Top 50 Payroll & human resources administrator Jobs in Philadelphia Pa

Payroll Administrator
Archdiocese of Philadelphia —Philadelphia, PA
- Extended hours
- 5 years
- Office
- Finance
Payroll Administrator
Havis Inc —Warminster, PA
- $70,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- AD&D insurance
- Paid holidays
Quick Apply
Administrator Practice Ops
Penn Medicine —Philadelphia, PA
- Full-time
- 5 years
- HIPAA
- Research
- Tuition reimbursement
Quick Apply
Benefits Administrator II
Chester County of Pennsylvania —West Chester, PA
- $30.67 an hour
- Extended hours
- Customer service
- Computer literacy
- Basic math
Business Administrator A
University of Pennsylvania —Philadelphia, PA
- $50,366 - $55,000 a year
- Full-time
- Background check
- Office
- Analysis skills
- Health insurance
- Dental insurance
Chief Human Resources Officer
Archdiocese of Philadelphia —Philadelphia, PA
- Weekends as needed
- Office
- Ability to climb stairs
- Analysis skills
9d
Payroll and Benefits Manager
Odin Management LLC —Philadelphia, PA
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Payroll Administrator - Part-time
LaFrance Corp —Concordville, PA
- $27 - $37 an hour
- Part-time
- Hybrid work
- 5 years
- Mid-level
- Finance
Quick Apply
Benefits Analyst, Health and Welfare Programs
Villanova University —Villanova, PA
- $65,300 - $81,600 a year
- Full-time
- 5 years
- HIPAA
- Mid-level
- Health savings account
- Dental insurance
23h
Home Care Administrator Pay: $25.76 - $28.00 per hour
A1 Homecare Services LLC —Philadelphia, PA
- $25.76 - $28.00 an hour
- Full-time
- Current TB test
- Office
- Home Health
Quick Apply
Payroll & Human Resources Administrator
ESF Camps —Bryn Mawr, PA
- $75,000 - $80,000 a year
- Full-time
- 5 years
- Research
- Office
- Health savings account
- Health insurance
Quick Apply
Administrator, Human Resources
Aecon Group —Mount Laurel, NJ
- $50,000 - $55,000 a year
- Email
- Background check
- Office
- Administrative experience
- Health insurance
- Dental insurance
2d
HRIS Specialist
CRB —Conshohocken, PA
- Full-time
- Hybrid work
- Background check
- Writing skills
- Mid-level
Quick Apply
Administrator Practice Ops - Community Radiology Radnor
Penn Medicine —Radnor, PA
- Full-time
- 5 years
- HIPAA
- Clinic
- Tuition reimbursement
Quick Apply
Administrator Practice Operations
Penn Medicine —Woodbury Heights, NJ
- $70,574.40 - $117,582.40 a year
- Full-time
- 5 years
- HIPAA
- Research
- Tuition reimbursement
Quick Apply
Payroll Administrator
Beaumont Retirement Services —Bryn Mawr, PA
- $60,000 - $65,000 a year
- Full-time
- Basic math
- Mid-level
- Office
- Health savings account
- AD&D insurance
Quick Apply
Home Care Administrator
CareRing Health, LLC —Philadelphia, PA
- Full-time
- Current TB test
- Mid-level
- Office
Human Resources and Payroll/Billing Assistant
Integrative Behavioral Homecare —Philadelphia, PA
- Full-time
- Inventory management
- Mid-level
- Office
- Life insurance
Quick Apply
VP - Human Resources
Communications Test Design Inc —West Chester, PA
- Office
- Bachelor's degree
- Continuous improvement
12d
LOA Administrator
NFI Industries —Camden, NJ
- $66,557.40 - $88,743.20 a year
- Full-time
- Experience working with individuals with disabilities
- Writing skills
- HIPAA
- Wellness program
- Paid parental leave
Quick Apply

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Payroll Administrator

Archdiocese of Philadelphia -
Philadelphia, PA

Apply Now

Job Details

Full-time

Qualifications

Data integrity assurance
Record keeping
Operational analysis
Performance improvement leadership
Internal controls
Confidential information handling
Payroll tax processing
Data validation techniques
Payroll tax returns
Standard Operating Procedures (SOPs) implementation
Technical documentation
5 years
Bachelor's degree in finance
HR legal compliance
Risk mitigation strategy implementation
State tax
Bachelor's degree in business administration
Finance
Data integrity and documentation
HRIS management
Bachelor's degree
Internal employee customer service
Data management
Human Resource Management
HR compliance
Financial workflow efficiency improvements
Financial regulatory audit coordination
Compliance documentation
Data analytics
Organizational skills

Full Job Description

Catholic Charities of Philadelphia
Payroll Administrator
Job Title: Payroll Administrator
Reports to: Chief Financial Officer / Chief Operating Officer
Location: Catholic Charities of Philadelphia
FLSA Status: Exempt

EEO Classification: First/Mid-Level Officials and Managers

Job Purpose
The Payroll Administrator plays a critical role in advancing the mission of Catholic Charities of
Philadelphia (CCoP) by ensuring accurate, timely, and compliant payroll operations across a
complex, multi-program human services organization.
Reporting to the CFO/COO, this position serves as the organization’s subject matter expert for
payroll processing, compliance, and UKG Ready system optimization. The Payroll Administrator
oversees all payroll runs, including high-volume and complex payrolls supporting 24/7 program
operations, and serves as the final level of review to ensure accuracy, regulatory compliance, and
risk mitigation.
This role combines technical expertise, process improvement, and regulatory oversight to
strengthen payroll operations, enhance system functionality, and ensure compliance with federal,
state, and local wage and tax laws. The Payroll Administrator contributes to organizational
effectiveness by promoting consistency, accuracy, and continuous improvement in payroll
processes across ministries.

Duties and Responsibilities
Payroll Processing & Oversight

Oversee and execute full-cycle payroll processing using UKG Ready for all CCoP

programs and ministries.

Serve as the final review and approval point for payroll runs, ensuring accuracy of wages,

deductions, taxes, and accruals.

Manage complex payroll scenarios, including shift differentials, multiple pay rates,

overtime calculations, retroactive adjustments, and off-cycle payrolls.

Ensure timely processing of payroll in alignment with organizational schedules and

deadlines.

Monitor payroll data integrity and resolve discrepancies in collaboration with HR,

Finance, and program leadership.

System Management & Optimization

Serve as the internal expert for payroll functionality within UKG Ready, including

configuration, troubleshooting, and enhancements.

Lead ongoing payroll system optimization efforts to improve efficiency, accuracy, and

reporting capabilities.

Collaborate with HRIS functions to ensure proper integration of employee data,

timekeeping, benefits, and payroll processes.

Develop and maintain payroll-related system documentation, workflows, and standard

operating procedures.

Compliance, Audit, and Tax Administration

Ensure compliance with all applicable federal, state, and local payroll laws and

regulations, including wage and hour requirements.

Manage payroll tax administration, including review and validation of tax filings,

reconciliations, and year-end processes (W-2s and related reporting).

Serve as the primary point of contact for payroll audits, both internal and external.
Monitor regulatory changes and proactively recommend updates to payroll practices and

policies.

Ensure accurate recordkeeping and documentation to support compliance and audit

readiness.
Process Improvement & Standardization

Identify opportunities to enhance payroll processes, reduce risk, and improve efficiency

across the organization.

Lead process improvement initiatives related to payroll operations, timekeeping

practices, and data accuracy.

Partner with program leadership to standardize payroll-related practices across

ministries where appropriate.

Implement controls and validation checks to strengthen payroll accuracy and minimize

errors.

Collaboration Across the Organization

Partner closely with Finance, Human Resources, and program leadership to ensure

alignment on payroll operations and issue resolution.

Provide guidance and direction to managers and administrators regarding payroll

practices, timekeeping, and compliance expectations.

Collaborate with the Archdiocese and external vendors as needed to ensure consistency,

accuracy, and compliance.
Employee Support & Issue Resolution

Serve as a point of escalation for complex payroll inquiries and concerns.
Investigate and resolve payroll discrepancies in a timely, thorough, and professional

manner.

Provide clear and accurate communication to employees and managers regarding payroll

processes and outcomes.

Organizational Responsibilities

Treat all colleagues, program participants, and community partners with dignity and

respect.

Support and uphold the mission, values, and teachings of the Catholic Church in all

aspects of work.

Attend meetings, trainings, and organizational events as required.
Travel locally throughout the Greater Philadelphia region as needed.
Perform other related duties as assigned.

Qualifications
Education and Experience

Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration,

or a related field, or equivalent professional experience, is required.

Five (5) or more years of progressive experience in payroll administration, including full

cycle payroll processing required.

Experience managing payroll in a complex, multi-site and/or 24/7 operational

environment strongly preferred.

Experience with UKG Ready or a comparable HRIS/payroll system required.
Certified Payroll Professional (CPP) designation preferred.
Experience in a nonprofit, human services, or faith-based organization preferred.

Knowledge, Skills, and Abilities

Demonstrated expertise in payroll processing, payroll tax regulations, and wage and hour

compliance.

Advanced knowledge of payroll systems, reporting tools, and data analysis.
Strong attention to detail with the ability to identify discrepancies and ensure accuracy in

high-volume environments.

Ability to manage complex payroll structures involving multiple programs, shifts, and

compensation models.

Experience leading process improvements and implementing operational efficiencies.
Strong organizational and time management skills, with the ability to meet strict

deadlines.

Excellent problem-solving skills and sound judgment, particularly in high-risk or

complex scenarios.

Strong interpersonal and communication skills, with the ability to collaborate across

departments and leadership levels.

Ability to handle sensitive and confidential information with a high level of discretion and

professionalism.

Working Conditions

Primarily office-based with occasional local travel as needed.
Work may require extended hours during payroll processing cycles, audits, and year-end

reporting periods.

Requires the ability to sit, stand, and work on a computer for extended periods of time.
Must be able to perform duties in a fast-paced environment with strict deadlines and high

accuracy expectations.

Catholic Charities of Philadelphia is an equal opportunity employer and is committed to
providing employment opportunities to all qualified applicants without regards to race, color,
religion, age, sex, national origin, disability, or protected veteran status.

Apply Now

Refine Your Search

payroll & human resources administrator jobs in philadelphia pa

Payroll Administrator

Payroll Administrator

Administrator Practice Ops

Benefits Administrator II

Business Administrator A

Chief Human Resources Officer

Payroll and Benefits Manager

Payroll Administrator - Part-time

Benefits Analyst, Health and Welfare Programs

Home Care Administrator Pay: $25.76 - $28.00 per hour

Payroll & Human Resources Administrator

Administrator, Human Resources

HRIS Specialist

Administrator Practice Ops - Community Radiology Radnor

Administrator Practice Operations

Payroll Administrator

Home Care Administrator

Human Resources and Payroll/Billing Assistant

VP - Human Resources

LOA Administrator

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