Top 82 Real estate assistant Jobs in Orange County Ca

Administrative Assistant
Vestar Properties Inc —Anaheim, CA
- $28 - $29 an hour
- Full-time
- Research
- Office
- Administrative experience
Quick Apply
4d
Executive Assistant
Equity West Capital —Newport Beach, CA
- $70,000 - $90,000 a year
- Weekends as needed
- English
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
14d
Operations & Errands Assistant for an Real Estate Academy
Paired —Irvine, CA
- $0.76 per mile
- Part-time
- Hybrid work
- Google Workspace
- Clean driving record
- Research
- Mileage reimbursement
Quick Apply
6h
EXECUTIVE ADMINSTRATIVE ASSISTANT
VPM Management, Inc —Irvine, CA
- $45 - $50 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- Mid-level
Quick Apply
Real Estate Assistant
Doherty Real Estate Group —Mission Viejo, CA
- $50,000 a year
- Office
- Driver's License
- Reliable transportation
- Opportunities for advancement
Quick Apply
Assistant Property Manager
Ascend —Irvine, CA
- $70,000 - $80,000 a year
- Mid-level
- Office
- High school diploma or GED
Quick Apply
Executive Assistant
OC Home Buyers —Orange County, CA
- Up to $80,000 a year
- Full-time
- Google Workspace
- Research
- Mid-level
Quick Apply
4d
Marketing Administrative Assistant
Boardwalk IG Management LLC —Costa Mesa, CA
- $85,000 - $90,000 a year
- Google Workspace
- Research
- Mid-level
Quick Apply
Assistant Property Manager
Paloma Communities —Long Beach, CA
- $25 - $30 an hour
- 8 hour shift
- Hospitality
- Clean driving record
- Mid-level
- Health insurance
- Dental insurance
Escrow Assistant/Marketing Representative
Keller Williams Realty Irvine —Irvine, CA
- $19.23 - $26.44 an hour
- 8 hour shift
- No experience needed
- Business development
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Assistant Community Manager
Associa —Foothill Ranch, CA
- $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Quick Apply
6d
Assistant Development Manager
Shopoff Realty Investments, LP —Irvine, CA
- $115,000 - $130,000 a year
- Online Application
- Mid-level
- Office
- Residential
- Paid holidays
- Health insurance
Quick Apply
Commercial Escrow Assistant
Commonwealth Land Title Company, National Commercial Services —Newport Beach, CA
- $65,000 - $75,000 a year
- Full-time
- Customer service
- High school diploma or GED
- Math
- Health savings account
- Health insurance
Quick Apply
4d
Assistant Property Manager
Lincoln Property Company —Irvine, CA
- $70,000 - $75,000 a year
- Background check
- Bachelor of Science
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Showing Assistant
Fred Sed Group —Irvine, CA
- $75,000 - $115,000 a year
- High school diploma or GED
- Real Estate License
- Driving
- Health insurance
Quick Apply
Legal Administrative Assistant
Uninational Corp. —Newport Beach, CA
- $75,000 - $85,000 a year
- Full-time
- Word processing
- Mid-level
- Office
Quick Apply
Assistant Property Manager
Endeavor Agency —Chino, CA
- $62,000 - $72,000 a year
- Full-time
- Mid-level
- In-person
- 2 years
- Dental insurance
- 401(k)
Quick Apply
Administrative Assistant, Capital Markets
US AMR-Jones Lang LaSalle Americas, Inc. —Irvine, CA
- $70,000 - $80,000 a year
- Overtime
- Background check
- Microsoft Outlook
- Word processing
- Paid parental leave
- Paid holidays
Quick Apply
Title Assistant - Irvine, CA
Anywhere Real Estate —Irvine, CA
- Full-time
- Sales
- Word processing
- Basic math
Sr. Escrow Assistant
Stewart Title Guaranty Company —Anaheim, CA
- $43,002.62 - $71,671.03 a year
- Online Application
- 5 years
- Office
- High school diploma or GED
- Employee stock purchase plan
- Health insurance

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Administrative Assistant

Vestar Properties Inc -
Anaheim, CA

Quick Apply

Job Details

Full-time
$28 - $29 an hour
4 days ago

Qualifications

Computer operation
Customer communication
Email customer support
Spreadsheets
In-person customer service
Administrative experience
Productivity software
Office phone management
Office experience

Full Job Description

Who We Are:

Vestar is a nationally recognized leader in the acquisition, management, leasing and development of retail real estate with a significant market share in the Western US. Vestar has over 30 million square feet currently under operation and management and has been acknowledged by both institutional and private-client investors as an industry leader.

Since its inception in 1989, Vestar has become synonymous with integrity and responsibility. As one of the leading privately held real estate companies in the western United States, Vestar acquires, develops and manages retail and entertainment destinations of varying size and scale that serve as destinations and community focal points.

Summary/Objective:

Vestar is actively seeking a motivated and professional individual for the position of Administrative Assistant. This well-qualified individual will function under limited/moderate supervision to provide general administrative support for assigned staff in a commercial real estate field office.

Essential Duties and Responsibilities:

Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.
Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
Handle tenant, vendor and prospective tenant walk-ins
Contribute toward overall office operational needs by helping to provide phone coverage, ordering supplies, stocking the coffee area, and organizing front and back of office.
Collect mail and scan invoices into the Avid system.
Code all invoices; except legal, leasing, and job cost invoices.
Complete mailings, prepare fed ex packages, ma
Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.
Provide support to Property Manager by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.
Create, update, and maintain property/tenant contact information spreadsheets both online and information booklets.
Provide high quality of customer service, update and maintain current daily and emergency tenant contact lists and tenant information manuals.
Maintain and update as necessary all tenant contact information, after hour access
Maintain and update insurance certificate files for all contractors performing work at the properties.
Maintain all Tenant certificates of insurance and keep up to date.
Maintain and update gross sales reporting for all tenants.
Maintain and update all utility tracking spreadsheets.
Review security reports and coordinate any needed work requests with onsite staff.
Assist with the scheduling of contractor work and coordinate with tenants.
Maintain and update as necessary all tenant contact information, after hour access
Maintain highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, and contracts.
Work with Marketing with receiving posters and signage and coordinate with the dayporters to install appropriately.
Assist Property Manager as needed on special projects, such as account reconciliations, computer file organization.

Competencies:

Must have excellent time management skills
Have the ability to prioritize
Self-Motivated
Must be detailed-oriented
Ability to follow directions
Excel in a team environment

Qualifications:

Knowledge of office and accounting procedures
Exceptional computer skills – MS Office Suite
2-3 years administrative experience in a commercial office environment
Excellent Customer Service skills
Strong ability to work independently; ability to research and problem solve
Demonstrated knowledge of phone and email procedures and etiquette
Ability to prioritize and meet deadlines
Strong attention to detail

Vestar is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law.

Eligibility: Applicants must have valid work authorization that does not now and/or will not in the future require sponsorship of a Visa for employment authorization in the U.S. by Vestar.

Monday - Friday 8:00 AM - 5:00 PM

Quick Apply

Refine Your Search

real estate assistant jobs in orange county ca

Administrative Assistant

Executive Assistant

Operations & Errands Assistant for an Real Estate Academy

EXECUTIVE ADMINSTRATIVE ASSISTANT

Real Estate Assistant

Assistant Property Manager

Executive Assistant

Marketing Administrative Assistant

Assistant Property Manager

Escrow Assistant/Marketing Representative

Assistant Community Manager

Assistant Development Manager

Commercial Escrow Assistant

Assistant Property Manager

Showing Assistant

Legal Administrative Assistant

Assistant Property Manager

Administrative Assistant, Capital Markets

Title Assistant - Irvine, CA

Sr. Escrow Assistant

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