Top 58 Bookkeeping assistant Jobs in Phoenix, Az

Full Charge Bookkeeper/Office Manager
Fransmart —Scottsdale, AZ
- $65,000 - $90,000 a year
- Full-time
- Background check
- Microsoft Excel
- CPA
- Health insurance
- 401(k)
Quick Apply
14d
Accounting Assistant and Data Entry
Diamond Kitchen and Bath —Phoenix, AZ
- $22.00 - $24.50 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Office
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Executive Assistant
NWA Capital —Scottsdale, AZ
- $56,000 - $60,000 a year
- Part-time
- Hybrid work
- Google Workspace
- Mid-level
- QuickBooks
Quick Apply
14d
Bookkeeper / Finance & Operations Assistant
Live In Fitness Retreat —Paradise Valley, AZ
- From $22 an hour
- Part-time
- Hybrid work
- Inventory management
- Mid-level
- Office
Quick Apply
QuickBooks Online Data Entry / Office Assistant
Integrity Drilling Services —Mesa, AZ
- $40,000 - $100,000 a year
- Full-time
- Computer literacy
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
Celtic Elevator —Phoenix, AZ
- $24 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
9d
Assistant Director of Finance and Accounting
Marriott International, Inc —Scottsdale, AZ
- $66,800 - $77,000 a year
- Full-time
- Mid-level
- Office
- Finance
Office Manager/Administrative Assistant
Nena Wellness & Recovery —Scottsdale, AZ
- $24 - $28 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Mid-level
- Paid training
- Opportunities for advancement
Quick Apply
6d
Bookkeeper/Account Assistant
ProCraft Cabinetry —Phoenix, AZ
- 8 hour shift
- Bachelor of Science
- Writing skills
- Office
- Paid holidays
- Health insurance
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Bookkeeping Assistant
Matt Fendon Law Group —Phoenix, AZ
- $20 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
13d
Part Time Accounts Receivable Assistant
Ace Surface Maintenance, Inc. —Phoenix, AZ
- $18 - $20 an hour
- Part-time
- Office
- QuickBooks
- Entry level
Quick Apply
2d
Accounts Payable Assistant
Sands Auto Group (AZ) —Surprise, AZ
- $22 - $25 a year
- Overtime
- Dealership
- Mid-level
- Finance
- AD&D insurance
- Paid holidays
Quick Apply
Accounting Assistant, Billing & Collections
DSV —Mesa, AZ
- $20.50 - $27.50 an hour
- Full-time
- Microsoft Excel
- Oracle
- Microsoft Outlook
4d
Front Desk Receptionist and Office Coordinator
Brain Solutions PLLC —Mesa, AZ
- $20.50 - $28.00 an hour
- Part-time
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
12d
School Administrative Assistant (10661)
Roosevelt School District 66 —Phoenix, AZ
- English
- Office
- High school diploma or GED
Store Assistant 3126
Circle K —Phoenix, AZ
- $17 - $18 an hour
- 8 hour shift
- Management
- Sales
- Customer service
- Paid training
- Health savings account
Quick Apply
000220 - Medical Assistants - Front Office Support
Panoramic Health —Tempe, AZ
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Bookkeeper/Administrative Assistant
Fox 1 Financial —Scottsdale, AZ
- $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
Quick Apply
11d
Front Desk Receptionist and Administrative Assistant
Trilogy, Inc. —Phoenix, AZ
- $18 - $20 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Inventory management
Quick Apply
6d
Experienced Administrative Assistant
Fox 1 Financial —Scottsdale, AZ
- $25 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Writing skills
Quick Apply
12d

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bookkeeping assistant jobs near phoenix, az

Full Charge Bookkeeper/Office Manager

Fransmart
Scottsdale, AZ

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Job Details

Full-time
$65,000 - $90,000 a year
14 days ago

Benefits

Health insurance
401(k)
Paid time off

Qualifications

Microsoft Excel
Administrative experience
Vendor relationship management
Recruiting
SharePoint
Business Administration
Office management
Business
Associate's degree

Full Job Description

ABOUT THE COMPANY

HB Protein Smoothies is scaling rapidly with corporate locations and multi-unit franchise deals, backed by Fransmart. Fransmart is a franchise development company specializing in identifying and scaling emerging restaurant and retail brands into national and global chains, with a track record of growing concepts like Five Guys, QDOBA, and The Halal Guys from a handful of units into powerhouse franchises.

We seek a proactive Full Charge Bookkeeper / Office Manager / Administrative Lead to serve as the primary internal overseer and integrator of outsourced bookkeeping deliverables, while leading Microsoft 365 setup from scratch, building scalable admin systems, maintaining a professional data room, and preparing PE-ready infrastructure. You will have authority to evaluate and recommend keeping the outsourced model or bringing bookkeeping in-house as volume grows.

POSITION SUMMARY

The Full Charge Bookkeeper / Office Manager / Administrative Lead is the internal champion of HB Protein Smoothies’ administrative systems, financial oversight, office operations, compliance, and documentation. With a trusted outsourced bookkeeping partner already managing monthly books and KPI tracking, you will focus on integration and quality assurance of their deliverables, Microsoft 365 ecosystem setup (from scratch), scalable process design (including Power Automate automations), data room organization, and PE-ready infrastructure. You serve as the primary liaison to the outsourced firm and hold authority to assess and recommend transitioning bookkeeping in-house when appropriate. This builder role supports rapid scaling until a Controller or CFO is hired.

KEY RESPONSIBILITIES

Bookkeeping & Finance

Perform full-cycle bookkeeping: accounts payable, accounts receivable, bank reconciliations, general ledger maintenance, and journal entries.
Prepare monthly, quarterly, and annual financial statements and reports.
Manage cash flow, budgeting, and financial forecasting.
Oversee outsourced bookkeeping, tax, and legal functions; act as the primary point of contact and ensure deliverables meet internal timelines and quality standards.
Support financial reporting and compliance requirements for private equity readiness (e.g., clean books, audit-ready records, internal controls).

Office Management & Systems

Maintain organized physical and digital filing systems, records, and company documents.
Develop and improve administrative processes, office systems, and workflows to support scalability.
Manage office operations, vendor relationships, and day-to-day facility needs in the North Scottsdale headquarters.

HR Administration

Handle HR functions including onboarding/offboarding, employee records, benefits administration, payroll coordination (with outsourced support), and compliance with employment laws.
Support recruitment efforts and maintain HR documentation as the company grows.

Compliance & Reporting

Ensure adherence to financial, regulatory, and franchise-related compliance requirements.
Prepare and assist with tax filings, audits, insurance, and other reporting obligations.
Work closely with outsourced professionals to maintain accurate and timely records.

WHAT SUCCESS LOOKS LIKE

Accurate, timely financials that support strategic decision-making.
Scalable systems and processes ready for 2-3 corporate openings and significant franchise growth.
Strong cross-functional collaboration and oversight of external partners.
Contribution to building a professional, PE-ready infrastructure.

Bonuses tied to verified phase completion and ongoing KPIs. Samples (customize in offer letter):

Phase 1 (M365 Setup + Integration Process, Days 1-30): 5% of base upon verified completion.
Phase 2 (Consistent Oversight + Core Systems, Days 31-90): 7.5% upon sustained performance.
Phase 3 (SOPs, Scalability, Outsourcing Recommendation, Days 91-180): 10%.
Phase 4 (PE-Readiness & Handover): 7.5% upon successful transition support.
Ongoing Quarterly (Post-Phase 2): Up to 5% per quarter based on KPI scorecard average (e.g., 80%+ achievement).

Total Potential: 25–35%+ annualized. Paid upon verified milestones/scorecards. Equity upside as company scales.

QUALIFICATIONS

Experience

5+ years of full-charge bookkeeping and office management experience, ideally in a franchisor, restaurant/hospitality, or multi-unit operation.
Demonstrated experience overseeing outsourced accounting or bookkeeping partners.

Technical Skills

Proficiency in QuickBooks (or similar accounting software) and advanced Excel.
Strong Microsoft 365 skills including SharePoint and Teams; Power Automate experience a plus.
Experience with franchise or PE-ready systems is a strong plus.

Education

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. CPA or bookkeeping certification a plus.

Key Attributes

Strong attention to detail, excellent organizational skills, and the ability to multitask in a fast-paced environment.
A builder's mindset — comfortable creating systems and processes from scratch and driving continuous improvement.
Comfortable overseeing outsourced partners while rolling up sleeves for hands-on work.
Growth-oriented and able to scale with the business until a Controller or CFO is brought on.

Location

Local candidates required; proximity to the North Scottsdale headquarters and original HB location strongly preferred. Must pass background check.

COMPENSATION

Base Salary: $65,000 – $90,000 annually, depending on experience, qualifications, and the candidate’s ability to support high-growth scaling.
Benefits: Competitive package including health insurance, 401(k), paid time off, and potential performance bonuses or equity participation as the company scales.

Pay: $65,000.00 - $90,000.00 per year

Benefits:

401(k)
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

bookkeeping assistant jobs in phoenix, az

Full Charge Bookkeeper/Office Manager

Accounting Assistant and Data Entry

Executive Assistant

Bookkeeper / Finance & Operations Assistant

QuickBooks Online Data Entry / Office Assistant

Administrative Assistant

Assistant Director of Finance and Accounting

Office Manager/Administrative Assistant

Bookkeeper/Account Assistant

Bookkeeping Assistant

Part Time Accounts Receivable Assistant

Accounts Payable Assistant

Accounting Assistant, Billing & Collections

Front Desk Receptionist and Office Coordinator

School Administrative Assistant (10661)

Store Assistant 3126

000220 - Medical Assistants - Front Office Support

Bookkeeper/Administrative Assistant

Front Desk Receptionist and Administrative Assistant

Experienced Administrative Assistant

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