vendors, subcontractors, sales orders, customer payments, job costing, financial reporting, and process improvement.

If you like learning, taking ownership, improving processes, and becoming the person the finance team can rely on, this role is a strong fit.

Benefits

Benefits may include:

Health insurance
Dental insurance
Vision insurance
Life insurance
Employee discounts
Opportunities for professional growth

Equal Opportunity Employer

Priano is an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected status.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

Dental insurance
Employee discount
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Vision insurance

Physical Setting:

Office

Application Question(s):

Which accounting, ERP, or financial software have you used, and what did you use it for? Please include NetSuite, QuickBooks, Sage, SAP, Oracle, Excel, or any AP/AR, billing, or bookkeeping software.
A vendor invoice does not match the purchase order or supporting documentation. What steps would you take before approving or entering it?
Describe a time you caught an error, discrepancy, duplicate charge, missing document, or process issue before it became a bigger problem. What did you notice, what did you do, and what was the outcome?
This role will require learning detailed finance processes and gradually taking responsibility off the Director of Finance. Give an example of a time you learned a new system or workflow quickly and became trusted with more responsibility.
You have 25 invoices to enter, a vendor asking about an overdue payment, a customer deposit to record, and your manager asks for an A/P aging summary today. How would you prioritize your work and communicate your progress?

Education:

High school or equivalent (Preferred)

Experience:

ERP/accounting software: 1 year (Preferred)
vendor invoice, PO, or statement review: 1 year (Preferred)
accounting, bookkeeping, AP, AR, or billing: 1 year (Required)
NetSuite : 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in oldsmar, fl

Accounting Assistant – AP/AR, NetSuite & Finance Operations

Administrative Assistant

Administrative Clerk

Administrative Assistant I

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Administrative Assistant

Administrative Assistant II - 992218

Administrative Assistant

Administrative Assistant

Commercial Services Administrative Assistant

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Front Office Assistant

Administrative Assistant

Executive Assistant to CFO (Remote)

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Administrative Assistant

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Receptionist/Administrative Assistant - Part-time - Arden Courts Largo

Administrative Assistant

Data Entry Clerk

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